Compensation

Classified Non-Union Staff Pay Increases and Premium Pay Changes — HR Administrators and Managers

DATE:
December 10, 2014
TO:
HR Administrators and Managers
HR Department Staff
FROM:
UW Compensation Office
SUBJ:
ACTION REQUIRED – November 16, 2014
Classified Non-Union (CNU) Pay Increases and Premium Pay Changes

This communication is to inform you of pay or premium increases for select classified non-union classifications that became effective November 16, 2014. These changes are the result of the University of Washington Special Pay Request approved at the November 13, 2014 meeting of the Director, State Human Resources, Washington State Office of Financial Management. It also provides information to help you and your staff make any classified non-union pay changes requiring manual input.

Employees in any of the 135 classified non-union classifications received market pay range adjustments resulting from a UW health care special pay request proposal. These market pay range adjustments have been implemented centrally and require no departmental action and were effective November 16, 2014. This same proposal also created the need for slight modifications (the addition of new ranges) to an existing payscale table.

*** NOTE: PAYROLL CUTOFF DATE ***

December 12, 2014 is the last day for OPUS entry changes to appear in the time reporting system for the December 24 paycheck. Be advised that changes may result in retroactive pay.


Following distribution of this communication, information will be sent to departmental payroll coordinators via the UW Payroll Office payroll coordinators list, and will include the list of market pay range adjustments, a copy of expanded pay table CB, and information regarding some premium pay rate adjustments.

The market pay range adjustments list provides summary information about the 135 classified non-union classifications that received market range special pay adjustments effective November 16, 2014.

Payscale table CB provides a copy of this expanded pay table which is effective November 16, 2014. While there is no change to existing payscale table values, you will see the addition of four new ranges, designated as ranges 47-50.

The following existing neonatal nurse practitioner-related specialty premium pay earnings types were approved for a 5% increase effective November 16, 2014:

NNP – NEONATAL NURSE PRAC
+ Change in rate from 20% to 25%

NNT – NEONATAL NURSE PRAC TEMP
+ Change in rate from 20% to 25%

See the payroll coordinator communications for additional details.

In addition to the items provided to payroll coordinators, the Compensation Office is providing an additional report which lists employees whose salaries are not changed centrally, for whom manual changes may need to be made at the departmental level:

PLEASE NOTE: This report is sorted by major organization name and appointing department name and includes data for all major organizations within the University system. You will need to extract the data for your specific major organization/unit out of this file and provide it to your payroll coordinators as appropriate.

The OFF Step Report includes employees who were “OFF” step as of November 15, 2014. Adjustments for employees on OFF step require coordination with your HR Operations unit to determine the increased monthly rate.

Keep in mind that OFF step employees that are above the top incremental step are not eligible for the across-the-board adjustment if their salary is Y-rated or redlined (i.e., frozen).

Adjustments for employees on the OFF Step Report are NOT automatic and must be entered manually in the OPUS system.

Temporary Hourly Employees

While there are no increases for temporary employees in affected classes, they do need to be paid at least the minimum of the range for their job class.

Human Resources will notify departments if the December 10, 2014 payroll shows instances where a temporary hourly employee’s pay falls below the applicable minimum pay rate. Adjustments up to at least the minimum of the applicable pay range will be required with an effective date of November 16, 2014.

Questions

Questions regarding these items should be directed to the UW Compensation Office by email at ocpsp@uw.edu.