Checklist – Create regular position

Regular Professional Staff Position

This checklist is to help HR Partners and Additional Approvers ensure that a create position request is complete and ready for the HR Compensation Office’s detailed review.

  • Review Position Request Reason. Ensure reason selected is Create Position > Employee.
  • Confirm that a Job Posting Title has been provided.
  • Review Requested Job Profile
  • Check the Job Description Summary. This field is optional. It can be blank. If used, it should contain a few sentences to describe position’s purpose.
  • Review Job Description
    • Must include a detailed description of position’s specific job responsibilities with estimated percent time breakout. Total must be 100% regardless of position’s % FTE, typically in blocks of time 5% or larger.
    • Must include minimum qualifications (required education and years of work experience) in the Job Description.
    • Job duties in the Workday Job Description field must align with the duties documented on the attached forms (i.e., Pro Staff Position Description or Research Scientist/Engineer Questionnaire)
  • Confirm Worker Sub-Type chosen is Regular
  • Include Required Attachments

    Type of Position Required Forms
    All regular pro staff positions Professional Staff Position Description (PSPD) Form
    All regular Research Scientist/Engineer positions Research Scientist/Engineer Questionnaire
    All regular pro staff research positions not in the Research Scientist/Engineer series, such as Research Coordinator, Research Consultant and Research Manager Professional Staff Position Description (PSPD) Form AND Research Activities Form
  • Confirm Comments have been entered (Comments are required)
    • Provide comments/justifications to communicate additional details about the position, such as:
      • This is a duplicate of PN-XXXXXXX. This is a position that did not convert to Workday because it was vacant at go-live.
      • The name of the employee in the position when last occupied was ________.
      • Any other organizational context that would help HR Comp understand the need to create this position, such as the department is growing, reorganizing, we received a new grant, a professor is bringing in a new lab from another institution, etc.

Notes: HR Forms are at
Workday User Guides for Create Position are at: