Total compensation statements for UW staff
Thank you for being part of the UW! We are glad that you are here, and we want you to know that your total compensation is made up of much more than what you see in your paycheck.
Total compensation statements bring visibility to the value of UW employee benefits and time off policies. All UW staff in regular positions have access to a personalized online statement of total compensation. Individuals will be able to access their own statement upon logging in with their UW NetID credentials.
Access your personalized April 1, 2022 – March 31, 2023 statement. (UW NetID and Duo two-factor authentication required).
View your statement
Please note the statements will not display correctly using Internet Explorer, so please choose an alternative browser (Chrome, Edge, Firefox, Safari, etc.) to view the statement.
Want to see a sample statement? Here is an annotated total compensation statement with callout boxes that describe what’s included in each section.
UW staff make our institution one of the world’s top public research universities — ensuring that our undergraduate and graduate students have a pathway to their dreams, thousands of patients receive world-class medical care, and groundbreaking research continues to change the world. Both individually and collectively, UW staff enable our global impact.
Frequently asked questions
How do I access my statement?
Statements are accessible online via a web browser on a computer or mobile device using your UW NetID credentials and Duo two-factor authentication (the same process you use to sign into Workday). The statement is not compatible with Internet Explorer, so please select an alternative browser (Chrome, Edge, Firefox, Safari, etc.).
I need some help with the Duo two-factor authentication (2FA). Where should I go for more information?
Additional information about Duo (2FA) is available online from UW-IT.
Who else can see my statement?
Only you can see your Total Compensation Statement by logging in with your UW NetID credentials.
How come I can’t see a statement?
Total compensation statements are available only to UW employees in a regular staff appointment as of March 31, 2023. Other employees (faculty, academic personnel, postdoctoral and academic student employees, residents and fellows, etc.) may sign into Workday to find information on compensation and benefit choices.
My working (work) title is incorrect, how do I change it?
You may change your business or working title within Workday. You are not able to change your payroll title, but should speak with your supervisor if you don’t think it is correct.
Can I see a statement from a different time period?
Total Compensation Statements are only available for April 1, 2022 – March 31, 2023. You do have access to your payslip information in Workday, which details your contributions and deductions that have been made year-to-date.
Which payment dates were used for this statement?
The earnings referenced in this statement contains the information from pay dates 4/15/22 – 3/31/23.
Does this include all of my jobs at the UW?
If you were in at least one regular staff position on the final date within this statement period (March 31, 2023), the statement will include earnings and deductions for all positions you held from April 1, 2022 – March 31, 2023.
I was on furlough during this time. How does this impact what I see on my statement?
Your hours worked and base pay will be reduced to reflect the time you were on furlough.
Why don’t the earnings match my most recent W-2?
Your W-2 and Total Compensation Statement reflect different time periods, so the earnings shouldn’t be an exact match. The W-2 reflects information about your pay over the course of a calendar year, from January 1 through December 31. Your Total Compensation Statement includes information from April 1, 2022 – March 31, 2023.
I’ve changed my medical plan over this time period. Why aren’t both of my medical plans reflected?
This statement reflects only the name of the medical plan in which you were enrolled as of March 31, 2023. However, all premium contributions for all plans are included in the sums represented.
What is included in the “other” field I see listed on my statement?
Look for the sample information in parenthesis next to the “other” fields for an overview of what might be represented there. For a more detailed view of items contributing to your pay, check your payslip details in Workday.
I have declined medical coverage. Why do I see a value in this line in the column under “UW Contributes” when this doesn’t apply to me?
Although you have declined coverage, the UW still pays a set amount for each employee to the Health Care Authority. For this reason, the “UW Contribution” column includes that amount even when the “Your Contribution” is $0.
Why is my HSA not showing on my statement?
Health Savings Account (HSA) contributions can be made both inside and outside of UW payroll systems and so we cannot give an accurate representation of your total contributions at this time. If you have questions about your balance, please visit the HealthEquity website.
What do the acronyms, VIP and DCP stand for?
VIP is Voluntary Investment Program and DCP stands for Deferred Compensation Program. Both are voluntary retirement programs and you may find more information about these on the Optional retirement plans webpage.
Do the amounts referenced for life insurance or long term disability include optional contributions as well as basic?
Yes, both optional contributions made by the employee and basic contributions made by the employer are included here and are referenced on the same line within the statement for each item.
I never use Paid Family and Medical Leave (PFML), dental insurance, or another program reflected here. Can I cancel that deduction?
Benefits and taxes aligned with certain state and federal programs or requirements cannot be canceled.
Why might UW contribute a higher percentage to another employee’s compensation than my own?
Benefits can be highly individualized! The percentage of the UW contribution to your benefits varies based on the specific benefit selections you’ve made from the retirement and medical options available based on your position, location, and current age. As Open Enrollment approaches, please take time to review your current selections and be sure to select the option that best meets your individual needs.
What contributes to the calculation for the percentage of UW’s contribution to my benefits?
There are five employer-sponsored benefits that contribute to this calculation: Basic Retirement, Medical, Dental, Life Insurance, and Long Term Disability. The statement takes the sum of the UW contributions to those components and divides it by the sum of both your contributions and UW’s contributions. This amount reflects the percentage displayed on your statement.
What contributes to the calculation for the percentage of UW’s contribution above my cash compensation?
This amount is calculated by dividing the Total Compensation number toward the bottom of the page by the amount listed in the Total Cash Compensation number toward the top. The percentage over 100 from that calculation is the amount reflected by the statement, “UW contributes XX% amount above cash compensation.”
I think my statement may be missing an item. What should I do?
This is the first iteration of the Total Compensation Statement and not all benefits programs are included. However, all earnings and relevant deductions and contributions are included. If you have a question about a specific item, please contact email@example.com.
How can I use the information in the Total Compensation Statement?
As Open Enrollment approaches, evaluate your current deductions and contributions to determine if you’d like to make any changes to your current selections.
My payslip provides information on earnings, taxes and paid time, and the Total Compensation Statement provides information on those same things. What’s the difference?
The Total Compensation Statement provides information on the same items as the payslip, and also includes benefits and a view of the total value provided.
How often will my statement be updated?
You will receive a notice from UWHR whenever your statement has been updated. We anticipate updating the statements annually in April.
Can I see statements from previous years?
Statements are refreshed and prior releases are not available at this time. You may view your earnings and benefits details by logging into Workday.
Why is the value where UW contributes X% above cash compensation appear to be greater than 100%?
Some staff who have few hours accumulated over the time period may have had UW contributions for benefits that are greater than their current pay. For this reason, the percentage will be greater than 100%.
Who do I contact if I need additional help?
If one of the FAQs above doesn’t answer your question, contact firstname.lastname@example.org and include:
- Your question
- UW NetID
- Employee ID (EID)
- If you work for medical centers, please let us know which one: UWMC, HMC, ALNW, Shared Services
We will get back to you within 2-3 business days.