Compensation

Checklist – Create Regular Represented CSEs Position

Last updated: April 8, 2025

This checklist helps HR Partners and Additional Approvers ensure that a create position request for Represented Civil Service Exempt Staff  is complete and ready for the HR Compensation Office’s detailed review.

  • Review Position Request Reason. Ensure reason selected is Create Position > Employee.
  • Confirm that a Job Posting Title has been provided.
    • For Represented CSEs, this is typically the job profile name.
  • Review Requested Job Profile
  • Check the Job Description Summary. This field is optional. It can be blank. If used, it should contain a few sentences to describe the position’s purpose.
  • Review Job Description
    • Must include a detailed description of position’s specific job responsibilities with estimated percent time breakout. Total must be 100% regardless of position’s % FTE, typically in blocks of time 5% or larger.
    • Do not merely copy and paste this from the job class spec; this must be a description of the specific position in your organization.
    • Minimum qualifications (MQs) must contain the exact language of the MQs on the job classification negotiated with the union. Additional “soft” non-quantified language and position-specific qualifications may be added to a “desired qualifications” section. Requests that do not include the exact language of the MQs on the specs will be sent back. Exception: UAW Research Scientist/Engineer position MQs can be customized to reflect the related field and relevant experience required.
    • Job duties in the Workday Job Description field must align with the duties documented on the attached forms (i.e., Research Scientist/Engineer Questionnaire)
  • Confirm Worker Sub-Type is Regular Salary
  • Confirm Scheduled Weekly Hours have been entered and align with selected Time Type and Worker Sub-Type.
  • Include Attachments (if required)
    • A Research Scientist/Engineer Questionnaire is required for all UAW Research Scientist/Engineer and SEIU 925 IHME Research Scientist positions.
  • Confirm Comments have been entered
    • Provide comments/justifications to communicate additional details about the position, such as:
      • This is a duplicate of PN-XXXXXXX. This is a position description that did not convert to Workday because it was vacant at go-live.
      • The name of the employee in the position when last occupied was ________.
      • Any other organizational context that would help HR Comp understand the need to create this position, such as the department is growing, reorganizing, we received a new grant, a professor is bringing in a new lab from another institution, etc.

Notes: HR Forms are at hr.uw.edu/forms/.
Workday User Guides for Create Position are at employeehelp.workday.uw.edu/user-guides/create_position_sc/.