Compensation

Contract Classified Staff Pay Increases and Premium Pay Changes — 2014 — HR Administrators and Managers

DATE:
July 14, 2014
TO:
HR Administrators and Managers
HR Department Staff
FROM:
UW Compensation Office
SUBJ:
ACTION REQUIRED – July 1, 2014
Contract Classified Staff Pay Increases and Premium Pay Changes

This communication provides information about centrally implemented pay increases and premium pay changes to contract classified staff effective July 1, 2014. It also contains information to help you and your staff make any contract classified staff pay changes requiring manual input.

All contract classified staff have received 2% across-the-board adjustments effective July 1, 2014, as negotiated. This means that each step of each pay range is now worth approximately 2% more.

In addition to the 2% across-the-board increases, employees in any of the 80 jobs on the SEIU 925 and WFSE Job Classes List have received market range adjustments. For example, employees in Computer Support Analyst 1 will be moving three ranges, from range 45 to range 48, for an approximately 7.5% increase on top of the 2% across-the-board. Pay range changes will be implemented centrally and require no departmental action.

*** NOTE: PAYROLL CUTOFF DATE ***

July 15, 2014 is the last day for OPUS entry changes to appear in the time reporting system for the July 25 paycheck.


Following distribution of this communication, information will be sent to departmental payroll coordinators via the UW Payroll Office payroll coordinators list, and it will include the compensation plan documents, the list of jobs receiving market adjustments, and the premium changes document.

The Compensation Plan Documents, are two lists of classified job titles, one sorted alphabetically by job title and the other sorted by job code, plus a set of the 28 payscale tables that were updated effective July 1, 2014.

The Premium Pay Changes document summarizes changes to premium rates resulting from a recent negotiated settlement agreement with WFSE.

Please see the payroll coordinator communications for additional details.

In addition to the items provided to payroll coordinators, the Compensation Office is providing two reports which list employees whose salaries are not changed centrally, for whom manual changes may need to be made at the department level:

PLEASE NOTE: These reports are sorted by major organization name and appointing department name and include data for all major organizations within the University of Washington. Please extract the data for your specific major organization/unit out of these files and provide it to your payroll coordinators as appropriate.

The OFF Step Report includes employees who were “OFF” step as of June 30, 2014. Adjustments for employees on “OFF” step require coordination with your HR Operations unit to determine the increased monthly rate.

Keep in mind that employees who are OFF Step and whose rate is above the new top incremental step are not eligible for the across-the-board adjustment if their salary is Y-rated or redlined (i.e., frozen).

The Fixed-Duration Appointment Report is similar to the OFF Step Report and includes those employees currently in Fixed-Duration Appointment job codes 7777, 8600, 8601, or 8888. Employees in these job codes receive the across-the-board salary increase effective July 1, 2014 applicable to the job classification they are filling in for.

Adjustments for employees on both the OFF Step Report and the Fixed-Duration Report are NOT automatic and must be entered manually in the OPUS system.

Temporary Hourly Employees

While there are no across-the-board wage changes for temporary employees, they do need to be paid at least the minimum of the range for their job class.

HR will notify departments if the July 25, 2014 payroll shows instances where a temporary hourly employee’s pay falls below the minimum of the new range. Departments will need to adjust up to at least the minimum hourly rate for hourly employees whose pay falls below the new range minimum with an effective date of July 1, 2014.

Classified Non-Union

The Legislature has not funded increases for classified non-union staff this year. More information, regarding employees on recruiting and retention temporary salary increases (R&R TSIs) that expire November 15, 2014, will be forthcoming.

Questions

Questions regarding these items should be directed to the UW Compensation Office by email at ocpsp@uw.edu.