Total Talent Management

Service recognition FAQ

Continuous employment from the date of the most recent hire into a contract covered staff, classified staff, or regular professional staff job. Periods of academic, student, or temporary employment (including per diem, hourly, and fixed duration appointments) are not included.

All permanent contract covered staff, permanent classified staff, or regular professional staff with continuous employment at the University in regular staff service and who are in active service on their service recognition anniversary date.

Time on layoff is not deducted from years of service for employee service recognition as long as the employee remained on the layoff list until rehired by the University.

Employees rehired by the University after their removal from a layoff list do not have time on layoff counted towards service recognition milestones and their service recognition anniversary is reset.

Employees on a leave of absence during their service anniversary will still receive their selected award from their department upon return to work.

At the beginning of each month, we send service recognition packets to managers who have staff celebrating milestone anniversaries for that month. The packet includes a service recognition certificate and, depending on the milestone anniversary, either a lapel pin for five years of service, or a gift selection form for milestone anniversaries of 10 years or more. You can view the service award options online. Note your choice of award on the selection form and return it to your supervisor for processing.

Yes, you can choose an item at a lower milestone level, but you may not choose more than one item.

Return the completed gift selection form within three months of your service recognition anniversary. If you have not received your recognition packet during the month of your anniversary, please contact your manager or email the appropriate contact to the right.

Yes. Please contact your supervisor or email the appropriate contact to the right.

Gift processing can take anywhere from 4-6 weeks upon submission of the received gift selection form.

Yes! Contact your supervisor or email the appropriate contact to the right and a time can be arranged for you to go to the University Book Store (University Avenue location in Seattle) to meet with our vendor to process the exchange. Exchanges and returns may also be completed through campus mail, if preferred. Keep in mind that if you are exchanging for a different gift, only an item from your current milestone or lower may be selected.

The service recognition program uses the Company Service Date in Workday to identify milestone anniversaries for eligible employees.

To review company service dates in Workday for one employee, pull up the employee’s profile. Under ‘Actions,’ select ‘Worker History’ and then click ‘View Service Dates’.

The service recognition program uses the Company Service Date to award milestone anniversaries for eligible employees.

Those with the ‘Manager’ security role can search for and run the report “Service Award Date by Organization R0441” to review company service dates in Workday by supervisory organization. This report identifies Service Recognition Program eligible staff with their service recognition anniversary date and service years.

Our program specifically recognizes milestone anniversaries, not retirement. However, we would like to direct you to our preferred vendor, the University Book Store. We can assist with arranging a time for you to meet with a staff person there if you wish (contact the appropriate coordinator from the right-side of this page). The Book Store can work with you on budget and selecting something that speaks to the person you are celebrating. Of course, you can certainly order online or go to the store and select something yourself.

Yes, your continuous service at NWH or UWP counts if you integrated from NWH or UWP on January 1, 2020 into a position at UW that is eligible for service awards.

No, your service at NWH or UWP does not count if you did not integrate to UW on January 1, 2020, or if you integrated on January 1, 2020 into a UW position that is not eligible for service awards.