HR Operations

Requesting FMLA leave

When to notify

Give at least 30 days’ advance notice, if you know in advance of your need for leave.

If you learn of your need for leave less than 30 days ahead of time, request leave as soon as you are able.

How to notify

To request FMLA leave in advance, use your department’s usual leave request procedure.

If your need for leave is unexpected and immediate, notify your supervisor by following your department’s usual call-out procedure.

What to say

When requesting leave, you do not need to tell your supervisor any specifics about your health circumstances (or those of your family member). However, you do need to provide enough information so that your supervisor can understand that your reason for leave may be covered by FMLA.

If your situation has been designated as intermittent FMLA leave, any time you need to take time off for that reason, you must indicate the leave is for your FMLA-certified situation. If you have more than one approved FMLA leave, you may need to identify which one you are using when communicating with your supervisor.