Activity disposition codes
Table of Contents
Last updated: December 12, 2025
About dispositioning
Accurate dispositioning, the action of indicating where in the process an individual is considered, rejected, and by whom is an ongoing activity during the recruitment process. Recording activities as you go during the review, evaluation, and hire of applicants results in:
- Timely completion of actions tied to various stages of the hiring process in Workday Recruiting
- Clarity for the applicant about the status of their application
- Greater accuracy in final dispositioning of applicants
- Less likelihood to have applicants without disposition codes
- The documentation being able to tell the story (e.g., how the applicant was hired, why an applicant was not hired, etc.).
Final disposition codes
Every applicant on a filled requisition must have a final disposition code. A final disposition code is the indicator of the final status for each applicant to a particular requisition. This code captures both the stage and reason for the final status, and is used for reporting.
Move forward codes
To document other activities that occur in an applicant’s flow to move them forward through the recruitment and hiring process, move forward codes are required to not only indicate when an applicant has moved forward in the hiring process, but to actually move them forward in the process.
Stage: Screen
After HR screens resumes, qualified and eligible candidates are forwarded to the hiring manager for review. During the review, hiring managers look for candidates that are the best fit for the open position. Screening may involve indicating that a candidate was “Reviewed” and was placed in a group to be evaluated in batches, such as high/medium/low. Candidates not selected for consideration must be given a final disposition code.
| Screen Stage Move Forward Codes | |||
|---|---|---|---|
| Activity | Stage Seen by HM | Stage Seen by Candidate | Description |
| Phone Screen | Screen | Sent to dept | Indicates when a candidate has been interviewed or is scheduled to be interviewed using technology like Zoom, web conferencing, phone, etc. |
| Phone Screen – Reschedule | Screen | Sent to dept | Indicates when a candidate’s phone screen has been rescheduled. |
| Screen – Manager or Designee | Screen | Sent to dept | Indicates when the candidate’s application has been screened by the Manager or Designee |
| Reviewed by HM – A | Screen | Sent to dept | These three optional codes are available to hiring managers to review and sort applicants in a manner than fits their business process, e.g., high/medium/low, yes/maybe/no. |
| Reviewed by HM – B | Screen | Sent to dept | |
| Reviewed by HM – C | Screen | Sent to dept | |
Stage: Interview
After screening resumes, candidates are interviewed for the position. This may be one or more interviews. All requisitions where a hire is made must have at least one candidate (the one hired) in at least one of the codes listed below.
| Interview Stage Move Forward Codes | |||
|---|---|---|---|
| Activity | Stage Seen by HM | Stage Seen by Candidate | Description |
| Interview | Interview | Sent to dept | Indicates when a candidate has been interviewed in person or is scheduled to be interviewed in person. Could indicate the first, or any subsequent, interview being conducted, as long as these occur in-person. |
| Interview – Reschedule | Interview | Sent to dept | Indicates when a candidate’s in person interview has been rescheduled. |
Stage: Reference check stage
Once the final candidate(s) is selected references should be checked and the activity recorded. This should occur prior to the offer stage.
| Reference Check Stage Move Forward Codes | |||
|---|---|---|---|
| Activity | Stage Seen by HM | Stage Seen by Candidate | Description |
| References – outside Workday | References | Sent to dept | Indicates when a reference check has been scheduled or conducted outside of Workday. |
Stage: Offer stage
Once the final candidate(s)’s references have been checked and the activity recorded, the offer stage begins.
| Offer Stage Move Forward Codes | |||
|---|---|---|---|
| Activity | Stage Seen by HM | Stage Seen by Candidate | Description |
| Initial Offer | Offer | Sent to dept | Initiates the offer salary approval subprocess, which, based on logic, routes to the Compensation Office Partner. It also initiates the sexual misconduct disclosure activity for applicable groups. |
| Revise Offer | Offer | Sent to dept | Initiates the offer salary approval subprocess based on a revised salary offer, which, based on logic, routes to the Compensation Office Partner. It does not initiate the sexual misconduct disclosure activity as it is an offer revision. |
Decline Codes
The following codes are considered final disposition codes and should be used to indicate the final status of all but the finalist/hire.
| Final Disposition Codes | |||
|---|---|---|---|
| Activity | Stage Seen by HM | Stage Seen by Candidate | Description |
| Considered not Selected – No show/ No response | Rejected | Not Selected | Indicates when a candidate failed to respond to a HM’s attempt to contact them. For example, this may occur when a hiring manager attempts to schedule a phone screen or interview, but does not receive a response. |
| Considered not Selected – Does not Meet Requirements – Education/Experience | Rejected | Not Selected | Indicates a candidate was sent to the HM but did not meet the education or experience requirements. |
| Considered not Selected – Not Top Group | Rejected | Not Selected | Indicates that a candidate’s resume was reviewed by the hiring manager, but that the qualifications expressed did not place the applicant in the top group of candidates. Generally those reviewed by HM (or other hiring official(s) in the dept.) who did not move to the next stage but did not fall out due to “No Show/No Response”. |
| Considered not Selected – Does not Meet Requirements – License/Certification | Rejected | Not Selected | Indicates a candidate was sent to the HM but did not meet the license or certification requirements. |
| Considered Not Selected – Not Screened | Rejected | Not Selected | Indicates a candidate was sent to the HM but not reviewed/selected. Circumstances where this code might be used include when a batch of resumes are sent over, but a hire was made from a previous batch. |
| Considered not Selected – Does not Meet Requirements – Conditions of Employment | Rejected | Not Selected | Indicates a candidate was sent to the HM but did not meet the conditions of employment. |
| Considered not Selected – Not Eligible – Disqualifying Conviction/Disclosure | Rejected | Not Selected | Indicates a candidate was sent to the HM but, following a criminal conviction background check, was disqualified due to a disqualifying conviction or disclosure. |
| Considered not Selected – Not Eligible – Not Eligible for Rehire | Rejected | Not Selected | Indicates a candidate was sent to the HM but was found to not be eligible for rehire. |
| Considered not Selected – Layoff Rehire/AJS Placement | Rejected | Not Selected | Indicates a candidate was sent to the HM but was not selected due to another’s layoff rehire or alternative job search placement. |
| Not Considered – Does not Meet Requirements – Education/Experience | Rejected | Not Selected | Indicates an applicant was not considered because they did not meet education or experience requirements. |
| Not Considered – Does not Meet Requirements – License/Certification | Rejected | Not Selected | Indicates an applicant was not considered because they did not meet the license or certification requirements. |
| Not Considered – Not in Keyword Search Results | Rejected | Not Selected | Indicates an applicant was not considered because their resume was not reviewed as a result of a keyword search data management technique. |
| Not Considered – Incomplete Application | Rejected | Not Selected | Indicates an applicant was not considered due to their application being incomplete. |
| Not Considered – Timing (Too far in the process) | Rejected | Not Selected | Indicates an applicant was not considered due to the recruitment being too far along in the process (i.e., other candidates are already in the interview phase). |
| Not Considered – Layoff Rehire/AJS Placement | Rejected | Not Selected | Indicates an applicant was not considered due to another’s layoff rehire or alternative job search placement. |
| Offer Declined – Found job elsewhere | Declined by Candidate | Withdrew | Indicates a job offer has been extended, but the candidate declines as they found a job elsewhere. |
| Offer Declined – Lack of Flexwork/Telework | Declined by Candidate | Withdrew | Indicates a job offer has been extended, but the candidate declines related to a flexwork or telework request. |
| Offer Declined – Salary | Declined by Candidate | Withdrew | Indicates a job offer has been extended, but the candidate declines for reasons related to salary. |
| Offer Declined – Shift/Hours | Declined by Candidate | Withdrew | Indicates a job offer has been extended, but the candidate declines because they were not willing to work required hours/shift/days. |
| Offer Declined – Other | Declined by Candidate | Withdrew | Indicates that a job offer has been declined by the candidate. |
| Offer Rescinded | Declined by Candidate | Not Selected | Is used when a job offer has been rescinded. In these circumstances, the hiring department and/or HR obtains information that requires rescinding offer, such as results of a criminal history check or no show to a drug screen. This is often accompanied by the entry of a note. |
| Candidate Withdrew – Found job elsewhere | Declined by Candidate | Withdrew | Applicant withdraws prior to offer because they found a job elsewhere. |
| Candidate Withdrew – Lack of Flexwork/Telework | Declined by Candidate | Withdrew | Applicant withdraws prior to offer related to a flexwork or telework request. |
| Candidate Withdrew – Salary | Declined by Candidate | Withdrew | Applicant withdraws prior to offer for reasons related to salary. |
| Candidate Withdrew – Shift/Hours | Declined by Candidate | Withdrew | Applicant withdraws prior to offer because they were not willing to work required hours/shift/days. |
| Candidate Withdrew – Other | Declined by Candidate | Withdrew | Applicant withdraws prior to offer for a reason not listed in another code. |
| Recruitment Canceled | Rejected | Recruitment Canceled | The recruitment was canceled. |