Total Talent Management

Workday Learning implementation

Last updated: June 9, 2026

A new way to learn at the UW

Workday Learning launched in January 2026 with the required course Understanding Civil Rights as part of a limited pilot focused on delivering and tracking required employee training. This pilot introduces a new way to access learning at the University of Washington right inside the Workday system you already use.

Implementation is continuing this summer with the following programs:

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Why Workday Learning

Workday Learning will eventually become UW’s enterprise learning management system for all employees. The pilot with Understanding Civil Rights allowed us to:

  • Meet a federal requirement: All UW employees must complete a civil rights anti-discrimination online course by June 2026.
  • Deliver training directly in Workday—no more juggling multiple systems.
  • Learn what works (and what doesn’t) to support a future campus-wide rollout.

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Timeline and what to expect

  • Understanding Civil Rights
    • Launched January 2026 in Workday Learning, with employees expected to complete by March 10, 2026.
    • Will be assigned to all new employees on an ongoing basis.
    • Learn more about Understanding Civil Rights.
  • Welcome Day new employee orientation
    • Starting June 10, registration for in-person Welcome Day will be open in Workday Learning for summer quarter offerings (July – Sept.).
    • Starting June 10, the self-paced online Welcome Day course will be delivered in Workday Learning.
    • Learn more about Welcome Day.
  • Inclusive and Compliant Hiring Practices at UW: A Guide for Hiring Authorities

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FAQs

Where do I access trainings in Workday Learning?

In your Workday account, under the new “Learning” app.

How do I sign up for a course in Workday Learning?
  1. Log into Workday
  2. In the Search field, enter the course title (e.g., Welcome Day)
  3. Select the course you want to enroll employees in (note: for Welcome Day, choose Online or In-person)
  4. On the course overview screen, select the Select Offering button.
  5. Select one from the list of upcoming offerings, and then select OK.
Who can I contact if I have problems accessing trainings in Workday Learning?

Please contact hrhelp@uw.edu.

Can managers enroll employees into a course in Workday Learning?

Yes. Use the following instructions to register or enroll an employee into a course available in Workday Learning.

  1. Log into Workday
  2. In the Search field, enter the course title (e.g., Welcome Day)
  3. Select the course you want to enroll in (note: for Welcome Day, choose Online or In-person)
  4. On the course overview screen, select the Enroll My Team link
  5. Select an offering, then select the OK button
  6. On the Review page, complete the following:
    1. Assign as Required Learning: No
    2. Workers: Select one or more employees
    3. Comments: Leave blank
  7. Select the Submit button

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What’s next

Workday Learning is rolling out in thoughtful stages to make sure it works well for everyone before it scales more broadly. The pilot focused on a single, federally required training, which allowed UWHR and UW-IT to validate the system, support model, and reporting.

The project has now moved into an Adapt phase. Core processes, service levels, and support capacity are being established and a limited set of enterprise trainings are being brought into Workday Learning.

A later Evolve phase will open the door to additional units and training programs as capacity, governance decisions, and institutional priorities allow. This paced approach helps the University deliver a consistent experience, avoid duplication across systems, and ensure teams receive the right level of support.

If you have trainings you’d like to deliver through Workday Learning in the future, email POD@uw.edu to be added to the mailing list. You’ll receive updates as the platform evolves and guidance on when and how to engage.

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Communications

The following messages were shared by UWHR with UW leaders and the Community of Practice:

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