Workday Learning pilot
Table of Contents
Last updated: December 30, 2025
A new way to learn at the UW
Workday Learning is launching in January 2026 as part of a limited pilot focused on delivering and tracking required employee training. This pilot introduces a new way to access learning at the University of Washington right inside the Workday system you already use.
Note: The pilot project is focused on one required course: Understanding Civil Rights. Additional courses will be added in future phases.
Why Workday Learning
Workday Learning will eventually become UW’s enterprise learning management system for all employees. We’re starting small with this pilot to:
- Meet a federal requirement: All UW employees must complete a civil rights anti-discrimination online course by June 2026.
- Deliver training directly in Workday—no more juggling multiple systems.
- Learn what works (and what doesn’t) to support a future campus-wide rollout.
Timeline and what to expect
- January 13, 2026: The required Understanding Civil Rights online course will go live in Workday Learning. You’ll receive an email with instructions on how to access and complete it.
- January 13 – March 10, 2026: All UW employees will have this window to complete the online course. Expect reminders and support along the way to help you stay on track.
- April – May 2026: Units follow up with non-compliant employees.
FAQs
Understanding Civil Rights is a required online course about the University’s civil rights policies and practices for staff, faculty, other academic personnel, and graduate student employees. The course explores civil rights at the University of Washington with a focus on protections based on race, color, or national origin (including shared ancestry and ethnicity).
This course was developed by the Civil Rights Compliance Office (CRC) and reflects the University’s ongoing commitment to creating a respectful, safe, and welcoming environment for all members of our community. The content applies to all UW workplace and campus locations and includes tailored content based on your employee role.
Additional information about the course, its content, and why it is required can be found at CRC’s Civil Rights Employee Course.
UW employees—including staff, faculty, academic personnel, and graduate student employees. Undergraduate student employees are not required to complete the course at this time.
In your Workday account, under the new “Learning” app. You’ll get an email with step-by-step instructions in January.
The course is designed to be short and accessible. Most individuals can complete the course in approximately 20-30 minutes.
Yes — for now. This pilot focuses only on the Understanding Civil Rightscourse. More training may be added in future phases.
What’s next
Workday Learning is rolling out in thoughtful stages to make sure it works well for everyone before it scales more broadly. The current pilot focuses on a single, federally required training and allows UWHR and UW-IT to validate the system, support model, and reporting. In 2026, the project will move into an Adapt phase, when core processes, service levels, and support capacity are established and a limited set of enterprise trainings are brought into Workday Learning. A later Evolve phase will open the door to additional units and training programs as capacity, governance decisions, and institutional priorities allow. This paced approach helps the University deliver a consistent experience, avoid duplication across systems, and ensure teams receive the right level of support.
If you have trainings you’d like to deliver through Workday Learning in the future, email POD@uw.edu to be added to the mailing list. You’ll receive updates as the platform evolves and guidance on when and how to engage.
Communications
The following messages were shared by UWHR with UW leaders and the Community of Practice:
- Advancing our talent systems: Workday Recruiting and Learning – October 30, 2025
- Looking Ahead: Workday Learning pilot – August 20, 2025