Faculty Grants Management
Principal investigators (PIs) must participate in a Faculty Grants Management (FGM) workshop when they have active grants that are funded by an external sponsor.
NOTICE: The Faculty Grants Management workshop on Thursday, January 16 has been canceled due to weather and low enrollment. Please register for the workshop on Monday, May 18 instead.
You must complete the workshop at least once every four years or lose your ability to submit additional grant proposals as well as expenditure authority on grants.
If this is your first time attending the workshop you must attend the in-person workshop within four months of receiving written notification of your award.
After taking the initial in-person FGM class, PIs are required to take either the online refresher or attend the in-person class every four years thereafter. If PIs do not complete this refresher requirement, they may lose their ability to submit additional grant proposals, as well as expenditure authority on grants.
The online refresher highlights compliance requirements, new federal and state regulations, and recent changes to research infrastructure and policy.
The material is organized into required and optional modules, each just a few minutes long. The entire course will take no more than forty-five minutes. An attestation page becomes available after all required modules have been viewed. This course will be tracked via MyResearch Training Transcript (updates to MRTT may take a few days).
Register for the in-person workshop
There is no fee for PIs to attend the workshop. The in-person workshop is offered once each quarter and is held in the UW Tower auditorium.
The UW Faculty Grants Management workshop is designed to help you with the fiscal aspects of managing your grant. It helps ensure that you understand the grant process and stay up to date with changes to that process.The workshop covers the entire grant life cycle, which includes
- Finding funding
- Developing a proposal
- Starting the project
- Managing resources
- Closing the grant
You’ll also learn which UW office to contact when you need assistance managing your grant.
FGM is jointly sponsored by the Office of the Provost and the Office of Financial Management. The workshop is coordinated by Professional & Organizational Development, part of UW Human Resources.
The University of Washington is a multi-campus university in Seattle, Tacoma, and Bothell. We have a breadth of research across ten school and colleges that require support in research administration activities distributed across multiple central units.
The Office of Research has four units that support research activities:
- Human Subjects Division (HSD): Supports and facilitates review by the Institutional Review Board (IRB), required before starting research involving human subjects.
- Office of Sponsored Programs (OSP): Supports the research community in securing external support for sponsored projects and collaborations.
- Office of Research Information Services (ORIS): Develops and provides software systems in support of research administration.
- Office of Research Central: Supporting University of Washington researchers, and oversight of our units, HSD, OSP, and ORIS. Our website is organized using MyResearch Project Lifecycle to help you navigate research activities and support you through all phases of the project lifecycle from proposal submission to closeout
UW Systems that Support the Grant Administration Process
- SAGE (System to Administer Grants Electronically) is UW’s electronic research administration system.
- Zipline (HSD IRB review tool): Researchers use Zipline to apply to the Human Subjects Division (HSD) for review of research that includes human subjects.
- Hoverboard: Electronic IACUC protocol management system.
- MyResearch: MyResearch provides a personalized, cross-cutting view of various research related activities.
- GrantTracker: GrantTracker provides up-to-date grant and contract information to UW researchers and staff.
- My Financial desktop (MyFD): MyFD provides users a convenient means for monitoring budget balances and reconciling transactions.
Training that Support Grant Administration
- Collaborative for Research Education (CORE): Courses focused on research administration.
- Zipline: On-line learning library for the Institutional Review Board (IRB) application submission system.
- Required Training: The required training site has a searchable catalog of required trainings when working with animals, human subjects, clinical trials, HIPPA, controlled substances and specific sponsors.
Principal investigators at UW are required to attend FGM. Other UW employees may also attend an in-person workshop when space permits.
UW staff and faculty who may benefit from the workshop include:
- New faculty members who are pursuing a career in research and plan to submit a grant proposal
- Professional staff with signatory authority on grants
- Professional staff with significant grant administration duties