Labor Relations

WFSE Master Contract

Table of Contents

Preamble

Article 1 - Union Recognition

Article 2 - Non-Discrimination

Article 3 - Reasonable Accommodation of Employees with Disabilities

Article 4 - Workplace Behavior

Article 5 - Affirmative Action

Article 6 - Grievance Procedure

Article 7 - Employee Rights

Article 8 - Employee Facilities

Article 9 - Hours of Work and Work Schedules

Article 10 - Overtime

Article 11 - Training and Professional Development

Article 12 - Licensure and Certification

Article 13 - Tuition Exemption Program

Article 14 - Hiring, Appointment, Promotions, and Transfers

Article 15 - Inter-System Movement

Article 16 - Holidays

Article 17 - Vacations

Article 18 - Sick Leave

Article 19 - Voluntary Employee Beneficiary Associations

Article 20 - Miscellaneous Leave

Article 21 - Federal Family Medical Leave Act and Parental Leave

Article 22 - Child/Dependent Care

Article 23 - Shared Leave

Article 24 - Unpaid Holidays for a Reason of Faith or Conscience

Article 25 - Leave Due to Family Care Emergencies

Article 26 - Civil/Jury Duty Leave and Bereavement Leave

Article 27 - Leave Related to Domestic Violence, Sexual Assault or Stalking

Article 28 - Inclement Weather and Suspended Operations

Article 29 - Military Leave

Article 30 - Work Related Injury Leave

Article 31 - Health and Safety

Article 32 - Uniforms and Special Clothing

Article 33 - Transportation and Commute Reduction

Article 34 - Performance Evaluation

Article 35 - Personnel Files

Article 36 - Corrective Action/Dismissal

Article 37 - Employee Assistance Program

Article 38 - Seniority, Layoff, Rehire

Article 39 - Resignation and Abandonment

Article 40 - Mandatory Subject

Article 41 - New Employees

Article 42 - Union Activities, Rights, and Stewards

Article 43 - Joint Union/Management Committees

Article 44 - Classifications and Reclassification

Article 45 - Compensation, Wages and Other Pay Provisions

Article 46 - Health Care Benefits Amounts

Article 47 - Contracting

Article 48 - Staffing Concerns

Article 49 - Privacy

Article 50 - No Strike/Lockout

Article 51 - Board of Regents

Article 52 - Trades Apprenticeship Program

Article 53 - Washington Family Medical Leave Program

Article 54 - Subordination of Agreement and Saving Clause

Article 55 - Contract Publication

Article 56 - Union Membership Dues Deduction, and Status Reports

Article 57 - Management Rights and Responsibilities

Article 58 - Term of Agreement

Article 59 - Drug Testing

Article 60 - Represented Regular Temporary Employees

Appendix I - Job Classifications

Appendix II - Differentials

Appendix III - Overtime Exempt Job Classifications

Appendix IV - Layoff Seniority Units

Appendix V - Pay Tables

Appendix VI - Contracting Out Form

Memoranda of Understanding and Side Letters

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WFSE AFSCME Council 28 (Effective 7/1/19 – 6/30/21)

Current WFSE Contract (pdf)
2019-2021 contract (with RCW 43.88.583 Summary)*
*This summary was drafted upon ratification, so please consult the main PDF contract (above) for the most up to date contract version.

2017-2019 Contract
2015-2017 Contract
2013-2015 contract
2011-2013 contract

Preamble

Pursuant to provisions of RCW 41.80 and in order to establish harmonious employment relations through mutual cooperation, to promote the mission of the University, to recognize the value of employees and the necessary work they perform, to determine wages, hours, and other terms and conditions of employment, and to provide methods for the prompt and equitable resolution of disputes, the parties enter into this Agreement. This Agreement is made and entered into by and between the Board of Regents of the University of Washington, hereinafter referred to as the Employer, and the Washington Federation of State Employees, AFSCME Council 28, AFL-CIO hereinafter referred to as the Union.

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Article 1 – Union Recognition

1.1. The Employer recognizes the Union as the sole and exclusive bargaining representative in all matters establishing and pertaining to wages and salaries, hours, and working conditions for all employees of the University of Washington in bargaining units certified by the Washington Personnel Resources Board, the Public Employment Relations Commission and/or the Department of Labor and Industries under the jurisdiction of RCW 28B.16 and 41.80. The composition of these units is as set forth in Appendix I of this Agreement – Bargaining Units Represented by the Washington Federation of State Employees.

1.2. The Employer recognizes the exclusivity of the Union as bargaining representative for employees in the bargaining unit. The Employer agrees not to enter into any agreement or contract with bargaining unit employees, individually or collectively, which conflicts with the terms of this Agreement unless the employee(s), Union and Employer specifically agree to such Agreement.

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Article 2 – Non-Discrimination

2.1. The parties individually agree that they will not engage in any act or practice or pursue any policy which is discriminatory against any employee who may be a qualified disabled individual, has status as a protected veteran, who is a victim of domestic violence, sexual assault or stalking, nor because of their military status, age, sex (except where sex or age is a bona fide occupational qualification), sexual orientation, gender identity or expression, genetic information, pregnancy, political affiliation, political belief, marital status, race, national origin, color, creed, religion, or membership or non-membership in a union.  Unlawful harassment is included as a form of prohibited discrimination.

2.2. Sexual Harassment. No employee shall be subjected to discrimination in the form of sexual harassment.

2.3. Complaints. Employees who feel they have been the subject of discrimination, harassment, or retaliation are encouraged to discuss such issues with their supervisor, administrator, or Human Resource Consultant for local resolution. The goal of local resolution is to address and resolve problems as quickly as possible and to stop any inappropriate behavior for which a University employee is responsible.

A formal complaint may be filed with the University Complaint Investigation and Resolution Office (UCIRO). Employees may also file discrimination, harassment or retaliation complaints with appropriate federal or state agencies or through the grievance process in accordance with Article 6 of this Agreement. In cases where an employee files both a grievance and an internal complaint regarding the alleged discrimination, harassment or retaliation the grievance will be suspended until the internal complaint process has been completed.

In accordance with Executive Order 31, retaliation against any individual who reports concerns regarding discrimination or harassment, or who cooperates with or participates in any investigation of allegations of discrimination, harassment, or retaliation is prohibited.

2.4. The parties also agree that they will not engage in any act or practice or pursue any policy which is discriminatory against any employee based on political affiliation, political belief or because of the participation or lack of participation in union activities.

2.5. Both parties agree that nothing in this Agreement will prevent the implementation of an approved affirmative action plan.

2.6. A grievance alleging a violation of this article must be submitted within 180 days of an alleged occurrence.

2.7. When a grievance or complaint is filed, the University will implement interim measures as appropriate.

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Article 3 – Reasonable Accommodation of Employees with Disabilities

3.1. Disability Accommodation. The Employer and Union will comply with all relevant federal and state laws, regulations and executive orders and with the provisions of University of Washington Administrative Policy Statement 46.5 on Reasonable Accommodation of Employees With Disabilities. The University and the Union are committed to providing reasonable accommodation to employees with disabilities.

3.2. An employee who believes that they suffer a disability and requires a reasonable accommodation to perform the essential functions of their position may request such an accommodation through the Disability Services Office or otherwise informing the employee’s supervisor and/or department of the need for accommodation.

3.3. Employees requesting accommodation must cooperate with the University in discussing the need for and possible form of any accommodation. The Employer may require supporting medical documentation and may require the employee to obtain a second medical opinion at Employer expense. Medical information disclosed to the Employer will be kept confidential.

3.4. The Employer will determine whether an employee is eligible for a reasonable accommodation and the final form of any accommodation to be provided.  The Employer will attempt to find opportunities for modified duty that can be offered to employees in lieu of and/or after disability leave. If requests for modified duty are denied, the Employer, upon request, will provide the modified duty options that were considered and reason(s) for denial electronically or in writing.

3.5. An employee who is unable to perform the essential function of their position due to disability may be separated from service after the Employer has made good faith efforts to reasonably accommodate the employee’s disability in accordance with applicable state and federal law. Disability separation is not a corrective action.

3.6. Disability Leave. Disability leave may be a combination of the employee’s accrued sick time off, vacation time off, personal holiday, compensatory time, and/or unpaid time off, the combination of which may be determined by the employee.  If disability leave is taken as an unpaid absence, the employee may apply eight (8) hours of accrued paid time off per month during at least the first four (4) months of disability leave to provide for continuation of employer paid health benefits. The interspersed paid time off will be applied to the first working day of the month.

3.7. Pregnancy Accommodation. The Employer and the Union will comply with all relevant federal and state laws, regulations, and executive orders and with the provisions of Washington Administrative Policy Statement 46.7 Reasonable Accommodation of Pregnant Employees. The University and the Union are committed to providing reasonable accommodation to pregnant employees.

  1. The following pregnancy-related accommodations shall not require health care provider certification and are not subject to an employer’s claim of undue hardship:
    1. Providing more frequent, longer, or flexible restroom breaks;
    2. Modifying a no food or drink policy;
    3. Providing seating or allowing the employee to sit more frequently if their job requires then to stand; and
    4. Restricting lifting to 17 lbs. or less.
  2. An employee’s pregnancy or pregnancy-related health condition may also be accommodated as follows:
    1. Job restructuring, part-time or modified work schedules, reassignment to a vacant position, or acquiring or modifying equipment, devices, or an employee’s work station;
    2. Providing for a temporary transfer to a less strenuous or less hazardous position;
    3. Providing assistance with manual labor and limits on lifting;
    4. Scheduling flexibility for prenatal visits; and
    5. Any further pregnancy accommodation an employee may request.

With respect to these accommodations, the University may request an employee provide written certification from their treating health care provider regarding the need for reasonable accommodation and may deny an employee’s request for reasons of significant difficulty or expense.

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Article 4 – Workplace Behavior

The Employer and the Union agree that all employees should work in an environment that fosters mutual respect and professionalism. The parties agree that inappropriate behavior in the workplace does not promote the University’s business, employee well being, or productivity. All employees are responsible for contributing to such an environment and are expected to treat others with courtesy and respect.

Inappropriate workplace behavior by employees, supervisors and/or managers will not be tolerated.  At no time will bullying be accepted as appropriate workplace behavior.  Bullying is defined as language or conduct that is unwelcome and sufficiently severe, persistent, or pervasive such that it could reasonably be expected to create an intimidating, hostile, or offensive environment, or has the purpose or effect of unreasonably interfering with an employee’s work performance, when viewed through both an objective and subjective standard.  If an employee and/or the employee’s union representative believes the employee has been subjected to inappropriate workplace behavior, the employee and/or the employee’s representative is encouraged to report this behavior to the employee’s supervisor, a manager in the employee’s chain of command and/or the Human Resources Office.  An employee or the employee’s representative should identify complaints as inappropriate workplace behavior.  The Employer will investigate the reported behavior and take appropriate action as necessary.  The employee and/or union representative will be notified upon conclusion of the investigation. Retaliation against employees who make a workplace behavior complaint will not be tolerated.

Grievances may be filed up to Step 3 Mediation.

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Article 5 – Affirmative Action

5.1. Policies. In conjunction with Federal and State Executive Orders, the Employer and the Union agree on the need for an affirmative action approach to correct and review any inequities in the employment process. The Employer shall have and implement an affirmative action plan which requires the Employer to make special efforts to recruit, employ, retain, train, promote, encourage career development, and transfer qualified members of groups formerly excluded, even if that exclusion cannot be traced to particular discriminatory actions on the part of the Employer, and to develop, implement, and monitor affirmative action goals and timetables for hiring and/or promoting members of protected groups into job classes/categories where it has been determined that under-utilization exists.

5.2. Groups included in the affirmative action program are those covered by federal and state regulations, and are currently women, American Indians, Asian/Pacific Islanders, Blacks, Hispanics/Latinos, Vietnam era veterans, disabled veterans, persons with disabilities and persons 40 years of age and older.

5.3. Goals and Timetables. Upon request the Employer will provide the Union with its affirmative action reports which set forth the goals and timetables of the University for bargaining unit employees.

5.4. It is agreed by the parties that a bargaining unit member elected or selected by the Union shall be encouraged to take an active interest in affirmative action plans affecting each bargaining unit covered by this Agreement.

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Article 6 – Grievance Procedure

The Union and the Employer agree that it is in their best interest to resolve disputes at the earliest opportunity and at the lowest level. Whenever possible, disputes should be resolved informally prior to filing a formal written grievance. To that end, all supervisors and employees are encouraged to engage in free and open discussions about disputes.

6.1. Definition. A grievance, within the meaning of this Agreement, shall be defined as any dispute between the University and the Union, an employee, or a group of employees as to alleged misapplication or misinterpretation of the terms of this Agreement or the Employer’s written personnel rules, policies or practices.

6.2. Employee Grievance Rights. Any employee who believes they have been aggrieved may personally seek relief from that condition by filing a grievance, irrespective of any supervisor’s opinion of the grievance’s validity. In the presentation of grievances, the employees shall be safe from restraint, interference, discrimination, or reprisal.

6.3. Employee Representation. The Union as exclusive representative of bargaining unit employees is the responsible representative of said employees in grievance matters.

6.4. Time Limitations. An extension of the time limitations as stipulated in the respective steps below, may be obtained by mutual consent of the parties. Failure of the union to comply with the time limitations without a request of time extension shall constitute withdrawal of the grievance. Failure of the Employer to comply with the time limitations without a request for time extension shall move the grievance to the next step of the grievance procedure. For the purpose of calculating time requirements, the first day shall be the day following the day on which the employee was aware, or reasonably should have been aware, of the issue giving rise to the grievance. Saturdays, Sundays, and University holidays shall be included in the calculation of days except that the final day may not be on a Saturday, Sunday, or holiday but will end at the close of the first working day following the Saturday, Sunday, or holiday.

6.5. Contents. The written grievance shall include the following information:

  1. The date upon which the grievance occurred.
  2. The specific Article(s) and Section(s) of the Agreement violated.
  3. The past practice, rule, policy violated.
  4. Specific remedy requested.
  5. The grievant(s) name.
  6. Name and signature of Union representative (Staff or Steward).
  7. The nature of the grievance.

Failure to include the above information shall not be a reason for invalidating the grievance.

6.6. Pay Status – Meetings. Meetings and discussions on the grievance held with the Employer in connection with this grievance procedure shall normally be held during the University’s regular business hours, or as mutually agreeable, and no deduction in pay status shall be made for the grievant or steward for reasonable time spent in such meetings or discussions during the employee’s scheduled duty hours. The work schedule of the grievant will be seriously considered in the scheduling of the grievance meetings. Time off for employees and stewards shall be granted by supervision following a request, but in consideration of job responsibilities. If the requested time off cannot be granted, the parties shall arrange for time off at the earliest possible time thereafter.

6.7. Grievance Withdrawal. A grievance may be withdrawn by the Union in writing at any time, and if withdrawn shall not be resubmitted.

6.8. Resolution. If the Employer provides the requested remedy or a mutually agreed-upon alternative, the grievance will be considered resolved and may not be moved to the next step.

6.9. Consolidation. Grievances arising out of the same set of facts may be consolidated by written agreement.

6.10. Filing and Processing.

  1. Filing. A grievance must be filed within thirty (30) days of the occurrence giving rise to the grievance, or the date the grievant knew or could reasonably have known of the occurrence. When possible the thirty (30) day periods above should be used to attempt to informally resolve the dispute. The union steward or staff representative will indicate when a discussion with the Employer is an attempt to informally resolve a dispute.
    1. A grievance involving only Article 47 Contracting must be filed within forty five (45) days of the occurrence giving rise to the grievance, or the date the grievant knew or could reasonably have known of the occurrence. The forty five (45) day periods above must be used to attempt to informally resolve the dispute.
  2. Alternative Resolution Methods. Any time during the grievance process, by mutual consent, the parties may use alternative methods to resolve the dispute. If the parties agree to use alternative methods, the time frames in this Article are suspended. If the selected alternative method does not result in a resolution, the Union may return to the grievance process and the time frames resume. Any expenses and fees of alternative methods will be shared equally by the parties.
  3. Processing. The Union and the Employer agree that in-person meetings are preferred at all steps of the grievance process and will make efforts to schedule in-person meetings, if possible.

6.11. Steps of the Grievance Procedure. All grievances shall be processed in accordance with the following procedure. Upon mutual agreement, Step One, Two or Three may be skipped.  Grievances over final counseling or dismissal will begin at Step Two.  If either the Union or the Employer elects to skip Step One when a group grievance (five (5) or more grievants) is filed, Step One will be skipped and the grievance will be moved to Step Two.

Step One: Supervisor, Manager or Designee. If the issue is not resolved informally, the Union may file a written grievance to the supervisor or designee, and the Labor Relations office (laborrel@uw.edu). The Employer will designate a supervisor, manager or designee who will meet in person or confer by telephone with a union steward and/or staff representative and the grievant. The date of the meeting will be mutually agreed upon within fifteen (15) calendar days of receipt of the grievance and when possible the meeting will take place within the aforementioned fifteen (15) calendar days. The format (face to face or by telephone) for the meeting will be by mutual agreement. The employer will respond in writing to the Union within fifteen (15) calendar days after the meeting. The Human Resources Consultant may also attend, if desired by the University. If the grievance is directed against the employee’s immediate supervisor, the grievance may be presented to the next higher level of supervision. In the event the employee’s immediate supervisor does not have authority to resolve the grievance, the grievance will be presented at the level having authority to act as determined by the Employer.

Step Two: If a satisfactory settlement is not reached in Step One, said grievance may be moved to the Step Two by filing the written grievance, including a copy of the Step One decision to department head, designee, or to the next appropriate level of management and the Office of Labor Relations within fifteen (15) calendar days after the decision from Step One. The date of the meeting will be mutually agreed upon within fifteen (15) calendar days after notice of the filing at Step Two and when possible the meeting will take place within the aforementioned fifteen (15) calendar days. The grievant may be represented by a steward and a Union staff representative. The University will be represented by the appropriate management official(s) or designee(s), a representative from the Office of Labor Relations, and a Human Resources Consultant, if desired by the University. The University will respond in writing within thirty (30) calendar days after the meeting.

Step Three: Grievance Mediation. If the grievance is not resolved at the Step Two, the Union may file a request for mediation with the Public Employment Relations Commission (PERC) in accordance with WAC 391-55-020, with a copy to the Labor Relations Office within thirty (30) days of receipt of the Step Two decision. In addition to all other filing requirements, the request must include a copy of the grievance and all previous responses. The Employer will inform the Union, in writing, and PERC within thirty (30) days of receipt of Mediation request if they are not in agreement. If those services are unavailable on a timely basis, the parties may request a list of grievance mediators from the Federal Mediation and Conciliation Service (FMCS) or other agreed upon mediation provider. The cost of the mediation shall be borne equally by both parties.

Step Four: Arbitration. If a satisfactory settlement is not reached at the prior step, or the step was skipped, either of the signatory parties to this Agreement may submit the grievance to binding arbitration. Such submittal must be made within thirty (30) calendar days following the written notice that the employer does not agree to Step Three (3) Mediation or the conclusion of the prior step.

Panel of Arbitrators:

  1. Within sixty (60) calendar days of the execution of the Agreement, the parties, SEIU 925, WFSE 1488, and the Employer, agree to meet to establish a permanent panel of six (6) arbitrators. If the parties do not meet or if there is no agreement on the panel, the current panel will remain.
  2. These arbitrators shall be assigned cases by the parties on a rotating basis. If the arbitrator is not available to hear the case within sixty (60) calendar days of being contacted to request available arbitration dates either party may elect to go to the next arbitrator in the rotation. If no arbitrator can hear the case within sixty (60) calendar days of being contacted, the case will be assigned to the arbitrator who can hear the case on the earliest date.
  3. The appointment to the panel will be for the life of the Agreement. If an arbitrator decides to remove their name from the panel the parties will meet to decide whether to substitute an additional name(s).

No later than seven (7) working days prior to the scheduled arbitration meeting, the parties will submit questions of arbitration eligibility to the arbitrator for preliminary determination, share the name of each witness intending to testify at the hearing, and attempt to agree upon the issue statement. A copy of written materials submitted to the arbitrator will be provided to the opposing party.

If either party raises an issue of procedural arbitrability, i.e. that any step of the grievance process or movement to arbitration was not pursued within the time limits proscribed in this article, the arbitrator shall make a determination on the arbitrability issue prior to proceeding to a hearing on the merits of the grievance. If the arbitrator determines the grievance is not arbitrable, then no hearing on the merits of the grievance will be held.

Authority of the Arbitrator
The parties agree that the arbitrator shall have no power to render a decision that adds to, subtracts from, alters or modifies in any way the terms and conditions of the Agreement. The parties further agree that the decision of the arbitrator will be final and binding upon all parties.

The Union or the Employer will have the right to request the arbitrator to require the presence of witnesses and/or documents. The arbitrator’s decision shall be made in writing and the arbitrator shall be encouraged to render the decision within thirty (30) calendar days of the close of the arbitration.

In cases where a grievance is moved to arbitration and the Employer did not agree to Step Three: Grievance Mediation, either party may request a pre-arbitration settlement conference. These conferences shall not delay the arbitration process, and may be held with or without the presence of the arbitrator, at the option of the moving party. In the event that an arbitrator is present, the cost of the arbitrator’s participation shall be borne equally by the parties.

6.12. Arbitration Costs.

  1. The fees and costs of the arbitrator, and the cost (if any) of the hearing room, will be shared equally by the parties.
  2. If the arbitration hearing is postponed or canceled because of one party, that party will bear the cost of the postponement or cancellation. The costs of any mutually agreed upon postponements or cancellations will be shared equally by the parties.
  3. If either party desires a record of the arbitration, a court reporter may be used. If that party purchases a transcript, a copy will be provided to the arbitrator free of charge. If the other party desires a copy of the transcript, it will pay for half of the costs of the fee for the court reporter, the original transcript and a copy.
  4. Each party is responsible for all fees and costs of its staff representatives, attorneys, experts, witnesses –and all other costs related to the development and presentation of their case. Every effort will be made to avoid the presentation of repetitive witnesses.

6.13. Files. Grievance documents shall be maintained separately from employee personnel files. Employee personnel files will accurately reflect the final outcome of a grievance.

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Article 7 – Employee Rights

7.1. Representation. Upon request, an employee will have the right to representation at an investigatory meeting, requested by management in which the employee reasonably believes could lead to corrective action. Upon request, an employee will have the right to an interpreter at an investigatory meeting. The employer will provide reasonable time to allow an employee to secure a representative. The exercise of this right will not unreasonably delay or postpone a meeting. Except as otherwise specified in this Agreement, representation will not apply to discussions with an employee in the normal course of duty, such as giving instructions, assigning work, informal discussions, delivery of paperwork, staff or work unit meetings or other routine communications with an employee.

7.2. Paid Release Time. Employees will be provided a reasonable amount of time during their normal working hours to meet with the union steward and/or staff representative to process a grievance. In addition, employees will be released during their normal working hours to attend meetings or hearings scheduled by management for the following:

  1. Informal grievance resolution meetings, grievance meetings, alternative dispute resolution meetings, mediation sessions and arbitration hearings, in accordance with Article 6, Grievance Procedure, and held during the employee’s work time;
  2. Management scheduled investigatory interviews and/or pre-disciplinary meetings, in accordance with Article 6, Corrective Action, and;
  3. Negotiations in accordance with Article 40, Mandatory Subjects.
  4. Joint Labor Management meetings in accordance with Article 43.

7.3. When an employee is subpoenaed as a witness on behalf of the Union in an arbitration case, with the employer, the employee may appear without loss of pay if the employee appears during scheduled work time, providing the testimony given is related to their job function or involves matters they have witnessed, and is relevant to the arbitration case. Every effort will be made to avoid the presentation of repetitive witnesses.

7.4. Notification. An employee will obtain prior approval from their supervisor before attending any meeting or hearing. All requests must include the approximate amount of time the employee expects the activity to take. Employees will suffer no loss in pay for attending management scheduled meetings and hearings that are scheduled during the employee’s work time. Attendance at meetings or hearings during the employee’s non-work hours will not be considered as time worked. An employee cannot use a state vehicle to travel to and from a worksite in order to attend a meeting or hearing unless authorized by the Employer.

7.5. Indemnification. The University will indemnify employees for activities arising out of their employment in accordance with University policy.

7.6. Off the Job Activities. The private and personal “off the job” lifestyle an activities of any employee shall not be legitimate grounds for corrective action initiated by Management except where such life style or activities, constitute a conflict of interest as set forth in RCW 42.18 or are detrimental to the employee’s work performance.

7.7. Off Duty Employment. Employees may engage in off duty employment that is consistent with University policy and state law.

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Article 8 – Employee Facilities

8.1. Adequate lunchroom, washroom and toilet facilities shall be provided and available for the use of the employees. Suitable dressing rooms and/or lockers shall be provided to employees in those occupations where a change of clothing is required by the Employer.

  1. Employees are encouraged to report to supervision any condition in employee facilities which appear to be below minimum standards.
  2. The adequacy of employee facilities, including sanitary supply dispensers employees, lactation stations, all gender bathrooms, or any change in employee facilities, shall be a proper subject for discussion by the Joint Union-Management Committee.
  3. Regarding the use of Gender Segregated Facilities:
    1. Facility use. The Employer shall allow individuals the use of gender-segregated facilities, such as restrooms, locker rooms, and dressing rooms that are consistent with that individual’s gender expression or gender identity.
      In such facilities where undressing in the presence of others occurs, the Employer shall allow access to and use of a facility consistent with that individual’s gender expression or gender identity.
    2. Cannot require use inconsistent with gender expression or gender identity The Employer shall not request or require an individual to use a gender-segregated facility that is inconsistent with that individual’s gender expression or gender identity, or request or require an individual to use a separate or gender-neutral facility.
    3. If another person expresses concern or discomfort about a person who uses a facility that is consistent with the person’s gender expression or gender identity, the person expressing discomfort should be directed to a separate or gender-neutral facility, if available.
      Any action taken against a person who is using a restroom or other gender-segregated facility, such as removing a person, should be taken due to that person’s actions or behavior while in the facility, and must be unrelated to gender expression or gender identity. The same standards of conduct and behavior must be consistently applied to all facility users, regardless of gender expression or gender identity.
    4. Provision of options encouraged. Whenever feasible, the Employer will provide options for privacy, such as single-use gender-neutral bathrooms or private changing areas that are available to any individual desiring privacy.

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Article 9 – Hours of Work and Work Schedules

9.1. General.

  1. Hours of work for employees in the bargaining units listed in Appendix I shall be established by the Employer.
  2. Overtime may be assigned outside normally scheduled shifts and will be compensated in accordance with Article 10.

9.2. Definitions.

  1. Full-time Employee. An employee scheduled to work forty (40) hours per week in a seven (7) day period; or designated hospital personnel scheduled to work eighty (80) hours in a fourteen (14) day period.
  2. Part-time Employee. An employee scheduled to work a minimum of twenty (20) hours per week but less than forty (40) hours per week in a seven (7) day period; or designated hospital personnel scheduled to work more than forty (40) hours but less than eighty (80) hours in a fourteen (14) day period. Part-time employees shall receive all benefits of employment on a pro-rata basis, except health benefits coverage that is determined by the state.
  3. Work Shift. The hours an employee is scheduled to work each workday in a workweek.
  4. Workday. One of seven (7) consecutive, twenty-four (24) hour periods in a workweek.
  5. Work Schedules. Workweeks and work shifts of different numbers of hours may be established by the Employer in order to meet business and customer service needs, as long as the work schedules meet federal and state laws.

9.3. Rest, Meal and Clean-up Periods.

Rest, Meal and Clean-up Periods will be scheduled by the supervisor as follows:

  1. Rest Periods. The Employer and Union agree to rest periods that vary from and supersede the rest periods required by WAC 296-126-092. Employees will be provided paid 15-minute rest periods for every four (4) hours worked. No employee will be required to work more than three consecutive hours without a rest period. Rest Periods do not require relief from duty; however, it is the employer’s intention to provide uninterrupted rest periods. Employees must take scheduled rest periods. Where the nature of the work allows employees to take intermittent rest periods equivalent to 30 minutes within an 8-hour period, a scheduled rest period is not required. Rest periods may not be used for late arrival or early departure from work.
  2. Unpaid Meal Period. The Employer and Union agree to unpaid meal periods that vary from and supersede the unpaid meal period requirements required by WAC 296-126-092. Employees will be provided with one unpaid meal period of at least 30 minutes during any shift that exceeds five hours in length. When an employee’s unpaid meal period is interrupted by work duties, the employee will be allowed to resume their unpaid meal period following the interruption, if possible, and to complete the 30-minute unpaid meal period. In the event the employee is unable to complete the 30-minute unpaid meal period due to operational necessity, the employee shall be entitled to appropriate compensation to be computed based on the actual number of minutes worked within the 30-minute unpaid meal period.An employee whose shift is extended at least three (3) hours longer than a normal workday will be entitled to another 30-minute unpaid meal period. This second meal period must be given within five (5) hours from the end of the first meal period and for each five (5) hours worked thereafter. If the Employee chooses to waive the overtime meal period requirements, he/she will do so in writing.
  3. Paid Meal Period. The Employer and Union agree to paid meal periods that vary from and supersede the paid meal period required by WAC 296-126-092. Employees working straight shifts will not receive a paid meal period, but will be permitted to eat intermittently during paid time as time allows during their shift while remaining on duty.
  4. Clean-Up Time. Reasonable time for clean-up may be allowed at the end of the shift as determined necessary by the Employer (at the department level).
  5. Employee health and safety will be considered when scheduling rest, meal, and clean-up periods. Employees may not alter their scheduled rest or meal periods without supervisor approval. Employees who are unable to take scheduled rest or meal periods must report to their supervisor as soon as possible.

9.4. Work Schedules. The Employer will assign a work schedule to each employee.

  1. Scheduled work periods, within which there are two (2) work schedules:
    1. Regular Work Schedule. The regular work schedule for full-time employees shall consist of five (5) consecutive and uniformly scheduled eight (8) hour days in a seven (7) day period, with two (2) consecutive days off. Uniformly scheduled means a daily repetition of the same working hours and a weekly repetition of the same working days.
    2. Alternative Work Schedule. An alternate forty (40) hour work schedule (other than five (5) uniform and consecutive eight (8) hour days in a seven (7) day period), or for hospital personnel an eighty (80) hour workweek in a fourteen (14) day period and other mutually agreed upon schedules that comply with applicable federal and state law. Employee work schedules normally include two (2) consecutive days off.
  2. Nonscheduled Work Period. Positions for which the hours (shift length, shift times and workdays) cannot be regularly scheduled.
  3. Part-time Work Schedule. This is any deviation from any full-time schedule which includes twenty (20) hours or more per week but less than forty (40) hours per week in a seven (7) day period; or for designated hospital personnel forty (40) or more hours and less than eighty (80) hours in a fourteen (14) day period. Employee work schedules will normally include two (2) consecutive days off.
  4. The Union may propose other alternative schedules through the Joint Union/Management Committees.

9.5. Shift/Schedule Assignment Notification.

  1. The Employer agrees to provide as much notice as possible but no fewer than fourteen (14) calendar days notice to an employee in the event of an Employer-directed permanent change in the employee’s work shift assignment or work schedule, with the day of notification constituting the first day of notice. A shorter notification period may be used with the concurrence of the employee(s) impacted.
  2. For temporary changes in work schedule assignment occurring within the employee’s assigned workweek, the Employer will provide two (2) calendar days notice, with the day of notification constituting the first day of notice. For emergency reasons, lack of work, an existing safety hazard to the employee or others, or mutual agreement between the Employer and employee, the Employer may temporarily change an employee’s schedule with fewer than two (2) calendar days notice. Temporary is defined as no longer than one (1) week. Temporary shift changes within the workweek shall not be employed to avoid the accrual of overtime.
  3. The assignment of employees in various shifts within each work group or department shall be determined by the Employer. Provided that when qualifications are substantially equal and all other considerations are the same in the judgment of the employing department, seniority will be the tie-breaker in determining shift assignment for Employer required changes. This criterion does not apply to positions deemed by the Employer to require a rotational shift.  Employees will be allowed to bid on vacant shifts by department seniority in accordance with departmental policy/procedure. Bids may be restricted to the employee’s work unit.
  4. In accordance with present and past practice, it is understood that employees in certain departments are on alternative work schedules and/or part-time schedules by reason of operational necessity and employee convenience. Such assignments/practices shall be recognized.

9.6. Telework/Commute. Requests for teleworking/commuting will be considered in accordance with University and/or departmental policy.

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Article 10 – Overtime

10.1. Overtime work must be approved in advance by the Employer and shall be paid at a rate of one and one-half (1-1/2) times the employee’s straight time hourly rate.  Employees qualify for overtime compensation under the following conditions:

  1. Any one of the following constitutes overtime:
    1. Work in excess of the daily work shift for full-time employees or part time scheduled employees assigned to scheduled work period positions;
    2. Work in excess of forty (40) hours in one (1) work week performed by overtime-eligible employees assigned to scheduled or nonscheduled work period positions; or
    3. For hospital personnel assigned to a fourteen (14) day schedule, work in excess of eight (8) hours in a twenty four (24) hour period or eighty (80) hours in a fourteen (14) day period.
  2. Employees assigned to excepted work period positions normally do not qualify for overtime pay.  Positions exempt from overtime are listed in Appendix III.  Under circumstances in which the employee is directed to work an excessive amount of overtime, the Assistant Vice President of Human Resources may authorize additional compensation in cash or compensatory time off not to exceed one and one-half times the employee’s regular rate.  The employee may petition the Assistant Vice President of Human Resources for compensation of the directed overtime.

10.2. All time that the employee is in a pay status, such as sick leave or annual leave, shall be used for purposes of calculating the work day and work week.

10.3. Compensatory Time.

  1. Overtime hours shall be compensated on a salary payment basis, unless the employee requests and is granted compensatory time off, (at the rate of one and one-half (1-1/2) times the hours worked) in lieu of pay. Such compensatory time off shall be scheduled at a time which is mutually acceptable to the employee and the supervisor. In general, employees shall be allowed to take requested compensatory time off unless it causes staffing to fall below a minimum staffing level as determined by the Employer.
  2. If compensation is paid to an employee for accrued compensatory time, such compensation shall be paid at the regular rate earned by the employee at the time the employee receives such payment.

All compensatory time must be used by June 30th of each year. The employee’s compensatory time balance will be cashed out every June 30th or when the employee leaves University employment for any reason. The employee’s compensatory time balance may be cashed out when the employee:

  1. Transfers to a position in their department with different funding sources or,
  2. Transfers to a position in another department.

10.4. Whenever overtime work is required, supervision shall determine the employees needed to work such overtime on the basis of their qualifications and availability. Overtime shall be distributed as equally as possible among the qualified and available employees.

For Public Safety Officers: The employer will ask for volunteers from the officers currently on shift or scheduled to come in for the next shift before mandatory overtime is assigned.

10.5. All reported exception time worked will be paid in accordance to RCW 42.16.010.

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Article 11 – Training and Professional Development

11.1. The Employer will develop and maintain an employee training and development plan and provide such plan to the Union upon request. Staff training is intended to provide an opportunity for classified staff employees for training sponsored by the University Training and Development and the UW Medical Centers Organizational Development and Training. Education/Professional Leave is intended to facilitate employee access to continuing education opportunities. Training and educational/professional leave may be used for the purpose of improving job performance, maintaining and increasing proficiency, preparing staff for greater responsibility, or increasing promotional opportunities within the framework of staff positions available at the University.

11.2. Any release time for training for employees accepted for such classes shall be in accordance with the Executive Order (currently No. 52) governing this matter. In the event that two or more employees request the same training period and supervision must limit the number of persons who may participate at one time due to work requirements, the selection will be made on a mutually agreeable basis within the department.

11.3. The training program is a proper subject for discussion by either departmental or University-wide Joint Union/Management Committees.

11.4. If the Employer requires an employee to receive training, reimbursement will be provided in accordance with the University travel rules. Employee attendance at Employer required training, either during or outside working hours, will be considered time worked and compensated in accordance with the provisions of this Agreement.

11.5. Employee attendance at training not required by the Employer and not covered by Executive Order 52, either on approved leave from or outside of working hours, will be voluntary and not considered time worked.

11.6. Training – Layoff. Employees on layoff status are eligible to participate on a space available basis in Training and Development sponsored programs if they pay the costs associated with their attendance (e.g. materials).

11.7. Educational/Professional Leave. For Surgical Technologists and Hospital Central Services Technicians who have completed their probationary period, up to three (3) days, pro-rated for part-time, of paid release time shall be granted annually for each employee for educational/professional leave.

11.8. Education Support Funds. For Surgical Technologists and Hospital Central Services Technicians, $200.00 per FTE, pro-rated for part-time, per fiscal year shall be made available to fund continuing education.

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Article 12 – Licensure and Certification

12.1. The Employer will continue its current practices related to licensure and certification.

12.2. When the Employer requires a new license and/or certification, the Employer will reimburse the employee for the initial cost of the new license and/or certification. Thereafter, the employee will be responsible for maintaining the license and/or certification and for all renewal costs. As determined by the Employer, individual departments may reimburse employees for maintenance and renewal costs.

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Article 13 – Tuition Exemption Program

13.1. In addition to those noncredit programs offered by Professional & Organizational Development, eligible employees may participate in the University’s tuition exemption program as authorized by applicable state law and University policy set forth in the Administrative Policy Statements 22.1.  Subject to the supervisor’s discretion, employees may be permitted to use a flexible work arrangement to attend classes held during their scheduled work shift.

13.2. Release Time and Fees. When an employee is required to take a tuition exempt class by the Employer, associated expenses and release time will be provided.

13.3 Registration. Employees will be allowed to register for class on the same timeline as Access students.

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Article 14 – Hiring, Appointment, Promotions, and Transfers

14.1. Probation. An employee will attain permanent status in a job classification upon their successful completion of a probationary, trial service or transition review period.

  1. Every part-time and full-time employee, following their initial appointment to a permanent position, will serve a probationary period of six (6) consecutive months. The Employer may extend the probationary period for an individual employee as long as the extension does not cause the total period to exceed twelve (12) months. Employees will be provided with a written explanation for the extension. If the extension is based on performance issues, the employee will receive a performance improvement plan. Extension of probation period shall not be a normal practice.
  2. Permanent employees at the University of Washington shall not be required to complete another probationary period.
  3. The Employer will extend an employee’s probationary period, on a day-for-a-day basis, for any day(s) that the employee takes paid time off, leave without pay, or shared leave, except for leave taken for military service. For the purpose of calculating the completion date, an employee’s probationary period shall not end on the employee’s regularly scheduled weekend off or a scheduled holiday off. In those instances the completion date will be the next scheduled work day.
  4. By mutual agreement, the probationary period for additional selected classes may be established for a period in excess of six (6) months but not to exceed twelve (12) months.
  5. Employees in probationary status will earn seniority from their initial date of hire but may not exercise seniority rights until completion of the probationary period. Probationary employees are not eligible for layoff or rehire rights.
  6. An employee who is appointed to a different position in a different classification prior to completing their initial probationary period will serve a new probationary period. The length of the new probationary period will be in accordance with Subsection 14.1(A) , unless adjusted by the Appointing Authority for time already served in probationary status. In no case, however, will the total probationary period be less than six (6) consecutive months.
  7. Probationary Period Rejection. The Employer may reject an employee who has not completed a probationary period. Upon request by the employee, a meeting to explain such action shall be held with a representative of the Employer. At the request of the employee a representative of the Union shall attend such meeting. Such rejection is not subject to the grievance procedure, except in cases involving discrimination, under Article 2.

14.2. The Employer may convert a non-permanent appointment into a permanent appointment if the Employer used a competitive process to fill the non-permanent appointment or if the non-permanent appointment was filled using a veteran placement program. In such circumstances the employee will serve a probationary or trial service period whichever is applicable.

14.3. Filling Positions. The University will determine when a position will be filled, the type of appointment to be used when filling the position, and the skills and abilities necessary to perform the duties of the specific position within a job classification. The University can fill a position on a full-time or part-time basis. Employees who are appointed as part-time or cyclic in classifications included in the WFSE bargaining units will also be included in the bargaining unit in accordance with the provisions of this Agreement. They will be eligible to receive medical benefits and retirement in accordance with state law and University policy.

Volunteers. Volunteers will not fill vacant bargaining unit positions.

14.4. Types of Appointments.

  1. Regular Appointments for positions scheduled to work twelve (12) months per year.
  2. Cyclic Appointments for positions scheduled to work less than twelve (12) full months each year due to known, recurring periods in the annual cycle when the position is not needed or due to known budgetary restraints.
    1. At least fifteen (15) calendar days before the start of each annual cycle, incumbents of cyclic positions will be informed in writing of their scheduled periods of leave without pay in the ensuing annual cycle. Such leave without pay will not:
      1. Constitute a break in service and will not be deducted from the employee’s length of service in granting periodic increments.
      2. Be considered when computing the employee’s vacation leave accrual rate
  3. Work During the Cyclic Leave of Absence
    1. When additional work is required of a cyclic position during a period of which the position was scheduled for leave without pay, the temporary work will first be offered to the incumbent. The incumbent will be allowed at least three (3) working days in which to accept or decline the offer.
    2. When additional pre-scheduled work is available during the leave without pay period that is declined or cannot be completed by the incumbents, the work will be offered to Cyclic Appointment employees prior to internal employees, students, or external candidates. The work will be offered in the following order, based on seniority:
      1. Cyclic Appointments in the same job classification.
      2. Cyclic Appointment in different job classifications with the essential to perform the work.
    3. Compensation. Employees who elect to accept work in a different job classification will be compensated at the rate of pay of the position they have accepted. However, if an employee accepts work in a lower classification and their current rate of compensation falls within the pay range for that classification, they will maintain their current rate of pay within the lower classification.
    4. Accrual. Employees working during a cyclic leave of absence will accrue paid time off prorated based on regular hours worked and paid time off used in a month.
      Both the Employer and the Union are encouraged to utilize the Joint Union Management Committee process to resolve problems/concerns related to the cyclic leave without pay assignments.

14.5. Fixed Duration Appointments. Appointments may be made for assignments initially intended to be for more than one thousand fifty (1050) hours, but for no more than twelve (12) consecutive months. Consecutive appointments that total more than twelve (12) consecutive months will not be made for the same assignment. The filling of fixed duration appointments will be determined by the University. Individuals hired under this section will receive written notification of the maximum length of the appointment and the eligibility for benefits. Conclusion of the appointment will be at the discretion of the University, including termination of appointments prior to its originally intended expiration date, and will not be subject to Article 6 (Grievance Procedure) and Article 38(Seniority, Layoff, Rehire) of the contract. Fixed duration appointments will not be made to replace current employees or to do the work of any employee who has been laid off. Fixed duration appointments may not be used to fill permanent positions. Time worked in a fixed duration appointment will count towards seniority for employees who are appointed to a classified position without a break in service. Employees on a fixed duration appointment will be considered non-bargaining unit applicants when applying for bargaining unit positions and will be marked as internal applicants.

  1. An individual appointed to a Fixed Duration Appointment who is hired into the same job, in the same unit through open recruitment will have their Fixed Duration Appointment months of service apply toward their probationary period for that position.
  2. Employees recruited into positions under section (a) who have worked in the Fixed Duration Appointment six (6) months or longer will be considered to have completed their probationary period and all months of service under that Fixed Duration Appointment (including extensions) will count toward their seniority.

14.6. Temporary Appointment. Temporary appointment may be made only to (a) perform work in the absence of an employee on leave for more than six (6) consecutive months or (b) perform work which does not exceed one thousand fifty (1050) hours in any twelve (12) consecutive month period. At the conclusion of a temporary appointment a permanent employee shall have the right to revert to their former position or to an equivalent position. No temporary appointment shall take the place of employees laid-off due to lack of work or lack of funds. The Employer may end a temporary appointment at any time and such decision is not subject to the grievance procedure.

Other Assignments. Except as otherwise provided in this Agreement, duties assigned an employee shall be consistent with the overall class concept of the employee’s job classification.

14.7. Promotions and Transfers. It is the policy of the University to encourage job advancement and promote from within. It is the responsibility of each employee seeking promotion or transfer to provide the Employer with complete information regarding the employee’s skills and qualifications relative to the position sought. The Employer will make the application process, necessary submittals and the essential skills of the vacant position clear to prospective applicants. All employees will be informed of the processes and steps necessary for advancement. This may be done as part of the annual performance evaluation.

  1. Definitions. For the purpose of this Article the following definitions apply:
    1. Promotion – Movement to a position in a job class with a higher salary range maximum.
    2. Transfer – Movement to a position within another department in the same classification.
    3. Lateral Movement – Movement of employee to a position in a different class which has the same salary range maximum as the employee’s current class.
    4. Voluntary Demotion – Movement to a position with a lower salary maximum, where the position is attained through the employment process. This section does not apply to employees who demote as part of corrective action.

14.8. Cyclic year employees who have indicated a desire for a twelve month position will be considered for twelve (12) month positions available within their work unit so long as they comply with the requirements of the application process.

14.9. Notice that applications are being accepted for vacant bargaining unit positions will be published by the Employer and will be made available in places intended to reach bargaining unit employees for a minimum of seven (7) calendar days prior to the closing of the application period. The University may limit the scope of the posting area if applications only from within the posting area are accepted.

14.10. It is the intent of the Employer to fill vacancies as soon as possible within budgetary limitations and where replacements are needed.

14.11.

  1. The Employer will determine if applicants possess the essential skills required of the position. Essential skills are the minimum qualifications listed in the job description for the classification and any specific position requirements. Consistent with its current practices, the Employer will refer to the appropriate hiring authority all current bargaining unit applicants possessing the essential skills prior to referring any non-bargaining unit applications. Where the skills, abilities and experience of the vacant position applicants are considered equal, the Employer will offer the position to a bargaining unit applicant. In accordance with applicable law, affirmative action goals or disability accommodations will be considered when filling vacancies.
  2. At least one (1) bargaining unit applicant per job requisition, who is a regular monthly employee and who possesses the essential skills, shall be among those granted an interview for bargaining unit positions. Which bargaining unit applicant(s) the Employer chooses to interview shall not be grievable.
  3. Applicants from within the bargaining unit who are not offered the position may request a non-grievable explanation as to why the position was not offered. Employees may grieve if they believe the requirements for posting or other hiring processes were not followed.

14.12. Movement between positions within the University. Employees who transfer, promote, move laterally, or voluntarily demote shall serve a trial service period.  Paid or unpaid leave taken during the six (6) month trial service period shall extend the length of the trial service period on a day-for-a-day basis for any day(s) that the employee takes paid time off, leave without pay, or shared leave, except for leave taken for military service.  Either the Employer or the employee may end the appointment by providing notice.  Upon request, the Employer will provide the employee a written explanation.  Both the trial service requirement and reversion rights (Employer and employee) apply to employees accepting positions represented by a different Union.

14.13. Promotion or Lateral Movement. Promotional or lateral movement appointees will serve a six (6) month trial service. During the first two (2) months of the trial service period, promotional or lateral movement employees have preemptive rights to their former position. After the first two (2) months but during remainder of trial service, employees who are not staying in the new position shall have the option to revert to their former position if it is still vacant, be considered for reassignment in the same class as their former class, or be placed on the rehire list.

14.14. Transfer. Transfer appointees will serve a six (6) week trial service. At any time during the six (6) weeks the employee has preemptive rights to their former position.

14.15. Demotion. Any employee who demotes to a classification in which they have previously held permanent status will serve a six (6) week trial service. At any time during the six (6) weeks the employee has preemptive rights to their former position.  This section does not apply to corrective action related demotions.

14.16. An employee who demotes to a classification in which they have not previously held permanent status will serve a six (6) month trial service. During the first two (2) months on the new job, these employees have preemptive rights to their former position. After the first two (2) months but during the remainder of trial service, employees who are not staying in the new position shall have the option to revert to their former position if it is still vacant, be considered for reassignment in the same class as their former position, or be placed on the rehire list.

14.17. Temporary Assignment To a Higher Position. The employing official may temporarily assign a regular monthly employee the duties and responsibilities of a higher-level class for up to one (1) year. Such appointments shall be made in increments of no more than six (6) months.

14.18. Employees shall receive reasonable paid release time for job interviews for University positions (which may include sitting for an examination at the University). Such time must be approved in advance by the supervisor subject to unit staffing needs.

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Article 15 – Inter-System Movement

Permanent state employees who change employment without a break in service between Higher Education institutions, state agencies, state board, or other state funded entities will have their unused sick and vacation leave, retirement, and other state benefits transferred to their new place of employment to the extent allowed by state law and this Agreement.

Such employees will be allowed to use vacation leave during their probationary period or first six (6) months of employment at the University. Vacation leave will be approved or denied in accordance with Article 17 Vacation Leave.

Seniority for leave accrual purposes shall include all time credited to the employee up to the date of entering into the bargaining unit including prior state service credit as applicable. Unused sick and vacation leave balances of permanent status employees changing employment between bargaining unit and non-bargaining unit positions shall move with the employee.

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Article 16 – Holidays

16.1. Holidays. The present holiday schedule includes the following ten (10) days with pay.

  • New Year’s Day
  • Martin Luther King Jr. (Third Monday of January)
  • President’s Day (Third Monday of February)
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veteran’s Day
  • Thanksgiving Day
  • Native American Heritage Day
  • Christmas Day

Holidays are prorated for part-time employees.

To be paid for a holiday not worked Employees must be in pay status for at least four (4) hours on the last scheduled work shift preceding the holiday.  For the purpose of this article, time spent on temporary layoff is considered time in paid status.

The Employer may designate other days or shifts to be observed in lieu of the above holidays.

16.2. Holiday Pay Rules. The following applies to the holidays listed in this Article:

Full Time Employee:

  1. When the holiday falls on the full time employee’s regularly scheduled work day and is worked, the employee will be paid holiday premium pay (one and one half) for all hours worked. The employee will also receive eight (8) hours of holiday credit.
  2. When the holiday falls on the full time employee’s regularly scheduled work day and is not worked, the employee will be paid eight (8) hours at the employee’s regular rate of pay. If the employees shift is more than eight (8) hours, the employee will be allowed to use compensatory time, holiday credit, vacation leave, or leave without pay to complete the regularly scheduled work hours for the day.
  3. When the holiday falls on the employee’s regularly scheduled day off, the employee will receive eight (8) hours of holiday credit.

Part Time Employee:

  1. When the holiday falls on the part time employee’s regularly scheduled work day and is worked, the employee will be paid holiday premium pay (one and one half) for all hours worked. The employee will also receive the prorated to full time number of hours of holiday credit.
  2. When the holiday falls on the part time employee’s regularly scheduled work day and is not worked, the employee will be paid the prorated to full time number of hours at the employee’s regular rate of pay.

Night Shift Employees: The holiday for night shift employees whose work schedule begins on one calendar day and ends on the next will be the shift in which half or more of the hours fall on the calendar holiday. That shift will be treated as the holiday and paid in accordance with the above holiday pay rules.

Holiday Credit:

  1. Holiday credit will be used and scheduled by the employee in the same manner as vacation leave in Article 17. Holiday credit must be used before vacation leave unless doing so would cause the employee to exceed the two hundred forty (240) hour vacation leave accrual limit.
  2. Holiday Credit Cash Out. All holiday credit must be used by June 30th of each year. The employee’s holiday credit balance will be cashed out every June 30th or when the employee leaves University employment for any reason. The employee’s holiday credit balance may be cashed out when the employee:
    1. Transfers to a position in their department with different funding sources or,
    2. Transfers to a position in another department.

16.3. Personal Holiday.

  1. Each employee may select one personal holiday each calendar year in accordance with the following:
    1. The employee has been continuously employed by the University for more than four (4) months;
    2. The employee has requested and been approved to take the personal holiday in accordance with Article 17 Vacation Leave
  2. It is the employee’s responsibility to schedule the Personal Holiday before December 31st if not requested it is forfeited.
  3. Entitlement to the holiday will not lapse when it is cancelled by the Employer and cannot be rescheduled before December 31st.
  4. Full-time employees shall receive eight (8) hours of regular pay for the personal holiday. Any differences between the scheduled shift for the day and eight (8) hours may be adjusted by use of use of compensatory time, holiday credit, use of vacation leave, or leave without pay.
  5. Part-time employees shall be entitled to a pro-rated number of paid hours on a Personal Holiday based on their FTE.

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Article 17 – Vacations

17.1. Accrual. Employees will accrue vacation leave during the new hire probationary period.

The current accrual schedule for full-time employees (prorated for part-time), to be credited monthly, is as follows:

Length of Service Hours Per Month Days/Hours Per Year
1st year 8.00 12/96
2nd year 8.67 13/104
3rd year 9.33 14/112
4th year 10.00 15/120
5th year 10.67 16/128
6th year 11.33 17/136
7th year 12.00 18/144
8th year 12.67 19/152
9th years 13.33 20/160
10th year 14.00 21/168
11th year 14.67 22/176
12th-19th year 15.33 23/184
20th-24th year 16 24/192
25th year or more 16.67 25/200

17.2. The annual vacation schedule in each work unit shall be established in the existing departmental manner or as follows:

  1. Twice each year, on or about April 1 and October 1, a vacation request sheet shall be circulated to the bargaining unit employees. Each employee shall be given the opportunity to indicate their preference of a vacation time period for the subsequent six (6) months. Supervision shall endeavor to schedule vacations according to the employee’s wishes. In the event that two or more bargaining unit employees from the same unit request the same vacation period and supervision must limit the number of persons who may take leave at one time due to work requirements, preference shall be determined by departmental seniority. If departmental seniority is equal, the determination will be decided by lot.
  2. Supervision shall post the vacation schedule by May 1 and November 1, which shall remain in effect for each succeeding six (6) months period, that is, June 1 through November 30, and December 1 through May 31, respectively. Individual vacation periods may be changed at any time by mutual agreement between the employee(s) concerned and supervision. However, in no case shall an employee’s scheduled vacation interfere with the necessary work of the organization, the determination of which shall rest with supervision.
  3. Employees may make a supplemental vacation request (those made outside the provisions of 17.2(a) at any time. Such supplemental requests shall not take precedence over requests scheduled in accordance with 17.2(a). Individual vacation periods may be changed at any time by mutual agreement between the employee(s) concerned and supervision; however in no case shall an employee’s scheduled vacation interfere with the necessary work of the organization, the determination of which shall rest with supervision.
    An employee who makes a supplemental vacation request will be notified whether the request is approved or denied within a reasonable period of time, but in no case more than seven (7) calendar days after the supplemental vacation request is submitted according to department procedure.

17.3. Any bargaining unit employee who may be transferred to another unit or removed from the bargaining unit by promotion or transfer shall alter their preferred vacation period if in conflict with a previously established vacation schedule.

17.4. Vacation Denial. When an employee’s vacation cannot be approved, the supervisor shall schedule the employee’s vacation at the next earliest date requested by the employee if available and deemed possible by the supervisor. If an employee’s request for vacation leave is denied, the Employer, upon request, must provide the reason for denying vacation leave electronically or in writing.

17.5. Holiday Rotation. Vacation requests filed in accordance with 17.2 for the week including Thanksgiving and the weeks including Christmas Day and New Year’s Day shall be granted on a rotating basis. The rotation will begin with the most senior person and shall proceed in that order until all staff wishing to take vacation leave during those holiday periods have done so. No employee shall be granted more than one (1) of the aforementioned weeks in a single year, unless there are no other interested employees and the department is able to grant the request based on operational needs.

17.6. Vacation Leave Maximum. Employees may accumulate maximum vacation balances not to exceed the statutory limits in accordance with RCW 43.01.040 (currently two hundred forty (240) hours). However, there are two (2) exceptions that allow vacation leave to accumulate above the maximum:

  1. If an employee’s request for vacation leave is cancelled or denied by the Appointing Authority or designee, and the employee has not exceeded the vacation leave maximum (currently two hundred forty (240) hours), the Employer shall grant an extension for each month that the Employer defers the employee’s request for vacation leave.
  2. An employee may also accumulate vacation leave days in excess of the statutory limit (currently two hundred forty (240) hours) as long as the employee uses the excess balance prior to their anniversary date. Any leave in excess of the maximum that is not deferred in advance of its accrual as described above, will be lost on the employee’s anniversary date (time off service date).

17.7. Vacation Leave Cash Payment. Any employee who has been employed for at least six continuous months, who resigns or retires, is laid-off or is terminated by the University shall be entitled to accrued vacation pay.

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Article 18 – Sick Leave

18.1. Sick Leave.

  1. Accrual. Full-time employees (prorated for part-time) accrue eight (8) hours of sick leave for each month of completed regular monthly service.  Sick leave accrues at a rate of one (1) hour for every forty (40) hours worked when leave without pay exceeds eighty (80) hours (prorated for part-time)in any calendar month.
  2. Sick Leave. Use. Sick leave shall be allowed an employee under the following conditions.
    1. Because of and during illness, disability or injury which has incapacitated the employee from performing required duties.
    2. By reason of exposure of the employee to a contagious disease during such period as attendance on duty would jeopardize the health of fellow employees or the public.
    3. Because of a health condition of a family member that requires treatment or supervision, or that requires the presence of the employee to make arrangements for extended care.
      Family members includes biological, adoptive, de facto, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or domestic partner, or a person who stood in loco parentis when the employee was a minor child; sibling, spouse, domestic partner, grandparent, grandchild, or child, regardless of age or dependency status, including a biological, adopted or foster child, stepchild, or a child to whom the employee stands in loco parentis, is a legal guardian, or is a de facto parent. Family members include those persons in a “step” relationship.
    4. Sick leave may also be used to provide emergency child care (as in Article 25) or because of condolence or bereavement (as in Article 26)
    5. For personal medical, dental, or optical appointments or for family members’ appointments when the presence of the employee is required, if arranged in advance with the Employer.
  3. Use of Vacation Leave or Compensatory Time Off for Sick Leave Purposes. An employee who has used all accrued sick leave may be allowed to use accrued vacation leave and/or compensatory time off for sick leave purposes when approved in advance or authorized by the employee’s departmental supervisor. All available compensatory time must be used prior to accrued vacation leave, unless this will result in the loss of vacation time.
  4. Restoration of Vacation Leave. In the event of an incapacitating illness or injury during vacation leave, the employee’s supervisor may authorize the use of sick leave and the equivalent restoration of any vacation leave otherwise charged. Such requests shall be in writing, and a medical certificate may be requested.
  5. No Abuse of Sick Leave. Both parties agree that neither the abuse nor the arbitrary denial of sick leave will be condoned. The Employer and the Union agree to work cooperatively toward the resolution of mutually identified problems regarding the use of sick leave.
  6. Sick Leave Verification. The Employer will not require verification for absences of three (3) consecutive work days or fewer.  Such verification or proof may be given to the supervisor/manager or Human Resources according to departmental policy.  The Employer will not make unreasonable requests for sick leave verification.

18.2. Sick Leave Cash Out. Eligible employees may elect to receive monetary compensation for accrued sick leave as follows:

In January of each year an employee whose sick leave balance at the end of the previous year exceeds four hundred eighty (480) hours may elect to convert the sick leave hours earned in the previous calendar year, minus those hours used during the year, to monetary compensation. No sick leave hours may be converted which would reduce the calendar year end balance below four hundred eighty (480) hours. Monetary compensation shall be paid at the rate of twenty-five percent and shall be based on the employee’s current salary. All converted hours will be deducted from the sick leave balance.

Employees who separate from University service due to retirement or death shall be compensated for the unused sick leave accumulation from the date of most recent hire in a leave eligible position with the State of Washington at the rate of 25%. Compensation shall be based upon the employee’s wage at the time of separation. For the purpose of this section, retirement shall not include vested out of service employees who leave funds on deposit with the retirement system.

In accordance with state law, former eligible employees who are re-employed shall be granted all unused sick leave credits, if any, to which they are entitled at time of separation.

18.3. Family Care Leave. In accordance with RCW 49.12 and WAC 296-130, employees shall be allowed to use any or all of their choice of sick leave or other paid time off to care for a family member (as defined above) who has a serious health condition or an emergency condition. Employees shall not be disciplined or otherwise discriminated against because of their exercise of these rights.

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Article 19 – Voluntary Employee Beneficiary Associations

In accordance with state and federal law, agencies and employees in bargaining units may agree to form Voluntary Employee Beneficiary Associations (tax-free medical spending accounts) funded by the retiree’s sick leave cash out. Voluntary Employee Beneficiary Associations of employees covered by this Agreement will be implemented only by written agreement with the Union.

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Article 20 – Miscellaneous Leave

20.1. Leave Without Pay. In addition to the circumstances specified elsewhere in this Agreement, the Employer, in its discretion may approve a leave without pay for the following reasons specified below. Leaves without pay must be approved or denied by the Employer in writing within fourteen (14) calendar days of the request when practicable and if denied will include the reason for denial. Approval will set a date for the employee’s return to work. Modification of the return date must also be approved in writing by the Employer.

20.2. Leave without pay may be granted for the following reasons:

  1. Child or elder care emergencies
  2. Governmental service
  3. Citizen volunteer or community service
  4. Conditions applicable for leave with pay
  5. Education
  6. Formal collective bargaining
  7. Leave taken voluntarily to reduce the effect of a layoff
  8. Union project activities
  9. To accommodate annual work schedules of employees occupying cyclic year positions
  10. As otherwise provided for in this Agreement

20.3. Leave without pay for the following reasons is not covered by this Article:

  1. Compensable work-related injury or illness, (Article 30)
  2. Military service (Article 29)
  3. Leave for serious health condition taken under the provisions of the Family and Medical Leave article (Article 21)
  4. Leave authorized by the Employer as part of a plan to reasonably accommodate a person of disability (Article 3)
  5. Disability due to pregnancy or childbirth (Article 21)
  6. Parental leave (Article 21)
  7. Union activities (Article 42)

20.4. Conditions Applicable to Leave without Pay:

Employees must submit any request for a leave without pay in writing when feasible prior to the leave being used. Except as required by law, a request for leave without pay must meet the following conditions:

  1. The employee must be a permanent employee
  2. The employee must have a bona fide intention of returning to work following the leave
  3. The leave without pay must not, in the discretion of the University, interfere with operational needs.

20.5. Cancellation of Leave Without Pay. The Employer may cancel a leave without pay upon finding that the employee is using the leave for purposes other than those specified at the time of approval, or where there are extreme circumstances requiring the employee’s return to work. The Employer will provide written notice to the employee that a leave without pay has been cancelled. The notice will set a date for the employee’s return to work. Unless mutually agreed, the employee’s failure to return to work on the date prescribed will be considered job abandonment.

20.6. Benefits During Leave. Employees are encouraged to contact the Employer’s Benefits Office (phone # 206-543-2800, benefits@uw.edu) prior to any leave without pay to understand impact on benefits and learn about other points to consider.

20.7. Returning Employee Rights. Employees returning to work following an approved leave without pay will be returned to the position they held prior to the leave without pay or to another position in the same classification in the same geographical area unit and organizational unit. In the event the employee’s position is substantially impacted during the time the employee is on leave, they will be notified in writing and provided a time in which to exercise any rights available pursuant to this Agreement.

20.8. Educational Leave. After applicable accrued leave has been exhausted, leave without pay may be granted for the duration of actual attendance in an educational program.

20.9. Government Service Leave. After applicable accrued leave has been exhausted, leave without pay may be granted for government service in the public interest, including but not limited to the U.S. Public Health Service or Peace Corps.

20.10. Volunteer or Community Service Leave. After applicable accrued leave has been exhausted, leave without pay may be granted for community volunteerism or service.

20.11. Formal Collective Bargaining Leave. Leave without pay may be granted to participate in formal collective bargaining sessions authorized by RCW 41.80 as mutually agreed by the parties.

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Article 21 – Federal Family Medical Leave Act and Parental Leave

21.1. Federal Family and Medical Leave Act (FMLA). Consistent with the federal Family and Medical Leave Act of 1993, an employee who has worked for the state for at least twelve (12) months and for at least one thousand two hundred and fifty (1250) hours during the twelve (12) months prior to the requested leave is entitled to up to twelve (12) work weeks of leave per year for any combination of the following:

  1. parental leave to care for a newborn or newly placed adopted or foster child; or
  2. personal medical leave due to the employee’s own serious medical condition that requires the employee’s absence from work; or
  3. family medical leave to care for a family member who suffers from a serious medical condition that requires care or supervision by the employee.Family Member is defined as: the employee’s spouse or same or opposite sex domestic partner, child, parent, grandparent, grandchild, sister, or brother. It also includes individuals in the following relationships with the employee’s spouse or domestic partner: child, parent, and grandparent. “Child” also includes any child residing in the employee’s home through foster care, legal guardianship or custody. Family members include those persons in a “step” relationship.

21.2. The amount of family medical leave available to an employee is determined by using a rolling twelve (12) month period. The rolling twelve (12) month period measures FMLA leave availability by “looking backward” from the date an employee begins FMLA leave, adding up any FMLA leave used in the previous twelve (12) months, and subtracting that amount from the employee’s twelve (12) workweek FMLA leave entitlement. The remaining amount is available to the employee.

  1. While on leave covered by FMLA, the employee must use accrued leave before leave without pay for the absence. With respect to employees who receive workers’ compensation time-loss benefits, employees may elect to receive time-loss exclusively, or may elect to receive a combination of time-loss and accrued leave as provided in Article 30.3. All other provisions of Article 21 shall apply to work-related injury leave that is designated as FMLA leave.
  2. The Employer will not require the use of paid leave such that it would result in the employee having fewer than eighty (80) hours of accrued vacation leave or eighty (80) hours of accrued sick leave, counted separately, upon return to work. Vacation and sick leave that has been requested and approved prior to the request for the use of FMLA will not be considered when requiring employees to use leave during FMLA-covered leave.

21.3.The University will continue the employee’s existing employer-paid health insurance benefits during the period of leave covered by FMLA.  If necessary, due to continued approved personal medical or parental leave approved beyond the FMLA period, or if the employee is not eligible for FMLA, the employee may elect to use eight (8) hours of accrued applicable paid leave for continuation of employer paid health insurance benefits for each month of the duration of the approved absence.  The interspersed paid leave will be applied to the first working day of the month.

21.4. FMLA leave may be taken intermittently or as part of a reduced work schedule when medically necessary

21.5. Parental Leave. Parental leave is defined as: up to four months of leave taken after the birth of a child to the employee, spouse or domestic partner, or because of the placement of a child with the employee or domestic partner through adoption or foster care. Parental leave may extend up to six (6) months, including time covered by the FMLA, during the first year after the child’s birth or placement. Leave beyond the period covered by FMLA may only be denied by the Employer due to operational necessity. Extensions beyond six (6) months may be approved by the Employer.

To be paid during Parental leave employee’s must use accrued vacation leave, sick leave up to thirty (30) days, personal holiday, holiday credit, or compensatory time, the combination of which may be determined by the employee.  Employees must use all applicable accrued leave prior to going on leave without pay.

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Article 22 – Child/Dependent Care

22.1. The Employer and the Union recognize that family life has a significant impact upon employees’ work lives. To help maintain a quality workforce, the Employer will continue to provide: referral assistance for daycare within the community, subsidized care for mildly ill children, child care assistance and, where feasible, will fairly consider space and support for childcare centers at UW worksites.

22.2. The Employer will notify the Union so that the Union may have an opportunity to provide input prior to any University action being taken to significantly reduce availability of University-sponsored child care programs.

22.3. Union members will continue to be notified annually of the availability of the Dependent Care Assistance Program (DCAP) offered through the State of Washington Department of Retirement Systems.

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Article 23 – Shared Leave

23.1. The purpose of this article is to inform employees of the basic provision of the leave-sharing program established by RCW 41.04.650- 41.04-670, as now or hereafter amended. In the event that there is any question as to leave sharing eligibility, entitlement or definition of terms, the language of the Revised Code of Washington is definitive.

The leave sharing program permits eligible state employees to donate a portion of their paid leave to financially aid other state employees who will need to take leave without pay or separate from employment because of:

  • Having a severe or extraordinary illness; or
  • Having caregiver responsibilities for a relative or household member with a severe or extraordinary illness; or,
  • The employee is serving as an approved emergency worker; or,
  • When voluntarily or involuntarily serving in one of the uniformed services; of the United States, or,
  • Being a victim of domestic violence, sexual assault or stalking, or assisting a family member who is a victim of domestic violence, sexual assault or stalking; or
  • Sickness or temporary disability due to a pregnancy-related medical condition or miscarriage; or
  • Taking parental leave to bond with and care for their newborn, adoptive or foster child, for a period of up to sixteen (16) weeks after birth or placement.

23.2. Shared Leave Program. The shared leave program is administered consistent with state law and University policy. Employees seeking to request shared leave or to donate shared leave to another employee will follow the request procedures that the Human Resources Department publishes for that purpose.

23.3. WA State Shared Leave Pool Programs: In accordance with state law and University Policy, eligible state employees may donate leave to the following shared leave pool programs:

  • Uniformed Services Shared Leave Pool Program
  • Foster Parent Shared Leave Pool Program
  • Veterans’ In-State Service Shared Leave Pool Program

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Article 24 – Unpaid Holidays for a Reason of Faith or Conscience

Leave without pay will be granted for a reason of faith or conscience for up to two (2) workdays per calendar year as provided below.

  1. Leave without pay will be granted for up to two (2) workdays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church or religious organization. Leave without pay may only be denied if the employee’s absence would impose an undue hardship on the Employer as defined by Chapter 82-56 WAC or the employee is necessary to maintain public safety.
  2. The Employer will allow an employee to use compensatory time, personal holiday or vacation leave in lieu of leave without pay. All requests to use compensatory time, personal holiday or vacation leave requests must indicate the leave is being used in lieu of leave without pay for a reason of faith or conscience. An employee’s personal holiday must be used in full workday increments.
  3. An employee’s seniority date, probationary period or trial service period will not be affected by leave without pay taken for a reason of faith or conscience.
  4. Employees will only be required to identify that the request for leave is for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization.

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Article 25 – Leave Due to Family Care Emergencies

  1. There are two types of family care emergencies:
    1. A child care emergency is defined as a situation causing an employee’s inability to report for or continue scheduled work because of emergency child care requirements such as unexpected absence of regular care provider, unexpected closure of the child’s school, or unexpected need to pick up child at school earlier than normal.
    2. An elder care emergency is defined as a situation causing an employee’s inability to report for or continue scheduled work because of emergency elder care requirements such as the unexpected absence of a regular care provider or unexpected closure of an assisted living facility.
  2. An employee who is unable to report for or remain at work due to a child family care emergency may use vacation leave, sick leave, or leave without pay up to a maximum of three (3) days of each type of leave per calendar year, and their personal holiday. Use of any of the above leave categories is dependent upon the employee’s eligibility to use such leave. The employee upon returning from such leave shall designate to which leave category the absence will be charged.
  3. In accordance with RCW 49.46.210, sick leave may be used when an employee’s child’s school or place of care has been closed by order of a public official for any health-related reason. Health-related reason means a serious public health concern that could result in bodily injury or exposure to an infectious agent, biological toxin, or hazardous material.

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Article 26 – Civil/Jury Duty Leave and Bereavement Leave

For the purposes of this Article, paid leave will be the salary the employee receives in their appointed position plus any additional monies (including, but not limited to shift differential and assignment pay) and benefits.

26.1. Civil Duty. Leave with pay will be granted for jury duty, to serve as trial witnesses, or to exercise other subpoenaed civil duties such as testifying at depositions. Employees are not entitled to civil leave for civil legal actions that they initiate or when named as a defendant in a private legal action that is unrelated to their University employment. The employee will notify the Employer as soon as they become aware of the need for a civil duty leave.

Employees assigned to work evening shift, who are scheduled to work the evening of civil duty shall be considered to be scheduled for the day shift for that day.

Employees assigned to work the night shift who are scheduled to work the day before and the day of civil duty leave will be allowed to have their civil duty leave the day before or the day of civil duty service. Employees assigned to work the night shift who are scheduled to work the day before and the day of civil duty leave may also utilize vacation time off for all or a portion of the shift not covered by civil duty leave in accordance with Article 17 Vacation. Employees may also request to change their schedule to accommodate civil duty leave.

26.2. Bereavement Leave. An employee shall be granted up to three (3) continuous or non-continuous days of bereavement leave, as requested by the employee, for each death of a family member. Bereavement leave beyond three (3) days may be approved based on individual circumstances, such as relationship of the employee to the deceased family member, employee responsibility for making funeral arrangements, religious reasons and/or distance of travel out of the area. Upon the Employer’s approval, the employee may choose to use the following types of leave for beyond the three (3) days: sick, vacation, holiday credit, comp time, personal holiday, or leave without pay.

Family members includes biological, adoptive, de facto, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or domestic partner, or a person who stood in loco parentis when the employee was a minor child; sibling, spouse, domestic partner, grandparent, grandchild, or child, regardless of age or dependency status, including a biological, adopted or foster child, stepchild, or a child to whom the employee stands in loco parentis, is a legal guardian, or is a de facto parent.Family members include those persons in a “step” relationship.

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Article 27 – Leave Related to Domestic Violence, Sexual Assault or Stalking

As required by state law, and in accordance with University policy, the University will grant time off and/or reasonable safety accommodations to an employee who is a victim of domestic violence, sexual assault, or stalking. A reasonable safety accommodation may include, but is not limited to, a transfer, reassignment, modified schedule, changed work telephone number, changed work email address, changed workstation, installed lock, implemented safety procedure, or any other adjustment to a job structure, workplace facility, or work requirement in response to actual or threatened domestic violence, sexual assault, or stalking.

Time off may also be granted to an employee who has to assist a family member who is a victim of domestic violence, sexual assault or stalking.  The parties will continue to work to promote knowledge of this employee right.

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Article 28 – Inclement Weather and Suspended Operations

28.1. Inclement Weather. When the University is in operation but an employee requests time off to deal with unanticipated problems related to natural disasters or severe weather conditions, the employee may charge the absence to accrued compensatory time, holiday credit, personal holiday, vacation time off, or leave without pay. Employees designated as essential must make all reasonable efforts to report to work as scheduled.

28.2. Suspended Operations. If the University determines it is advisable due to emergency conditions to suspend the operation of all or any portion of the institution, requiring only employees in essential positions to report to work the following will govern: When prior notification of suspended operations has not been given, non-essential employees released until further notice after reporting to work shall receive a minimum of four (4) hours pay for the first day. Non-essential employees who do not work for the balance of the closure during suspended operations may used paid leave in the following order:

  1. Accrued compensatory time and/or holiday credit.
  2. Vacation time off.
  3. Using personal holiday. An employee must use personal holiday time as a full day or shift.

Using leave without pay. Employees who have exhausted the above paid time off types may use leave without pay. If leave without pay is used, employees have up to ninety (90) calendar days after operations resume to make up work time lost provided the following:

  1. Employees must request makeup time within five (5) working days after operations resume, and
  2. Reasonable work must exist and the supervisor must approve the request to work.
    Make up time worked by overtime-eligible full-time employees is calculated at time and one-half (1-1/2).

UW parking in unrestricted spaces shall be provided at each campus for which suspended operations have been declared for any staff member designated by their supervisor as essential. Restricted spaces include but are not limited to: disability stalls, time limited stalls, load/unload stalls, pay by space stalls (restricted to pay station parking), university vehicle stalls, metered stalls (restricted to pay meter parking) carpool stalls, UCAR Only stalls, electric vehicle charging stalls, motorcycle stalls, and department reserved stalls. Employees qualified to use a restricted space (for example disabled stalls) shall be able to use the appropriate space.

28.3. Public Health Suspended Operations.  Accrued sick leave may also be used for the suspension of operations when the employee’s workplace has been closed by a public health official for any health related reason.

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Article 29 – Military Leave

29.1. Military Leave will be approved in accordance with University of Washington Administrative Policy Statement 45.4, which is subordinate to the Uniformed Services Employment and Reemployment Rights Act, RCW 38.40, and RCW 49.77.  Employees who are called to active duty in any of the uniformed services or their reserves shall receive 21 work days of paid military leave annually from October 1 through September 30.  Such paid military leave shall be in addition to any compensatory time, holiday credit, vacation or sick leave to which the employee might be otherwise entitled, and shall not involve the reduction of any benefits, performance rating, privileges or base pay.  During the period of paid military leave, the employee shall receive their normal pay.  If the employee is scheduled to work a shift that begins on one calendar day and ends on the next calendar day, the employee is charged military leave only for the first calendar day.

29.2. Employees required to appear during working hours for a physical examination to determine physical fitness for military service shall receive full pay for the time required to complete the examination.

29.3. Employees who are called to active duty in one of the uniformed services of the United States or the State of Washington shall be granted a military leave of absence without pay for absence from work for up to 5 years in addition to any time covered by the provisions of Section 29.1. During an unpaid military leave of absence, an employee is entitled to receive:

  1. retirement benefits and service credit in accord with the provisions of the applicable retirement system;
  2. paid medical and dental insurance if in pay status at least 8 hours per month. Other health plan coverage at the employee’s request and expense for a limited period of time as determined by the Health Care Authority;
  3. other length-of-service credits related to employment that would have been granted had the employee not been absent; provided that the employee returns to University service at the conclusion of the leave in accord with applicable Federal and State laws related to military leave; and
  4. any additional benefit required by then-applicable state or federal law.

29.4. The employee should follow the military leave of absence request process. Unless prohibited by military necessity, the University shall be provided with a copy of an employee’s orders at the time the employee requests military leave.  Such request shall be made as soon as reasonably practical after the employee learns of the need for such leave.

29.5. Following release from military service, an employee shall have the right to return to their employment as provided by then-applicable state and federal law. The employee will provide a copy of employee’s discharge papers and any other documentation permitted or required by military-leave laws to their supervisor and to Human Resources.

29.6. Employees who are spouses of members of the armed forces will be released for the provisions of the Military Family Leave Act RCW 49.77 when the service member has been notified of an impending call or order to active duty or when on leave from deployment.

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Article 30 – Work Related Injury Leave

30.1. An employee who sustains a work-related illness or injury shall be eligible for a disability leave of absence in accordance with their medical restrictions and federal and state law.  It is the intention of the University to comply with state and federal laws regarding such absences through its policies and procedures.

30.2. Employees who are in unpaid status for up to six (6) months due to a work-related injury, upon written request and proof of continuing disability, shall maintain their seniority and progression start date.  Leave without pay exceeding six (6) months without loss of seniority or change in progression start date may be granted at the option of the employing official.

30.3. The Employer will follow RCW 51.32.090 and University of Washington Administrative Policy Statement (APS) 14.1 University Risk Management and Insurance Programs related to the Worker’s Compensation Program and return-to-work program.  The Employer will attempt to find opportunities for modified duty that can be offered to employees in lieu of and/or after disability leave. If requests for modified duty are denied, the Employer, upon request, will provide the modified duty options that were considered and reason(s) for denial electronically or in writing.

Employees who suffer a work-related injury or illness that is compensable under the state worker’s compensation law may select time loss compensation exclusively, leave payment exclusively, or a combination of the two.  Employees using accrued sick time off during a period in which they receive worker’s compensation under the industrial insurance provisions shall receive full sick time off pay, less any industrial insurance payments for time loss during the period when using sick time off.

30.4. The University’s policies on family and medical leave, sick time off and disability accommodations apply to employees with injuries or illnesses that have been accepted as work-related under RCW 51.

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Article 31 – Health and Safety

31.1. Health and Safety. It is the policy of the University of Washington to create and maintain a safe and healthful workplace free from recognized hazards that may cause harm to employees, consistent with and in compliance with applicable state and federal laws. Employees will play an active role in creating a safe and healthy workplace and will comply with all applicable health and safety rules. The Union and the Employer are jointly committed to the goal of implementing an effective health and safety program and accident prevention program that meets or exceeds WISHA requirements.

31.2. Safety. All work shall be performed in conformity with applicable health and safety standards. Employees are encouraged to immediately report any unsafe working conditions to their supervisor. If the matter is not resolved satisfactorily between the supervisor and employee, either may involve the Union Steward and request a decision from a medical center’s Safety Officer, and/or the University’s Department of Environmental Health & Safety or the Department of Labor & Industries. No other employee may do the work believed to present an imminent risk to life and safety until a risk assessment has been done by the Safety Officer and/or the University’s Department of Environmental Health & Safety, or the Department of Labor & Industries, and it is confirmed that there is no imminent hazard. Once a risk assessment is completed and it is confirmed that there is no imminent hazard and conditions meet WISHA standards, the employee will be expected to perform the work.

Employees are encouraged to attempt to resolve the matter first with the supervisor, then the Safety Officer and/or the University’s Department of Environmental Health & Safety prior to going outside the University.

No employee shall be disciplined or retaliated against for reporting any such condition.

31.3. Reporting. Employees in the bargaining units are encouraged to report immediately to their supervisor and/or designated safety official any apparent unsafe working condition. Employees shall use required safety devices and perform work according to required safety procedures.

If a supervisor, the Employer-designated safety official, Labor and Industries or Environmental Health and Safety (telephone 206-543-7262) declare a work site to be hazardous and unfit for work, affected employees may be assigned to alternative work sites until the hazardous condition is rectified. If assignment to an alternative work site is not possible and the supervisor decides to send the employee(s) home, those employees sent home will receive their regular pay for all time the employee(s) is scheduled to work on the day of the incident. For all subsequent days the employee(s) may use accrued leave as appropriate or request make up time as follows:

  1. Employees must request make up time within three (3) working days after operations resume.
  2. Reasonable work must exist and the supervisor must approve the request to work. The time must be made up within ninety (90) calendar days after operations resume.

31.4. Health Examinations. The Employer shall provide at no cost to the employee, such medical tests, health examinations and surveillance/monitoring as may be required as a condition of employment and/or as a result of regulated hazards encountered after employment.

31.5. Safety Committees. Joint employee-elected and Employer appointed safety committees shall be formed in accord with WISHA requirements and following University of Washington policy. The Union is entitled to representation on the University-wide or specific organizational or divisional committees where bargaining unit employees are working. Any department or unit committee also dealing with health and safety issues in work areas shall appropriately involve bargaining unit employees. Participation in safety and health committees, including meeting time, health and safety research, work on committee assignments, seminars, and classes will be considered time worked for all employees in accordance with University policy. Release time must be arranged with supervisors in advance.

When the committee makes a recommendation that requires action or approval beyond its scope of authority, the Employer will communicate its disposition of the formal written recommendation within thirty (30) days.

31.6. Ergonomics. The supervisor/manager will provide training and equipment for staff to safely perform job functions and avoid injury. Employees should contact their supervisor if job procedures, equipment or workstations lead to risk of injury or work-related musculoskeletal disorders. Further ergonomic guidelines shall be referenced on the Environmental Health and Safety website www.ehs.washington.edu.

31.7. Workplace Review. Supervisors will periodically inspect the worksite for the identification of recognized hazards, including ergonomic conditions, and put in place appropriate and feasible mitigations for any identified conditions that may be hazardous to health and safety. Such mitigations may include the use of engineering controls, administrative controls, the use of personal protective equipment, and/or increased training. The organizational unit will determine the appropriate frequency of the inspections and such frequency shall be an appropriate topic for Union Management meetings.

In response to a DOSHA* (Department of Occupational Safety & Health Administration – Labor & Industries) inspection initiated by a bargaining unit employee complaint, the Employer will contact the designated Union representative to participate in the worksite inspection. Employees may also request a workplace review by the employing department and employees shall be given the results of the review.

31.8. WISHA Inspections. Each time there is a WISHA inspection of the Employer’s property in an area where WFSE employees perform their duties, the Employer shall contact the Union Office to find out whom the Union designates as the employee representative. If the Union’s representative is not present for the inspection, the Employer shall request that the WISHA inspector delay the inspection until the Union’s representative can arrive.

31.9. Wellness. The Employer and the Union will encourage and support employee participation in appropriate programs including the UW Care Link Services through which employees may seek confidential assistance in the resolution of chemical dependency or other problems that may affect job performance. UW Care Link Services may presently be reached at 1-866-598-3978 (business hours) or 1-800-833-3031 (24 hour line). No employee’s job security will be placed in jeopardy as a result of seeking and following through with corrective treatment, counseling or advice providing that the employee’s job performance meets supervisory expectations.

31.10. Tools and Equipment. The Employer will furnish and maintain in safe working condition all tools and equipment required to carry out the duties of each position, and will provide, during working hours, training on the safe operation and use of tools/equipment/supplies required to perform the employee’s duties. The Employer agrees to provide transport for necessary equipment and supplies which cannot safely be transported by hand. The employees will properly use and maintain all required tools/equipment/supplies and immediately report any defects or malfunctions to the supervisor.

31.11. Joint Union/Management Committee. It shall be appropriate for either the Union or the University to request that a Joint Union/Management committee be convened, with Environmental Health and Safety as a participating member, to discuss health and safety concerns and to explore options for addressing those concerns through appropriate training or other approaches.

31.12. Training. Training that is relevant to the business operations and hazards involved in the work activities will be provided in the workplace by qualified trained individuals to employees.

Training needs will be an appropriate topic at Joint Union/Management committee meetings. Assistance with interpretation may be requested by staff.

31.13. Safety and Health Grievances. Grievances arising out of violations of this Article will start at Step 2 of the grievance procedure.

*WISHA was renamed DOSHA (Department of Occupational Safety & Health Administration – Labor & Industries) in 2006. The term WISHA was left in because the parties felt that the WISHA name would be more recognizable by its members.

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Article 32 – Uniforms and Special Clothing

32.1. The Employer will provide and clean, at no cost to the employees, any designated uniforms or special clothing which is required by the Employer to be worn on the job. Such clothing will be mended or replaced by the Employer as necessary due to normal wear and tear.

32.2. Prior to any decision by a department head to purchase or modify uniforms, employees in their respective departments shall be given an opportunity to consult with their department head regarding the color, fabric, and style or uniform to be worn. The department head shall consider seasonal temperatures in the selection of uniforms. The department head will consider the wishes of the employees in making a decision.

32.3. Any clothing which is furnished by the Employer shall be worn in accordance with the applicable rules or safety regulations.

32.4. The Employer will reimburse employees for personal uniforms, work clothing, and/or necessary personal items (e.g. eyeglasses, hearing aids, watches) damaged, torn, or destroyed during normal work activity or by patients, clients, or customers. Such reimbursement shall be based on estimated current value of the damaged article to a total of two hundred dollars ($200).

32.5. Safety Boot Reimbursement (Seattle Main Campus Facilities Only): As determined by the Employer, individual departments may reimburse employees up to one hundred dollars ($100.00) per year during the life of this agreement for protective footwear meeting the performance requirements of ASTM F2413-11 relative to impact or compression of the toe or metatarsal, puncture resistance or electrical hazards or static dissipation, if required as personal protective equipment.

32.6 Tools and Equipment: The Employer may determine and provide necessary tools, tool allowance, equipment and foul weather gear. The Employer will repair or replace employer provided tools and equipment if damaged or worn out beyond usefulness in the normal course of business. Employees are accountable for equipment and/or tools assigned to them and will maintain them in a clean and serviceable condition. Employees who misuse, vandalize, lose or damage state property may be subject to disciplinary action. Employees will be required to return all Employer provided tools, equipment (i.e., electronic equipment, badges, etc.) and foul weather gear upon separation from employment. In those cases where an employee fails to return the provided tools, equipment and/or foul weather gear, the Employer may deduct the value of the items from the employee’s final pay.

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Article 33 – Transportation and Commute Reduction

33.1. Parking/U-Pass. The Union agrees that during the life of this Agreement, the University may apply changes in transportation policy, including adjusting parking and U-pass fees and criteria for assigning parking spots, to the bargaining unit without the obligation to bargain with the Union. The Union may raise issues and concerns about the University’s parking program at Joint Labor/Management Committee meetings or at ad hoc Labor Management Committee meetings. The Union shall have a standing seat on the University’s committee(s) that work on transportation and parking issues.

33.2. Flexible schedules to assist in commute trip reduction. Departments having continuous and/or public responsibility may establish independent work schedules in order to meet their special needs. Departments are encouraged to give serious consideration to employee requests for flexible schedules for commute trip reduction purposes. Individual requests for flexible scheduling may be approved by the employing official, provided that such scheduling does not interfere with the effective operation of the department and shall be dependent upon operating, business, and customer needs.

33.3. The University will provide parking for employees when they are required to work at football games.

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Article 34 – Performance Evaluation

34.1. Performance evaluations shall be performed annually. Evaluations shall be based on job related performance factors. Performance evaluations shall not be used to initiate personnel actions such as transfer, promotions or corrective action; however, evaluations may serve as supporting documentation for personnel actions. A supervisor’s failure to complete an annual performance evaluation will be construed to mean the employee has performed satisfactorily. Employee participation in the development of evaluation materials and rating factors is encouraged.

34.2. Evaluation Forms.

  1. Performance evaluation forms will at a minimum include the following:
    1. A description of the job related factors upon which the evaluation is based. These will include:
      1. quality of work (e.g. competence, accuracy, neatness thoroughness),
      2. quantity or work (e.g. use of time, volume of work accomplished, ability to meet schedules, productivity levels),
      3. job knowledge (e.g. degree of technical knowledge, understanding of job procedures and methods), and
      4. working relationships (e.g. cooperation and ability to work with supervisor, co-workers, students, and clients served).
    2. Provision for identifying specific achievements of the employee, performance goals for the next evaluation period, identifying training needs to enhance the employee’s skills and other comments.
    3. Provision for employee comments or objections to be attached to and/or included on the performance evaluation form.
    4. Provision for employee signature accompanied by a statement that “Employee signature means that the employee has seen and is aware of the content of the evaluation, but does not necessarily mean that the employee agrees with the evaluation content.”
    5. Provision for the evaluator and reviewer signatures, and reviewer comments.
  2. The performance evaluation form may be supplemented with other forms and/or information used to support the employee’s evaluation. Upon request, an employee may review any written materials used by supervision to prepare the evaluation.
  3. Employees will be provided feedback during their probationary and/or trial service periods.
  4. Implementation of alternative performance evaluation models is an appropriate topic for Joint Labor Management Meetings.

34.3. Employee Evaluation Information.

  1. Upon appointment to a position the employee’s supervisor will provide the employee with a copy of:
    1. the class specification for the position
    2. the position’s job duties
  2. Written performance expectations shall be provided to the employee in sufficient time (normally within thirty (30) calendar days after appointment to the position) to allow the employee to meet the work expectations. The Employer will provide at least sixty (60) calendar days notice to employees before the evaluation when modifications that substantively alter performance expectations are made. Minor modifications that do not substantively alter performance expectations require no notice.

34.4. Evaluation Process.

  1. The supervisor will communicate with the employee about performance problems as they occur.
  2. The purpose of the evaluation meeting is to review, discuss, and if appropriate, modify the evaluation. The employee shall have an opportunity to discuss the proposed evaluation with the supervisor and to provide a written response.
  3. The final evaluation, with employee comments attached, will be signed by the evaluator and the employee. The employee will be provided a copy at their request. Employees of the Medical Centers and those completing their performance evaluations will not sign a copy of the evaluation, but will complete the “acknowledgement” step in Workday to demonstrate their review of the completed evaluation. Employees of the Medical Centers can access and print their performance evaluations from their Workday profile.
  4. Upper level supervisors at the Medical Centers have access and review privileges for employee performance evaluations in Workday.  If modification and/or comments are made at this level a copy will be provided to the employee.  Medical Centers employees are alerted in Workday to any additional modifications and/or comments made. Medical Centers can access and print their performance evaluations from their Workday profile.
  5. A copy of the completed evaluation, signed by all appropriate individuals, will be provided to the employee upon request.
  6. Performance evaluations shall be retained in the departmental file for no more than three (3) years.

34.5. Grievability. Employee performance evaluations are grievable only through Step Two of the Grievance Procedure.

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Article 35 – Personnel Files

35.1. Files Relating to Employment. The Employer shall maintain files relating to employment in accordance with the applicable University policy and/or state or federal law. The personnel file for each employee will be maintained by the appropriate Human Resources Operations department and will accompany the employee throughout their service career at the University of Washington. The departmental file will be maintained by the department.

Individual supervisors may create and retain documents in a supervisor file. Documents in the supervisor file will not be placed in the department or personnel file unless they are incorporated as part of an official action (such as a performance evaluation or a corrective action).

35.2. Employee Access to Files. Each employee has the right to review their personnel file, supervisory file, attendance file, payroll file and medical file. The Employer will determine the location of all employee files. Upon written request by an employee to their Human Resources Consultant (for personnel file) or department manager (for departmental file), the employee and/or representative may examine the employee’s personnel file or departmental file. Review of employee files will be in the presence of an Employer representative during business hours. The employee and/or representative may request copies, which may be provided at no cost if the size of the request is reasonable. A copy of the written authorization will be retained in the employee’s file.

35.3. Employee Response. A copy of any correspondence, adverse material, or letters issued and intended to be included in an employee’s official personnel file shall be mailed or given to the employee prior to becoming a permanent part of the file. An employee may insert a reasonable amount of job-related materials in their personnel file that reflects favorably on their job performance. An employee may provide a written rebuttal to any information in the files that they considers objectionable. The Employer will attach the rebuttal to the related document.

Information shall be retained as long as it has a reasonable bearing on the employee’s job performance or upon the efficient and effective management of the institution.

35.4. Confidentiality. Unauthorized parties shall not have access to any employee’s personnel or departmental file. A record will be retained in the HR personnel file of the names of individuals outside of HR who have reviewed the personnel file who do not have written authorization from the employee, except requests for records in accordance with the Public Records request process.

35.5. Medical Files. Medical information related to employment will be kept separate from all other employment files and confidential in accordance with state and federal law.

35.6. Adverse material or information related to alleged misconduct that is determined to be false, and all such information in situations where the employee has been fully exonerated of wrongdoing, and/or any documents removed pursuant to Article 36 Corrective Action, will be promptly removed from the employee’s files. The Employer may retain this information in a legal defense file in accordance with the prevailing Washington State law. The Employer may retain information relating to employee misconduct or alleged misconduct if the employee requests that the information be retained.

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Article 36 – Corrective Action/Dismissal

36.1. The parties will follow the “Corrective Action/Dismissal Process” outlined below. No employee shall be subject to the process except for just cause. The corrective action process will be considered to incorporate the concept of progressive action while providing a positive method for improvement rather than punitive action. The University will determine the specific step at which the process begins based on the nature and severity of the problem.

36.2. Representation.

  1. Employees shall be notified orally or in writing that upon request they shall be entitled to have a representative present when formal counseling, final counseling or dismissal is occurring. Employees have a right to a meeting with management whenever corrective action is issued. Attendance of a representative shall not delay the disciplinary process unduly as determined by the Employer. All parties shall make every effort possible to allow for Union representation without unduly delaying the process.
  2. Upon request, an employee has the right to a union representative at an investigatory interview called by the Employer, if the employee reasonably believes corrective action could result. The employer will provide reasonable time to allow an employee to secure a representative.
    The role of the union representative in regard to an Employer-initiated investigation is to provide assistance and counsel to the employee and not interfere with the Employer’s right to conduct the investigation. Every effort will be made to cooperate in the investigation.
  3. An employee placed on an alternative assignment during an investigation will not be prohibited from contacting their union steward unless there is a conflict of interest, in which case the employee may contact another union steward. This does not preclude the Employer from restricting an employee’s access to the Employer’s premises.
  4. An interpreter can be requested by either party and will be provided.

36.3. Coaching. Informal discussion or instruction between employee and their and immediate supervisor. Supervisor may follow up in writing which may include a simple action plan. This is not a form of corrective action.

36.4. Corrective Action/Dismissal Process. The Employer will make clear when formal or final counseling is being conducted and will inform the employee about their right to representation under the CBA. When counseling or dismissing an employee, the Employer will make every effort to protect the privacy of the employee. Translators may be requested by any party.

Formal Counseling. Formal counseling (may involve administrative personnel other than the employee’s immediate supervisor) including the development of a written action plan. The action plan will identify specific problem areas, performance objectives, suggestions for remedying, and a timeframe for improvement. Prior to issuance of formal counseling, a meeting may be scheduled by the employer or requested by the employee to give the employee an opportunity to make their case before the final decision is made. Employee requests for such a meeting will be granted. An employee is entitled to representation at this meeting.

Final Counseling. Final counseling (may involve administrative personnel other than the employee’s immediate supervisor) including action plan discussion and revision, where appropriate. A decision-making period of one (1) day of paid time away from the work site for the employee to consider the consequences of failure to follow the action plan may be used at this step. If the Employer decides to provide a decision-making day, the employee will be given a list of expectations and problem statements prior to the day taking place.

Dismissal. Prior to dismissal, a pre-determination meeting will be scheduled to give an employee an opportunity to make their case before the final decision is made. The employee has the right to have a Union Council representative present at the pre-determination meeting. At least five (5) days prior to the meeting, the employee will be informed in writing of the reasons for the contemplated dismissal and given referenced documentation. The employee will be furnished with written notification of the outcome of the pre-determination hearing.

Demotion. Demotion of Leads and/or Supervisors may be initiated by the Employer at any step of the Corrective Action process.

36.5. Removal of Records. Upon written request by the employee, any formal or final counseling, excluding those for workplace violence or University policies against harassment, discrimination, or retaliation, will be removed from an employee’s personnel file after three (3) years if the following criteria have been met:

  1. Circumstances set forth in writing, and as determined by the University do not warrant a longer retention period; and
  2. There has been no subsequent corrective action.

Nothing in this Article prevents the Employer from agreeing to an earlier removal date.

Once a corrective action has been removed from the employee’s file as outlined above, the information removed will not be used in subsequent corrective action, unless mutually agreed otherwise.

36.6. Grievability/Arbitrability. Formal counseling may be grieved beginning at Step One or Step Two of the grievance procedure and up to Step Three Mediation only.

Final counseling, demotion, and dismissal may be grieved through every step of the grievance procedure beginning at Step Two.

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Article 37 – Employee Assistance Program

The Employer will continue to offer an Employer supported Employee Assistance Program for all employees covered by this Agreement. Employees can request, and Employer will consider, adjustments in schedule to allow access to the services of the Employee Assistance Program.

The Employee Assistance Program will protect the confidentiality of those employees using their services.

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Article 38 – Seniority, Layoff, Rehire

38.1.

  1. Seniority. Layoff seniority is defined as the continuous length of service in calendar days with the Employer from the most recent date of hire. Service of less than full time shall be considered full time. Time spent on leave of absence without pay or on layoff shall not be included in computing seniority except for cyclic year positions, but does not constitute a break in service. Permanent employees who are veterans or their unmarried widows/widowers shall have added to their seniority the veteran’s active military service to a maximum of five (5) years credit. Time spent on military duty leave, paid or unpaid, or time spent on leave without pay to work for the union in accordance with Article 29, is included in seniority calculation. Probationary employees are not vested with seniority credits until successfully completing the probationary period.
    Seniority shall be lost following a break in service including resignation, termination for cause, failure to return from a leave of absence, expiration of rehire rights.Employees who enter into the bargaining unit from other positions at the University of Washington shall be credited with layoff seniority for all seniority earned in the State classified service while employed at the University.
    Employees who enter into the bargaining unit from other state agencies and institutions of higher education shall earn layoff seniority from the first day of coverage under this Agreement.
  2. Department Seniority. Department seniority is defined as continuous length of service in calendar days within the employee’s department and where applicable, shall be used for internal department processes, such as vacation and schedule bids.
  3. Layoff Seniority Tiebreaker. For the purposes of layoff only, when it is necessary to determine the order of seniority among bargaining unit members whose contract seniority is identical, a random chance method will be employed to select the names of those employees one at a time. The University shall inform the Union every time this method is necessary and will provide proof of the seniority tie.
    When selecting among employees whose seniority is identical, the Union may be represented by any individuals it chooses, and will draw the names. The University will be represented by a manager/administrator from the Department involved and a representative from Human Resources.
    The first employee selected will be considered the most senior; the last employee selected will be considered the least senior.

38.2.

  1. Layoff.
    1. Whenever it becomes necessary for the Employer to reduce its workforce due to lack of work, lack of funds, or good faith reorganization for efficiency purposes, the Employer shall use the following procedure. The Employer will notify the Union of impending layoffs thirty (30) calendar days in advance of implementation so that reasonable alternative proposals can be considered. Whenever possible the Employer will provide more than minimum notice.
    2. The Employer shall not lay off bargaining unit employees in lieu of disciplinary action.
    3. Employees will be laid off in accordance with seniority, as defined in Article 38.1(a)
  2. Employment Option. The employee affected by the reduction in force shall be offered the following employment options in descending order, provided they meets the essential skills (defined as the minimum qualifications listed in the job description for the classification and any specific position requirements or credentialing) of the offered position:
    1. A funded vacant position within the same job classification and layoff unit.
    2. The opportunity to replace the most junior employee within the layoff/seniority unit (set forth in Appendix IV) in the same classification and in an FTE status within .2 FTE status of the employee affected by the reduction in force. (For example, if a .8 FTE position is being abolished, the employee affected is eligible to replace the most junior individual in a .6 to 1.0 FTE position)
    3. The opportunity to replace the most junior employee in the same classification with a lower FTE status than their own within the layoff/seniority unit.
    4. The opportunity to replace the most junior employee within the same department who is:
      1. In a lower classification in the same series as the employee affected by the reduction in force; and
      2. Within .2 FTE of the employee affected by the reduction in force.
  3. Notice. The Employer shall identify the positions to be abolished and the employee(s) to be affected and shall notify employees in these positions, with notice to the union, not less than thirty (30) calendar days prior to the abolishment of the positions, pay the employee in lieu of notice, or combine pay and notice. Whenever possible the Employer will provide more than minimum notice. The notice shall include:
    1. The effective date of the layoff and a reference to the employee’s rights under this Article, and
    2. Identification of the employment option being offered, if applicable.In accordance with 38.2.b. above, if the incumbent in a position to be abolished has an opportunity to replace the most junior employee within the layoff/seniority unit, the incumbent will be given up to three (3) calendar days to determine if he/she wants to replace the junior employee or be placed on the rehire list. Vacant positions or those held by probationary employees within the layoff/seniority unit will be considered a more junior position.
  4. FTE Increase or Reduction. An employee in a position that is not abolished but is increased or reduced in FTE status and who will remain benefit eligible after the reduction or increase will have the choice of staying in the reduced or increased position and going on the rehire list for the position and FTE status held by the employee immediately prior to the increase or reduction or exercising available layoff rights under 38.2. The employee must exercise this choice within three (3) working days of the increase or reduction notice.
  5. Voluntary Layoff. Appointing authorities will allow an employee in the same job classification and department where layoffs will occur to volunteer to be laid off provided that the employee is in a position requiring the same skills and abilities, as a position subject to layoff. Any volunteer for layoff shall have no formal layoff option. If the appointing authority accepts the employee’s voluntary request for layoff, the employee will submit a non-revocable letter stating they are accepting a voluntary layoff from the University. The employee will be placed on all applicable rehire lists.
  6. Rehire. The Employer shall make a concerted effort to re-employ bargaining unit members on the rehire list. Bargaining unit members on the rehire list are eligible to take all Professional & Organizational Development (POD) courses on a space available basis upon payment of designated fees. Employees without employment options will be placed on the rehire list(s) designated by the employee for twenty-four (24) months. In addition to the rehire list for the classification and FTE status from which the employee was laid off, employees identified for layoff may request placement on the following rehire lists:
    1. For positions of a lower FTE status in the classification from which the employee was laid off (or equivalent if prior classification has been abolished); and
    2. For positions in other classifications in which the employee previously held permanent status; and
    3. Lower classes in the series from which the employee was laid off.
      The Employer will refer an employee from the designated rehire list(s) for any open positions in the bargaining unit for which the laid off employee possesses the essential skills. For classifications which have separate job codes in the Campuswide and Harborview Bargaining Units, Rehire lists will include both job codes. Employees referred from the rehire list(s) who possess the essential skills needed for a vacant position will be offered the position prior to the Employer posting for competitive recruitment. From among these employees, offers will be made in seniority order, most senior person first. Job requests for positions for which there are employees on rehire list(s) may not be withdrawn solely to avoid hiring laid off employees.
    4. The Employer will provide a copy of the Rehire List to the Union upon request.
    5. When the job classification the employee was laid off from is represented by both SEIU 925 and WFSE 1488 the employee will be placed on the rehire list for the specific job classification for both unions.
  7. Rehire Trial Period. Employees placed into vacant positions from the rehire list will serve a six (6) week rehire trial period. During the rehire trial period either party may, at its sole discretion and without resort to the grievance procedure, initiate return to the rehire list. Time spent in a rehire trial period will not count toward the twenty-four (24) month rehire list period. The six (6) week rehire trial period will be adjusted to reflect any paid or unpaid leave taken during the period.
  8. Corrective Action. Final Counseling that occurs within the six (6) months prior to the layoff will be considered in effect should the employee be rehired. The employee will continue to be subject to any consequences of not following the directives and/or action plan(s) specified in the current corrective action.
  9. Removal from List. Removal from the rehire list(s) will occur for any of the following circumstances:
    1. If placement does not occur within twenty-four (24) months,
    2. If the employee refuses two (2) offers of placement for a position having the same pay, FTE status and shift as the position from which the employee was laid off. In such case, the employee will be removed from all other rehire lists and will have exhausted their rehire rights.
    3. If the employee was placed into two (2) vacant positions for which the employee has failed to complete the rehire trial period.
    4. If the employee accepts any offer of placement from any rehire list and completes the rehire trial service period for a position with the same FTE status and pay as the position from which the employee was laid off.
    5. Employees who reject two (2) offers of placement from a list for a position of a lower FTE status than that which the employee held immediately prior to layoff will be removed from that list.
    6. Employees who reject one (1) offer of placement from a list for a position in a classification other than that from which the employee was laid off will be removed from that list.
  10. Rehire List Crossover. Employees within an SEIU Local 925 represented bargaining unit may, in accordance with this Article, be placed on the rehire list for positions in another SEIU Local 925 represented bargaining unit.

38.3. Rehire Wages and Increment Date. When employees are rehired from layoff status the periodic increment date and annual leave accrual date will be reestablished and extended by an amount of time in calendar days equal to the period of time spent on the rehire list prior to rehire. Employees placed from the rehire list into positions with the same salary range held at the time of layoff shall be placed at the same step in the range held at the time of layoff. Employees placed from the rehire list into positions with a lower salary range than held at the time of layoff shall be placed in a salary step nearest to, but not in excess of, the salary held at time of layoff.

38.4. Affirmative action goals may be considered at any point during the layoff or rehire process.

38.5. Benefits and Temporary Services. Employees on the rehire list who follow the rules prescribed by Temporary Services may be referred to temporary positions and can receive employer paid health benefit coverage if they meet the eligibility requirements as determined by the State.

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Article 39 – Resignation and Abandonment

39.1. Resignation. Employees are encouraged to provide at least two weeks’ notice of resignation. A written or oral resignation may be withdrawn within twenty-four (24) hours excluding the employee’s scheduled days off and holidays off, after submitting the resignation. The employee may only withdraw one resignation per position held. The Employer may permit withdrawal of resignation at any time.

39.2. Presumption of Resignation/Abandonment.

  1. An employee who fails to appear for work and report absence to the supervisor, in accordance with departmental policy, on three (3) consecutive scheduled workdays, shall be deemed to have resigned. Notice of separation will be sent to the employee’s last known address on record with the UW Payroll Office via certified mail after the third (3rd) consecutive day of absence. Prior to sending the notice, the Employer will attempt to contact the employee through current home telephone and emergency contact numbers on record in Employee Self-Service and departmental records.
  2. Within fourteen (14) calendar days of mailing the separation notice and upon proof that the failure to report absent could not reasonably have been avoided, an employee may submit to the supervisor a written petition for reinstatement. The Employer’s decision to not reinstate may be grieved according to the grievance procedure in Article 6.

39.3. Separated employees have the right to compensation for accrued vacation leave and compensation time according to University policy.

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Article 40 – Mandatory Subject

40.1.  The Employer will satisfy its collective bargaining obligation before making a change with respect to a matter that is a mandatory subject.

  1. The Employer will notify the Executive Director of the Union of these changes in writing, citing this Article. The written notice must include:
    1. A description of the intended change, including information relevant to the impacts of the change on employees and a list of the job classifications and names of affected employees if known;
    2. Where the change will occur; and
    3. The date the Employer intends to implement the change.
  2. Within thirty (30) calendar days of receipt of the written notice the Union may request negotiations over the changes. The timeframe for filing a demand to bargain will begin after the Employer has provided written notice to the Union. The thirty (30) calendar day period may be used to informally discuss the matter with the Employer and to gather information related to the proposed change. The written notice requesting bargaining must be filed with Human Resources Labor Relations (LR) at laborrel@uw.edu and shall include at least three (3) available dates and times to meet.
  3. In the event the Union does not request negotiations within thirty (30) calendar days of receipt of the notice, the Employer may implement the changes without further negotiations.
  4. There may be emergency or mandated conditions that are outside of the Employer’s control requiring immediate implementation, in which case the Employer will notify the Union as soon as possible.

40.2. Unless agreed otherwise, the parties agree to begin bargaining within thirty (30) calendar days of receipt of the request to bargain. If the union makes a request for information at the same time as the request to bargain, the thirty (30) calendar days will not begin until the information request has been fulfilled. Information requests made after the request to bargain will not delay the scheduling of discussion and/or negotiations. The parties shall agree to the location and time for the discussions and/or negotiations. Each party is responsible for choosing its own representatives for these activities. The Union will provide the Employer with the names of its employee representatives at least seven (7) calendar days in advance of the meeting date unless the meeting is scheduled sooner, in which case the Union will notify the Employer as soon as possible.

Release Time

  1. The Employer shall approve paid release time for up to four (4) employee representatives who are scheduled to work during the time meetings or negotiations are being conducted, provided the absence of the employee will not interfere with the operating needs of the Employer. The Employer may approve leave without pay for additional employee representatives provided the absence of the employee will not interfere with the operating needs of the Employer. If the additional employee absence is approved, the employee(s) may use personal holiday, vacation time off, holiday credit, or compensatory leave instead of leave without pay.
  2. No overtime will be incurred as a result of bargaining and/or preparation for bargaining.
  3. The Union is responsible for paying any travel or per diem of employee representatives. Employee representatives may not use a state vehicle to travel to and from a bargaining session, unless authorized by the Employer for Business Purposes.

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Article 41 – New Employees

41.1. New Employees.

  1. The Employer will offer a regularly scheduled, in-person, all day new employee orientation which will include a benefits orientation. The orientation will be offered by the office of Professional and Organizational Development in coordination with the Benefits Office and the Employer will require new employees from the Seattle Main Campus to attend.
  2. A Union representative shall be allowed up to thirty (30) minutes with employees during the new employee orientation. Such release time will be subject to the operational needs of the department and does not count as time worked for the purpose of calculating overtime.
  3. If the University conducts orientation on-line, the Union will be permitted to display a reasonable amount of information as part of the program.
  4. For employees hired into the bargaining unit who do not attend the orientation described in A and B above, within ninety (90) days of the employee’s start date, the Employer will provide the Union access to the employee during the employee’s regular work hours to present information about the Union. This access will be provided at the employee’s regular worksite, or at a location mutually agreed to by the Employer and the Union and will be for no less than thirty (30) minutes.

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Article 42 – Union Activities, Rights, and Stewards

42.1. Staff Representatives.

  1. Within thirty (30) calendar days from the effective date of this Agreement, the Union shall provide the Office of Labor Relations a list of staff representatives. The Union shall provide written notice to the Employer of any changes within thirty (30) calendar days of the change.
  2. Staff representatives may access University premises to carry out representational activities. The representative shall notify local management prior to their arrival and shall not interrupt the normal operations of the institution. The staff representative may meet with bargaining unit employees in non-work areas during non-work times.
    It is understood that any such visits which require a meeting with an employee will be restricted to the non-working time of the employee unless otherwise authorized by management or provided for elsewhere in this Agreement, and that there will be no interference with an employee’s work assignment.
    While inspecting the workplace, the Union may engage in de minimis conversations with employees, so long as an employee does not object and such conversation does not interfere or disturb the operation of the facility or compromise the security of patient health information.

42.2. Union Stewards.

  1. The Employer recognizes the right of the Union to designate union stewards who shall be permitted without unnecessary delay to devote reasonable periods of time (for example, time to travel to the meeting site, 10-15 minutes to confer with the employee prior to the meeting) during normal working hours to present any grievance to the supervisor or designated representative for which adjustment has been requested by an employee or group of employees.
  2. Time off for processing grievances shall be granted to a Union steward by supervision following a request but in consideration of any job responsibilities. If permission for time off cannot be immediately granted, the supervisor will arrange for time off at the earliest possible time thereafter.
  3. The Union shall prevail upon all employees in the bargaining unit and especially Union stewards, to make a diligent and serious attempt to resolve complaints at the lowest possible level. The Employer, likewise, shall prevail upon its supervisory personnel to cooperate fully with the Union stewards and other Union representatives in the speedy resolution of any grievance that may arise.
  4. A record of a steward’s work time spent on grievances or other authorized activity on behalf of the Union shall be maintained on a basis mutually agreeable between the Union and the department involved.
  5. In the event the Employer determines that the amount of work time used by any steward on grievances or other authorized Union activities is unreasonable, it may become a topic for mutual discussion between the parties.
  6. Union stewards shall primarily conduct representational duties only within their designated area of jurisdiction. Stewards may represent members in another jurisdiction if the steward designated for that other jurisdiction is unavailable (e.g. away on approved leave), has a conflict, or if there is no steward in that area. In the event that a steward is unavailable, the steward of the next geographically closest designated jurisdiction will be contacted to represent the employee. The number of stewards in a particular area and the jurisdiction they serve shall be an appropriate subject of discussion between the Union and the Employer.
  7. The Union agrees to submit an up-to-date list to the Office of Labor Relations once per quarter indicating the name of all Union stewards, their work locations, department,  jurisdiction and designation as an Officer.  In any event, said list shall be submitted at least annually with changes noted as they occur.  Union stewards shall be recognized when the Office of Labor Relations is informed of their appointment.  Areas of jurisdiction are as follows: UWMC, South Campus HSB, HMC, Health Sciences, South Lake Union, Downtown, Airlift Northwest, UW Tower, Bothell Campus, Tacoma Campus, Seattle Campus, and Sandpoint.  Stewards shall be assigned by the union.  Lead Stewards, shall be recognized to have broader jurisdictions.
  8. Whereas it benefits the University to have Union stewards who understand the contract and are trained in administration of the contract, each of the Union’s stewards shall be allowed a total of eight (8) working hours annually without loss of pay to participate in the Union’s steward training program. Said time off shall be approved in advance by the employee’s supervisor and shall be contingent upon the ability to provide coverage during the time off.
    The Union shall submit to the Office of Labor Relations at least fifteen (15) days in advance the names of the employees (with their respective supervisors) that are scheduled to participate in the training. The Union will confirm the employee’s participation in the training upon completion.
  9. New Steward Training. Where the Union requests in advance of a Step Two hearing that a second steward be present for training purposes, this release will be approved without loss of pay or recorded work time subject to the operational needs of the second steward’s department. No overtime or compensatory time will be earned for participation and no steward shall attend as a second steward more than once.

42.3. Union Business Activities.

  1. Employees who intend to absent themselves from work for the purpose of attending and participating in Union business functions or programs, such as meetings, conventions, seminars, or other authorized meetings at the Union’s request, may do so with supervisory approval. The Employee may use paid or unpaid leave consistent with University policy.
  2. The employee shall request leave from the Employee’s immediate supervisor at least two (2) weeks prior to the planned absence.

42.4. Use of State Facilities, Resources, and Equipment.

  1. Meeting Space and Facilities. The Employer’s campuses and facilities may be used by the Union to hold meetings subject to the University’s policy and availability of the space. The Employer may provide private space for stewards and/or Union representatives to meet in confidence with those they represent on a space available basis. Staff representatives may reserve and utilize meeting rooms in accordance with University policy and procedure. Such requests will be subject to availability and all applicable fees.
  2. E-mail, Fax Machines, the Internet, and Intranets
    Union delegates, and members may utilize state owned/operated equipment to communicate with the Union and/or the Employer only for the exclusive purpose of administration of this Agreement. Such use will:

    1. Result in little or no cost to the Employer;
    2. Be brief in duration and frequency;
    3. Not interfere with the performance of their official duties;
    4. Not distract from the conduct of state business;
    5. Not disrupt other state employees and will not obligate other employees to make a personal use of state resources; and
    6. Not compromise the security or integrity of state information or software.

    The Union and its union delegates will not use the above referenced state equipment in a manner that is prohibited by the Executive Ethics Board. Communication that occurs when using state-owned equipment is the property of the Employer.

  3. Bulletin Boards and Distribution of Union Material. Upon request, space will be made available to the Union on bulletin boards in those areas where bargaining unit employees work or frequent, for the posting of notices and information pertaining to official business of the Union. Materials posted on Union bulletin boards without the signature of a recognized Union officer or representative may be removed.
    Employees shall have the right to distribute official Union information materials during hours off work. Such distribution of official material shall not interfere with the work assignments of employees who are on duty. Further, such distribution activities must be held in locations which cause no interference with the various departments normal operations or with any employees who may not be involved or interested.

42.5. Temporary Employment with the Union.

With thirty (30) calendar days notice, unless agreed otherwise, employees may be granted leave without pay if the employee is elected or appointed to serve as an officer or staff member) of a specified duration, not to exceed six (6) months, provided the employee’s time off will not interfere with the operating needs of the Employer as determined by management. Upon request, the department may agree to an extension of leave without pay up to an additional six (6) months. The returning employee will be employed in a position in the same job classification, in the same layoff unit, and in the same geographical area, as determined by the Employer.

43.6    Information Requests

  1. Upon written request of the staff representative or steward to the Office of Labor Relations (laborrel@uw.edu), the Employer will provide relevant information necessary for conducting representational duties. Information will be provided within a reasonable timeframe and without requiring the Union to file with the Public Records Office.
  2. The Employer will acknowledge receipt of the information request and will provide the union with a date by which the information is anticipated to be provided.
  3. When the Union submits a request for information that the Employer believes is unclear or unreasonable, the Employer will contact the Union staff representative and the parties will discuss the relevance and necessity of the request. The costs associated with the request and the amount the Union may pay for receipt of the information may also be discussed.

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Article 43 – Joint Union/Management Committees

43.1. The Joint Union/Management Committee shall normally be composed of up to three members at the departmental level or six members at the University-wide level plus two Union staff representatives. The Employer shall be represented by a like number on the Committee.

43.2. The purpose of the Committee is to provide a forum for communication between the parties to this Agreement to deal with matters of general Union/Management concern. The Committee shall also function as a mechanism for resolving problems/concerns of a mutual nature; and/or any policy of the University which affects the bargaining unit and which either party requests be placed on the agenda. It is agreed by the parties that the Employer will discuss with representatives of the Union significant changes affecting institutional conditions of employment generally affecting bargaining unit employees thirty (30) calendar days in advance of targeted implementation dates of said changes so that reasonable alternative proposals can be adequately discussed and considered by the Union/Management Committee.

43.3. Meetings of the Union/Management Committee shall normally be held during University business hours and at a mutually agreeable time and date. Participants shall experience no loss in salary for participating in the pre-meeting and meetings; however, such time is not construed as work time, and no overtime shall be claimed or paid for meetings attended outside of an employee’s regular work hours.

43.4. The Union/Management Committee shall have no bargaining authority; however, any agreements reached through this process shall be reduced to writing and supported by the Union representatives and Management.

43.5. The agenda shall be limited to items that are of a group rather than an individual interest or concern and shall not include individual grievances properly processed under the grievance procedure article. If a concern is not resolved and is also grievable, a grievance may be filed pursuant to Article 6. If the parties mutually agree, the matter will be submitted at Step 3 (mediation). The grievance must still be timely in accordance with Article 6 Grievance Procedure.

43.6. Disposition of matters covered in a Union/Management Committee shall not contradict, add to or otherwise modify the terms and conditions of the Agreement unless otherwise mutually agreed to in writing by the Director for Labor Relations and the Union Business Representative.

43.7. With the understanding between the parties that problem solving can best be achieved at the lowest possible level, nothing in the foregoing paragraphs shall in any way preclude discussions and/or meetings between the Employer and Union Shop Stewards or staff representatives on matters appropriate for resolution at the department level. Such agreements shall not be considered precedent setting.

43.8    The following four (4) departmental Joint Union/Management Committees will be scheduled to meet quarterly, unless both parties agree to meet less or more frequently:

  1. UW Seattle Campus Facilities Services- Includes Building Services, Campus Engineering and Operations, Facilities Maintenance and Construction, Finance and Business Services, and Transportation Services
  2. Housing and Food Services
  3. University of Washington Medical Center
  4. Harborview Medical Center

Agenda items must be provided at least fifteen (15) days in advance of the meeting.  If agenda items are not provided at least fifteen (15) days in advance of the meeting either party may cancel the meeting.

The Union must submit all release requests at least fifteen (15) days in advance of the meeting.

43.9. Joint Union/Management meetings for Bothell and Tacoma campuses will be scheduled as needed and upon mutual agreement.

43.10. Ad hoc Joint Union/Management committee meetings for individual departments and/or to address a specific workplace issue will be formed and scheduled upon request of either the Union or the Employer.

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Article 44 – Classifications and Reclassification

44.1. Employer will allocate positions on a “best fit” basis to the most appropriate classification at the University of Washington. Allocations shall be based on a position’s duties, responsibilities, or qualifications.

44.2. Reallocations shall be based on a permanent and substantive change in the duties, responsibilities, or qualifications of a position or application of the professional exemption criteria set forth in RCW 41.06.070(2).

44.3.

  1. Should the University decide to create, eliminate or modify class specifications which does not involve a major restructure to the overall classification system, it will notify the Union in advance of implementing the action. Notification will include the bargaining unit status of the classification and, for a newly created or modified classification considered to be in the bargaining unit, a proposed salary. Notification will occur at least forty-five (45) days in advance of any proposed implementation date. At the Union’s request the University will meet and confer with the Union over its proposed action.
  2. An employee occupying a position reallocated to a class with a lower salary range maximum due to a class being created, abolished or modified will retain the salary of their former position until reaching the top of the range of the former position, and then will be frozen until the new class pay range catches up.
    An employee(s) occupying a position reallocated to a class with a higher salary range due to a class being created, abolished or modified will receive the same step in the new range as the employee(s) held in the previous range. The periodic increment date of the employee will remain unchanged.
  3. Within thirty (30) calendar days following implementation of the University’s decision to create or combine classifications per Article 44, or modify class specifications for bargaining unit positions, the Union may file an appeal with the Classification Review Hearing Officer selected under Article 44.6 of this contract, to determine if the salary assigned to the classification is appropriate.

44.4. The Union may, at any time, propose a new classification with appropriate justification. These proposals will be reviewed by the Compensation Office of Human Resources which will accept, reject, or modify any proposal. The Union and the Compensation office will meet and discuss the proposal within sixty (60) days. This review is not grievable.

44.5. The University agrees to notify the Union of any proposed reclassifications of occupied bargaining unit positions into non-bargaining unit positions at least thirty (30) days prior to implementation.

44.6. Professional Staff Exemptions:

  1. The University will make reallocations based on application of the professional staff exemption criteria set forth in RCW 41.06.070 (including any permanent and substantive change in the duties, responsibilities, or qualifications of the position).
  2. The Union and the University agree to a procedure that includes the provision of information by the University and a meeting with the Union to discuss and resolve issues regarding the transfer of work from the bargaining unit within four (4) weeks of the University’s initial notice to the union for a proposed professional staff exemption.
  3. All negotiations regarding transfer of any work from the bargaining unit shall be concluded by the meeting described above, unless both parties agree to an extension.
  4. Disputes regarding professional staff exemptions shall be resolved by the classification review hearing officer. The Hearing Officer shall make their decision based on the criteria outlined in paragraph one (1) above. If the employee appeals the exemption determination in any other forum the Union cannot pursue the determination through the process outlined in this Article.

44.7. Position Review Process:

  1. The University, employee, or employee representative may request that a position be reviewed when the requesting party believes that the basis of its request has become a permanent requirement of the position. Employees and employee representatives may not request that a position be reviewed more often than once every six (6) months.
  2. The request must be complete and in writing on forms provided by the University. Requests may be submitted to Human Resources or to an employee’s direct supervisor or department. Any party may submit additional information, including the names of individuals, which the party believes is relevant to the position review.
  3. An employee may request that a representative be present as an observer at meetings with the University reviewer scheduled to discuss the request for position review. At the employee’s request a portion of such meetings shall be conducted in a quiet and private location, away from the work station.
  4. The University reviewer will investigate the position and issue a written response to the employee or employee representative within sixty (60) calendar days from receipt, by Human Resources, of the completed request. The response will include notification of the class and salary assigned when the position is reallocated, or notification of the reasons the position does not warrant reallocation when the request is not approved. Reclass requests may be submitted at either the departmental level or directly to Human Resources. Reclass requests submitted at the departmental level must be forwarded to Human Resources within thirty (30) calendar days.
  5. The effective date of allocations or reallocations initiated by the University shall be determined by the University. The effective date of a reallocation resulting from an employee or employee representative request for position review will be established as the 1st or the 16th of the month which precedes the date that the completed request was filed with Human Resources or the employee’s direct supervisor or department, whichever date is earliest. The date of receipt must be appropriately documented.
  6. An employee may request reconsideration following receipt of the University’s determination. Requests for reconsideration will not hold the timeframe for filing an appeal under this Article.

44.8. Position Review Appeal Process. If the Union wishes to appeal the decision of the University, it may appeal to the Classification Review Hearing Officer within thirty (30) calendar days following the date of the University’s written response.

Hearing Officer. The Hearing Officer shall be jointly selected by the parties within thirty (30) days of the execution of this contract and shall serve for a minimum of one (1) year from the date of selection. At that time the parties may choose to re-appoint the Hearing Officer or select a different Hearing Officer who will also serve for a minimum of one (1) year from date of selection.

Hearings. The Hearing Officer shall hold hearings on a quarterly basis unless there are no appeals to hear or the parties agree to pend any open appeals. All materials considered in the position review shall be submitted to the Hearing Officer prior to the hearing and neither party will submit evidence at the hearing that was not submitted during the position review. The Hearing Officer shall endeavor to hold multiple hearings each day, and shall issue a concise decision which shall be final and binding. The Hearing Officer shall have no authority to alter the terms and conditions of this contract. Employees may be represented at the hearing and will be released from work with no loss of pay to attend the hearing. The Hearing Officer’s fees and expenses shall be shared equally by the parties.

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Article 45 – Compensation, Wages and Other Pay Provisions

45.1.

  1. Effective July 1, 2019, each classification represented by the Union will continue to be assigned to the same Pay Table and Salary Range as it was assigned on June 30, 2019. Effective July 1, 2019, each employee will continue to be assigned to the same Salary Range and Step that they were assigned on June 30, 2019 unless otherwise agreed.
  2. Effective July 1, 2019, all Salary Ranges described in Section A above will be increased by two percent (2%). This increase will be based upon the salary schedule in effect on June 30, 2019.
  3. Effective July 1, 2020, all Salary Ranges described in Section A above will be increased by two percent (2%). This increase will be based upon the salary schedule in effect on June 30, 2020.
  4. Employees who are paid above the maximum for their range on the effective date of the increase described in B or C above will not receive the specified increase to their current pay unless the new range encompasses their current rate of pay. Employees who are receiving a Red-lined (Y-rated) salary as of June 30, 2019 will continue to receive that salary if it is higher than the top step of the salary range for their classification as specified in Appendix I

45.2. Annual Salary Adjustment. Employees will receive an annual salary adjustment based on their periodic progression start increment date until such time as the employee reaches the top automatic step of their salary range.

  1. Movement on General Schedules. Employees who are hired at the minimum available step of their pay range will receive a two (2) step increase to base salary following completion of six (6) months of continuous service and the date they receive that increase will be based on the employee’s periodic increment progression start Thereafter, employees will receive a two (2) step increase annually, based on their periodic increment progression start date, until they reach the top automatic step of the pay range.
    Employees who are hired above the minimum available step of the pay range will receive a two (2) step increase to base salary following completion of twelve (12) months of continuous service and the date they receive that increase will be based on the employee’s periodic increment progression start date. Thereafter, employees will receive a two (2) step increase annually, based on their periodic increment progression start date, until they reach the top automatic step of the pay range.
  2. Movement on Health Care Schedules. Employees who are hired on the Health Care pay tables (Appendices III, V, and VIII) above the minimum available step of the pay range will receive increment increases at the rate of one (1) step each twelve (12) months until they reach the top of the pay range. The date they receive that increase will be based on the employee’s progression start periodic increment date until they reach the top automatic step of the pay range.
    Employees who are hired on the Health Care pay tables (Appendices III, V, and VIII) at the minimum available step in the pay range will receive a one (1) step increase to base salary following completion of six (6) months of continuous service and the date they receive that increase will be based on the employee’s progression start periodic increment date. Thereafter, employees will receive a one (1) step increase annually, based on their progression start periodic increment date, until they reach the top automatic step of the pay range.
  3. When a periodic increment date progression increase coincides with a promotional date, the appointment to a new salary range, and/or a market adjustment, the progression increase periodic increment date will be applied first.
  4. The University, at its discretion, may approve additional increment increases at any time.  Such additional increment increases will not change an employee’s progression start periodic increment date.

45.3. Recruitment/Retention Compensation. The Employer may increase the salary of classifications that are experiencing recruitment/retention problems. Within thirty (30) days of the effective date of this Agreement, the parties will begin discussions on recruitment and retention issues within the Skill Trades bargaining unit.

45.4. Transfers/Lateral Movement. When an employee moves from one position to another position in the same or a different classification at the same salary range, the employee will retain their previous salary range and step.

45.5. Promotions/Reallocation/Reversion. Upon promotion or reallocation from a position under this contract to another position under this contract with a higher salary range, the affected employee shall be placed on the salary step of the new range which reflects a minimum of a three (3) step increase, except for positions on Health Care Professional/Technical pay tables, which shall receive a minimum increase of 6%.

The new progression start date shall be the first of the current month for effective dates falling between the first and fifteenth of the month and the first of the following month for effective dates falling between the sixteenth and the end of the month.

An employee who voluntarily reverts or is reverted by the Employer during the trial service period in their promoted position will have the previous salary range and step they were receiving prior to promotion reinstated.

45.6. Work Out of Class. When an employee is temporarily assigned by Management in writing, which may include e-mail, to perform the principal duties of a higher level position for a minimum period of one (1) working day, he/she shall be compensated at a salary which represents at least a five percent (5%) increase beyond the employee’s current step but not to exceed the maximum of the range for the higher classification. Said increase shall be effective as of the first day of the assignment.

45.7. Downward Allocation Compensation. An employee occupying a position that is reclassified to an existing class with a lower salary range shall be placed in the salary step in the new range which is closest to the current salary, provided such salary does not exceed the top automatic step of the new salary range.

45.8. Shift Differential Premium Pay. Employees assigned to evening or night shifts shall receive a shift differential of at least $1 per hour, except for those job titles listed in Appendix II, which shall receive the applicable rates. Employees in Skilled Trades job classifications assigned to evening or night shifts shall receive a shift differential of at least $2.00 per hour.

For the purposes of this Agreement, evening shift is defined as a majority of time worked daily or weekly between 5:00 p.m. and 12:00 a.m. Night shifts defined as a majority of time worked daily or weekly between 12:00 a.m. and 7:00 a.m.

Any classification which receives a higher shift differential on the effective date of this Agreement shall continue to do so. Shift differential shall be paid for the entire shift that qualifies. When an employee is regularly assigned to an evening or night shift that qualifies for shift differential, they shall continue to receive the shift differential during temporary assignment, not to exceed five (5) consecutive working days, to a shift that does not qualify.

When an employee is compensated for working overtime during hours for which shift differential premium pay is authorized, the overtime rate will be calculated including the shift differential premium pay for evening or night hours.

45.9. Stand-By Pay. Employees required to restrict their off-duty activities in order to be immediately available for duty when called, will be compensated for time spent in standby status. Rate of compensation for standby status will be compensated at a rate of two dollars ($2.00) per hour. Employees who, on the effective date of this Agreement, receive standby in excess of those rates shall continue to do so. In addition to the pay received while on standby, an employee called to work will be paid at their regular salary for all hours worked.

45.10. Call Back Pay. When an employee has left the grounds and is called to return to the work station outside of regularly scheduled hours, they shall receive two (2) hours bonus pay plus time actually worked. The bonus pay shall be compensated at the regular rate; time worked shall be compensated at time and one-half (1-1/2). Time worked immediately preceding the regular shift does not constitute call back, provided time worked does not exceed two (2) hours. When the employee is provided at least eight (8) hours notice the call back premium does not apply. An employee on standby status called to return to the work station does not qualify for call back pay.

45.11. Multilingual/Sign Language/Braille Premium Pay. Whenever a classified position has a bona fide requirement for regular use of competent skills in more than one language, and/or sign language and/or Braille, and the need for that skill is specified in the employee’s position description, the employee shall receive a premium pay of five percent (5%) above the level normally assigned for that position, except for those instances where the position is allocated to a class that specifies these skills.

If the employee’s position is allocated to a class that specifies these skills, the employee will receive a premium pay of tfive percent (5%) above the level normally assigned for that position only when the employee’s position description states that the position has a bona fide requirement for regular use of competent skills in three (3) or more languages in addition to English.

If this requirement is not included in the employee’s position description, refusal by the employee to interpret will not result in corrective action.

45.12. Assignment Pay. The Employer agrees to pay a premium rate of at least $1.75 per hour above an employee’s base salary for the time an employee works in any of the following assignments:

  1. While wearing a fall protection safety harness, when required by an approved Fall Protection Work Plan. While working with a fall protection monitor, when required by an approved Fall Protection Work Plan.
  2. While wearing a fitted, reusable respirator or supplied air respirator (PAPR, SCBA, etc.) when required by an approved Work Plan. Assignment Pay for respirator use does not apply to non-trades hospital staff.
  3. While working in a Permitted confined space, with appropriate permits.
  4. When wearing a fall protection safety harness as required for specific Aerial Personnel Lift equipment or suspended platforms in accordance with WISHA standards (currently 10′).
  5. Skilled Trades Bargaining Unit Only: While using required personal protective equipment (PPE), above and beyond the standard uniform, to protect against arc flash when required by an approved Work Plan.When an employee performs qualifying work less than 1 hour, they will be paid a minimum of one hour per day of assignment pay. Work exceeding one hour per day will be paid based on actual time worked.

45.13. Flexible Spending Account. The Employer agrees to allow insurance eligible employees, covered by this Agreement, to participate in a medical and dental expense reimbursement program to cover co-payments, deductibles and other medical and dental expenses, if employees have such costs, or expenses for services not covered by health or dental insurance on a pretax basis as permitted by law or regulation.

45.14. Preceptor. Surgical Technologists (18716) may serve as a preceptor after successfully completing a preceptor workshop or equivalent documented training and agreeing to and being appointed to be specifically responsible for planning, organizing, and evaluating the new skill development of one or more newly hired surgical technologists or perioperative registered nurses. This includes teaching, clinical supervision, role modeling, feedback, evaluation (verbal and written) and follow up of the new or transferring employee. Employees will receive a preceptor premium pay of one dollar and fifty cents ($ 1.50) per hour for all time spent engaged in preceptor role responsibilities with/on behalf of the orienting employees.

45.15. Late Payroll Checks. Regular payroll checks, either hard copy or electronic, should be available to employees on payday. If the University is responsible for delay in receipt of a regular payroll check, the University will work with the employee to attempt to have any incurred fees waived.

45.16. Weekend Pay. All hours worked on weekends by employees in applicable job titles shall include a weekend pay premium in accordance with Appendix II.

45.17. Field Training Officer. When a Public Safety Officer has been designated as a Field Training Officer for a new employee he/she will receive a five percent (5%) increase for all the hours they provide direct training/instruction.

45.18. Custodian Compensation. Custodians working for Environmental Services at UW Medical Center and Harborview will receive an Infection Control Premium pay of $1.00 per hour.

Custodian Lead Assignment.  Custodians assigned lead duties by the Employer will be paid $1.65 per hour for the duration of the assignment.  A lead is one who is assigned lead responsibilities as defined by management but does not have supervisory authority.  A lead assignment is delegated responsibility for training, assigning, organizing and scheduling work and reviewing completed work assignments.  Lead assignment pay may be for an indefinite period, solely determined by the Employer and it shall not provide the basis for an allocation or reallocation under Article 44.

Existing lead custodian positions may be converted to lead assignments when vacant, at management’s option. Management decisions to create, modify, or end any lead assignments under this section after July 1, 2013 are not grievable. Employees holding lead job classifications as of July 1, 2013 will not be affected by this section.

45.19. Career Enhancement/Growth Program. The University will continue its Career Enhancement/Growth program. The program will reward employees whose development of skills, increased productivity, or assumption of higher level duties results in service enhancements or efficiencies for the department in which the employee works.

CEGP steps on the respective pay tables (see Appendix V Pay Tables), will be attained solely through the Career Enhancement/Growth program and will not be based on length of service.

Employees in every classification covered by this Agreement will be eligible for the program. Employees are eligible to receive a Career Enhancement/Growth step any time after they have been at the top automatic step in their pay range for a minimum of one (1) year. Employees are eligible for the subsequent Career Enhancement/Growth step beginning one (1) year after receiving the previous step.

There will be no minimum or maximum number of employees who may receive Career Enhancement/Growth steps. There will be no minimum or maximum amount of money the University will spend on the Career Enhancement//Growth program. Decisions about Career Enhancement/ Growth steps shall be made within sixty (60) days of supervisory/ managerial/professorial recommendations.

Either employees or managers may initiate the CEGP application process. All CEGP applications shall be forwarded to the Compensation Office, regardless of approval or denial. If the application has been denied, the reason for the denial must be documented.

The Compensation Office tracks CEGP applications, grants, and denials including at a minimum the job class, department, employee id, the decision to grant or deny, and the documented reason for any denial.  If denied, the employee may appeal to the decision-maker’s supervisor.

The CEGP application form allows for the inclusion of up to three letters of recommendation, and record years of experience in the position or field, as well as years of service with the University in the Statement of Qualifications section.  The union will have access to this information on request.

The Career Enhancement/Growth program will not be a substitute for reclassifications. Reclassifications will take priority over receiving Career Enhancement/Growth steps such that if an employee qualifies to receive a Career Enhancement/Growth step but could otherwise be reclassified, the employee will be reclassified and will not simultaneously receive the Career Enhancement/Growth step. Career Enhancement/Growth steps shall be considered in calculating salary adjustment associated with promotion and upward reclassification, but in no instance shall a salary in a new position be at a step higher than the top automatic step in the new pay range, except for lateral transfers where there is no mutual agreement not to exceed the top automatic progression step in the new pay range.

The University agrees to regularly issue University-wide reminders promoting the value of this program.

The parties will utilize the JLM committee to review the CEGP program periodically with the goal to improve standards and accessibility.

The Career Enhancement/Growth program in its entirety is not subject to the grievance procedure (Article 6).

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Article 46 – Health Care Benefits Amounts

  1. For the 2019-2021 biennium, the Employer will contribute an amount equal to eighty-five percent (85%) of the total weighted average of the projected medical premium for each bargaining unit employee eligible for insurance each month, as determined by the Public Employees Benefits Board (PEBB). The projected medical premium is the weighted average across all plans, across all tiers.
  2. The point-of-service costs of the Classic Uniform Medical Plan (deductible, out-of-pocket maximums and co-insurance/co-payment) may not be changed for the purpose of shifting health care costs to plan participants, but may be changed from the 2014 plan under two (2) circumstances:
    1. In ways to support value-based benefits designs; and
    2. To comply with or manage the impacts of federal mandates.

    Value-based benefits designs will:

    1. Be designed to achieve higher quality, lower aggregate health care services cost (as opposed to plan costs);
    2. Use clinical evidence; and
    3. Be the decision of the PEB Board.
  3. Article 46.1 (B) will expire June 30, 2021.

46.2.

  1. The Employer will pay the entire premium costs for each bargaining unit employee for basic life, basic long-term disability and dental insurance coverage.
  2. If the PEB Board authorizes stand-alone vision insurance coverage, then the Employer will pay the entire premium costs for each bargaining unit employee.

46.3. Wellness.

  1. To support the statewide goal for a healthy and productive workforce, employees are encouraged to participate in a Well-Being Assessment survey. Employees will be granted work time and may use a state computer to complete the survey.
  2. The Coalition of Unions agrees to partner with the Employer to educate their members on the wellness program and encourage participation. Eligible, enrolled subscribers who register for the Smart Health Program and complete the Well-Being Assessment will be eligible to receive a twenty-five dollar ($25) gift certificate each calendar years. In addition, eligible, enrolled subscribers shall have the option to earn an annual one hundred twenty-five dollars ($125.00) or more wellness incentive in the form of reduction in deductible or deposit into the Health Savings Account upon successful completion of required Smart Health Program activities. During the term of this Agreement, the Steering Committee created by Executive Order 13-06 shall make recommendations to the PEBB regarding changes to the wellness incentive or the elements of the Smart Health Program.

46.4. The PEB Program shall provide information on the Employer sponsored Insurance Premium Payment Program on its website and in an open enrollment publication annually.

46.5. Medical Flexible Spending Arrangement

  1. During January 2020 and again in January 2021, the Employer will make available two hundred fifty dollars ($250) in a medical flexible spending arrangement (FSA) account for each bargaining unit member represented by a Union in the Coalition described in RCW 41.80.020(3), who meets the criteria in Subsection 28.7(B) below.
  2. In accordance with IRS regulations and guidance, the Employer FSA funds will be made available for a Coalition bargaining unit employee who:
    1. Is occupying a position that has an annual full-time equivalent base salary of fifty thousand four dollars ($50,004) or less on November 1 of the year prior to the year the Employer FSA funds are being made available; and
    2. Meets PEBB program eligibility requirements to receive the employer contribution for PEBB medical benefits on January 1 of the plan year in which the Employer FSA funds are made available, is not enrolled in a high-deductible health plan, and does not waive enrollment in a PEBB medical plan except to be covered as a dependent on another PEBB non-high deductible health plan.
    3. Hourly employees’ annual base salary shall be the base hourly rate multiplied by two thousand eighty-eight (2088).
    4. Base salary excludes overtime, shift differential and all other premiums or payments.
  3. A medical FSA will be established for all employees eligible under this Section who do not otherwise have one. An employee who is eligible for Employer FSA funds may decline this benefit but cannot receive case in lieu of this benefit.
  4. The provisions of the State’s salary reduction plan will apply. In the event that a federal tax that takes into account contributions to a FSA is imposed on PEBB health plans, this provision will automatically terminate. The parties agree to meet and negotiate over the termination of this benefit.

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Article 47 – Contracting

47.1. The University will not contract out work which results in the layoff of bargaining unit employees. With the exception of emergencies or Skilled Trades contracting outlined in 47.2, the University will provide the Union thirty (30) days’ notice of any contracting allowed under this article.

47.2. Skilled Trades Contracting. When contracting out work is deemed necessary by the Employer, a contracting out form will be provided to the union as soon as possible. The specifications of the form are outlined in Appendix VI and any changes to the form are subject to the parties’ collective bargaining obligations. In contracting out work deemed necessary that does not result in layoff under this section, the Employer will not contract out such work for the purpose of avoiding overtime, not filling vacancies, or eroding the bargaining unit.

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Article 48 – Staffing Concerns

48.1. Individual Staffing Concerns. Employees are strongly encouraged to bring concerns about workload issues to the attention of their supervisor or designee. Upon request, the supervisor or designee will provide direction and guidance that may include the setting of priorities and the adjustment of workload.

48.2. Departmental Staffing Concerns. Workload, work area and staffing considerations will be appropriate subjects for Joint Union/Management meetings.

48.3. The Employer will ensure that the reporting authority for each employee is clearly defined.

48.4. Assignment of Additional Duties. An employee who is assigned, on a long term basis, the duties of a position vacated by attrition, layoff, or other reasons, in addition to their job duties, shall have the right to meet with their supervisor to discuss the situation. If the initial meeting between the supervisor and the employee does not result in a satisfactory conclusion, the employee may request a subsequent meeting which a representative of the Union may attend.

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Article 49 – Privacy

49.1. Personnel, medical records, and other employment related files containing personal employee information, will be kept confidential in accordance with state and federal law and University policy.

49.2. The Employer will make a reasonable attempt to notify affected current employees when a public disclosure request, in which they are named, is received for information from their personnel file. The Employer will copy the Union on the notification to the employee. This notification does not apply to any public disclosure request from the employee, a request from the Union, one that includes a release signed by the employee, or a request for information otherwise available to the public.

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Article 50 – No Strike/Lockout

50.1. The Employer and the Union acknowledge that this Agreement provides, through the grievance procedure and through other administrative remedies, for an orderly settlement of grievances or disputes which may arise between the parties. Accordingly, the parties agree that the public interest requires the uninterrupted performance of all University services and to this end pledge to prevent or eliminate any conduct contrary to that objective. Therefore, during the life of the Agreement the Employer shall not lockout any of the employees as a result of a labor dispute or grievance or disputes on personnel matters nor shall the Union condone or authorize a work stoppage, work slowdown, or any other curtailment of work in the bargaining units.

50.2. Should the employees engage in any unauthorized concerted action, the Joint Union/Management Committee shall immediately convene and shall continue to meet until the dispute is settled, and the employees involved shall immediately return to work and continue working. Any employee who refuses to perform their work may be subject to disciplinary action.

50.3. There will be no strike or lockout regarding any matters pertaining to the contents of this Agreement.

50.4. Any action of the Employer in closing the University during a general strike, riot, or civil disturbance for the protection of the institution, its property, or its employees shall not be deemed a lockout.

50.5. Any action of an employee in refusing to cross, for their own personal safety, a picket line at the Employer’s premises in case of an officially declared strike by some other employee organization or union representing employees working for the Employer shall not constitute a violation of this clause of the Agreement, provided, however, that such a decision shall be made freely by the employee without coercion by either the Employer or the Union and provided further that nothing herein shall preclude the Employer from continuing to operate the University with or without temporary replacement personnel.

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Article 51 – Board of Regents

The Union may submit proposed agenda items to the President’s Office for consideration for submission to the University of Washington Board of Regents. Such agenda items are to be submitted in accordance with procedures of the Board.

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Article 52 – Trades Apprenticeship Program

If the Employer establishes a Trades Apprenticeship Program, it will be formed through the University of Washington Trades Apprenticeship Committee, which will be composed of up to six (6) Union representatives and up to six (6) Employer representatives.  The Committee will design the Trades Apprenticeship Program and will establish a Trades Apprenticeship program only if the program design is agreed to by both parties.  The Committee will conform to the standards of the Apprenticeship Rules, Chapter 296-05 WAC (Washington Administrative Code).

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Article 53 – Washington Family Medical Leave Program

53.1 Washington Family Medical Leave Program effective January 1, 2020. The parties recognize that the Washington State Family and Medical Leave Program (RCW 50A.04) is in effect beginning January 1, 2020 and eligibility for and approval of leave for purposes as described under that Program shall be in accordance with RCW 50A.04. In the event that the legislature amends all or part of RCW 50A.04, those amendments are considered by the parties to be incorporated herein.  In the event that the legislature repeals all or part of RCW 50A.04, those provisions that are repealed are considered by the parties to be expired and no longer in effect upon the effective date of their repeal.

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Article 54 – Subordination of Agreement and Saving Clause

Should any part of this Agreement or any provision contained herein be determined by a body of competent jurisdiction to be unlawful or invalid the remainder of the Agreement shall remain in full force and effect. Upon request from either party, the Union and Employer negotiating committee shall commence negotiations within thirty (30) days for the purpose of coming to agreement on a substitute provision for that which was declared unlawful or invalid.

Nothing in this Agreement shall be construed to limit or reduce the rights and privileges of the parties except where specifically modified herein.

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Article 55 – Contract Publication

55.1. Contract Distribution. Prior to posting on the Labor Relations website, the University will submit to the Union the electronic version of the collective bargaining agreement between the University of Washington and the WFSE.

55.2. The Employer will provide all current and new employees with a link to the new Agreement.

55.3. Each department or unit will maintain a paper copy of the contract accessible to all employees.

55.4. Each Human Resources Operations Office will maintain a paper copy of the agreement accessible to union members during normal business hours.

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Article 56 – Union Membership Dues Deduction, and Status Reports

56.1. Notification. The Employer shall notify each employee hired into a bargaining unit position that the position is included in a bargaining unit represented by a union through job posting, new employee orientation, or appointment letter.

56.2. Dues Deduction. Upon written authorization to the Union by an individual employee to become a member of the Union and pay membership dues, the Employer shall provide for the semi-monthly payroll deductions of union dues which are uniformly applied to all members in those bargaining units in which the Union is the exclusive bargaining agent. The Employer will honor the terms and conditions of each employee’s signed membership card upon authorization by the Union.

  1. The Union shall transmit to the Employer by the cut-off date for each payroll period, the name and Employee ID number of employees who have, since the previous payroll cut-off date, provided authorization for deduction of dues, PEOPLE, or have changed their authorization for deduction.

56.3. Indemnification. The Union and each employee in a designated bargaining unit hereby undertakes to indemnify and hold the University, and its employees harmless from all claims, demands, suits or other forms of liability that may arise against the University for or on account of any deductions made from the wages of such employees or for any action taken under this Article.

56.4. Remittance of Dues. The Employer shall electronically transmit to the Union on the first bank working day after each payday all dues deducted for that pay period in those bargaining units for which the Union is the exclusive bargaining representative.

56.5. Revocation. An employee may revoke their authorization for payroll deduction of payments to the Union by written notice to the Employer and the Union in accordance with the terms and conditions of their signed membership card. Every effort will be made to end the deduction effective on the first payroll, and not later than the second payroll, after receipt by the Employer of confirmation from the Union that the terms of the employee’s signed membership card regarding dues deduction revocation have been met.

56.6. Voluntary PEOPLE Deduction. During the term of this Agreement, the Employer shall deduct the sum specified from the pay of each member of the Union who voluntarily executes a political action contribution wage assignment authorization for PEOPLE (Public Employees Organized to Promote Legislative). When filed with the Employer, the authorization form will be honored in accordance with its terms. The amount deducted and an electronic roster of all employees using payroll deduction for voluntary political action contributions will be promptly transmitted to the Union by a separate check payable to its order. Upon issuance and transmission of a check to the Union, the Employer’s responsibility shall cease with respect to such deductions. The Union and each employee authorizing the assignment of wages for the payment of voluntary political action contributions hereby undertakes to indemnify and hold the Employer harmless from all claims, demands, suits or other forms of liability that may arise against the Employer for or on account of any deduction made from the wages of such employee.

56.7. Listing of Employees.

  1. Authorized Use – All Reports
    The information contained in the requested reports would be provided to each Union for the sole and exclusive purpose of enabling the Union to fulfill their representational responsibilities as the collective bargaining representative for the UW employees about whom the information is requested. No personally identifiable data will be published or shared by any Union, except among those within each Union with a need-to-know for the purpose of enabling the Union to fulfill its representational responsibilities as the collective bargaining representative for the University employees about whom the data or information is requested.In the event that a Union merges the data contained in these reports with other data in its possession, only aggregate results (and no personally identifiable data) will be published or shared in any way, except among those within the Union with a need-to-know for the purpose of enabling the Union to fulfill its representational responsibilities as the collective bargaining representative for the UW employees about whom the data or information is requested.

Information provided pursuant to this Section will be maintained by the Union in confidence according to the law.  The Union will indemnify the Employer for any violations of employee privacy committed by the Union pursuant to this Section.

Each pay period UW shall provide the following four reports electronically in EXCEL format

  1. Total Compensation and deductions 
    Name
    Home Address
    Home phone
    Cell phone
    Work phone
    Work location (building)
    Work location (address)
    Work station or office (suite and/or number)
    Employee ID number
    Personal Email
    UW email
    UW mailbox
    Employment status
    Employment status effective date
    Job classification
    Department
    Pay grade
    Pay step
    Pay rate salary
    Hourly rate
    Supervisor
    Supervisor email
    Race
    Gender
    DOB
    Date of hire
    Job title
    Job class code
    Shift
    Deduction amount dues
    Deduction amount other
    Deduction amount PEOPLE
    Total wages for the pay period
    Total base pay for pay period
    Total overtime pay for pay period
    Total overtime hours per pay period
    Total hours worked in the pay period
    Days in the pay period
    Total hours for each class/type of differential and or/ premium pay for the pay period
    Total wages for each class/type of differential and or/ premium pay for the pay period
    Total wages year to date.
    Pension plan enrollment (which plan)
    Position number
    Medical plan enrollment (which plan)
    Bargaining Unit
    Total FTE
    Anniversary date (step date)
    Employment status (regular fulltime, regular part time, hourly, fixed duration part time, fixed duration full time)
  2. All appointment list
    All information above with wages and codes organized by appointment including:

    1. ld by each worker.
    2. Appointment budget number(s)
    3. Beginning date
    4. End date
    5. Department and /or hiring unit
    6. College/Org name
    7. Job Classification
    8. Job Classification Code
    9. Full time salary or hourly rate
    10. Appointment/FTE Percentage
    11. Appointment status
    12. Appointment term
    13. Distribution line information.
    14. Position number
    15. Earnings in last pay cycle
    16. Hours worked in last pay cycle
    17. FTE in last pay cycle
  3. Change Report
    Name
    Job classification
    Job classification code
    Department
    Employee id
    Original hire date
    Status change date
    Termination/separation date if any
    Reason for status change, nature of status change
    Reason for termination/separation
    LOA effective date
    Nature of LOA
    New hire date
    New Hire
  4. Vacancy Report
    Position Number
    Job Classification
    Date of vacancy
    Elimination date of vacancy
    Reason for elimination (filled, deleted, transferred to a different classification/status)

56.8. Privacy Rights of Union Members. In recognition of the privacy interests of all persons covered under this Agreement, the Employer will not disclose any personally identifiable wage or deduction information, or membership status, concerning persons covered by this Agreement to any members of the public or to nongovernmental organizations except to the extent required by law, including the Public Disclosure Act and the Freedom of Information Act.

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Article 57 – Management Rights and Responsibilities

The Employer through its designated management personnel or agents has the right and responsibility, except as expressly modified by this Agreement, to control, change, and supervise all operations and to direct and assign work to all working forces. Such rights and responsibilities shall include by way of illustration but shall not be limited to: the selection and hiring, training, discipline and discharge, classification, reclassification, layoff, promotion and demotion or transfer of employees; the establishment of work schedules; the allocation of all financial and other resources; the control and regulation of the use of all equipment and other property of the Employer. The Employer shall determine the methods, technological means and qualifications of personnel by and for which operations are to be carried out. The Employer shall take whatever action as may be necessary to carry out its rights in any emergency situation.

Application of this Article shall not preclude the use of the grievance procedure as established in this Agreement.

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Article 58 – Term of Agreement

This Agreement will be effective July 1, 2019, and will continue in full force and effect through June 30, 2021; provided that if this Agreement expires while negotiations between the parties are underway for a successor Agreement, the terms and conditions of this Agreement will remain in effect for a period not to exceed one (1) year from the expiration date.

Either party may request negotiation of a successor Agreement by notifying the other party in writing no sooner than January 1, 2020, and no later than January 31, 2020, to negotiate a new Agreement.  Should such notice be served, bargaining shall commence at a time agreed upon by the parties.

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Article 59 – Drug Testing

59.1. Except as required by federal or state laws or as provided in this Agreement, the Employer will not perform or cause to be performed a drug test of any employee covered by this Agreement. The Union and the Employer recognize that the Employer currently performs drug and alcohol testing for Commercial Driver’s License (CDL) holders as required by federal law in accordance with the Employer’s Administrative Policy Statement 13.7, and that the Employer will continue to do so unless changes to federal law either eliminate or modify the requirement for drug and alcohol testing for CDL holders.

59.2. Should federal or state law either change or impose new requirements for drug and/or alcohol testing of bargaining unit employees, the Employer agrees that it will negotiate impact with the Union.

59.3. In the event that the University determines that additional drug testing is necessary, the Employer agrees that it will discuss any proposal with the Union and negotiate impact.

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Article 60 – Represented Regular Temporary Employees

Only the following language in this article applies to the Represented Regular Temporary Employees and shall constitute the whole agreement between the union and the University regarding these employees.

60.1. Definition. The term Represented Regular Temporary Employee shall mean an hourly paid employee doing WFSE bargaining unit work for more than 350 hours but less than 1,050 hours in any twelve (12) consecutive month period from an individual’s original employment date or from July 1, 2005, whichever is later, exclusive of overtime worked.

60.2. Inclement Weather. When the University is in operation an employee may request time off without pay to deal with unanticipated problems related to inclement weather conditions. However, employees designated by the Employer as “essential” must report to work.

60.3. Suspended Operations. If the University determines it is advisable due to emergency conditions to suspend the operation of all or any portion of the institution, employees designated by the Employer as “essential” must report to work.

TRANSPORTATION

60.4. The Employer and Union agree that the Employer shall continue to encourage but not require employees covered by this Appendix to use alternate means of transportation to commute to and from work in order to reduce traffic congestion, improve air quality and reduce the Employer’s leased parking costs.

60.5. The Employer and Union agree transportation management including fee setting and permitting for parking are the discretion of the University. The Union may raise concerns at Joint Union/Management Committee meetings

60.6. Training. Employees shall be appropriately trained and or certified prior to being assigned to perform work requiring such training or certification, e.g., work with asbestos, lead, blood borne pathogens, and all other appropriate training required for safety and efficiency in the unit.

HOURS OF WORK AND OVERTIME

60.7. Hours of work for employees shall be established by the employing official. Work hours assigned in excess of forty (40) hours in a seven (7) day work week constitutes overtime. Overtime hours will be compensated at a rate of one-and-one-half (1-1/2) times the employee’s regular rate.

60.8. Assignment of hours or continuation of employment is at the discretion of the Employer and is not grievable.

60.9. Holiday Premium. If an employee works one of the following holidays, she/he will receive time and one half for all hours worked on that holiday:  New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving, Native American Heritage Day, and Christmas.

COMPENSATION

60.10. Compensation: All regular temporary employees under this Appendix shall be paid an hourly rate that falls within the salary range for the job that best fits the bargaining unit work.

60.11. SICK LEAVE:

  1. Employees will accrue one (1) hour of sick leave for every forty (40) hours worked (0.025 per hour).
  2. Sick leave accrues at the end of the month and is available for use the following month.
  3. Accrued sick leave may be used
    1. in accordance with Article 18.1(b), 18.1(e), and 18.1 (f);
    2. for the suspension of operations when the employee’s workplace has been closed by a public health official for any health related reason; and
    3. when the employee’s child’s school or day care has been closed by a public health official for any health related reason.
  4. Carryover and Separation: Employees may only carryover a maximum of forty (40) hours of accrued sick leave each calendar year.  Accrued sick leave is not paid at separation.

60.12. OTHER PROVISIONS:  The Following Articles in this Agreement apply to Represented Regular Temporary employees:

  • Preamble and Purpose
  • Article 1 – Union Recognition
  • Article 2 – Non-discrimination
  • Article 4 – Workplace Behavior
  • Article 5 – Affirmative Action
  • Article 6 – Grievance Procedure (non-corrective action only)
  • Article 7 – Employee Rights
  • Article 8 – Employee Facilities
  • Article 20.11 – Formal Collective Bargaining Leave
  • Article 22 – Child/Dependent Care
  • Article 24 – Unpaid Leave for a Reason of Faith or Conscience
  • Article 27 – Leave Related to Domestic Violence, Sexual Assault or Stalking
  • Article 30 – Work Related to Injury Leave (except 30.2)
  • Article 31 – Health and Safety
  • Article 40 – Mandatory Subjects
  • Article 42 – Union Activities, Rights, and Stewards (except Article 42.6 Temporary Employment with the Union)
  • Article 43 – Joint Union/Management Committees (except section 43.3)
  • Article 46 – Health Care Benefits (if qualified for PEBB)
  • Article 49 – Privacy
  • Article 50 – No Strike/Lockout
  • Article 54 – Subordination of Agreement and Saving Clause
  • Article 56 – Union Membership, Fair Share, and Dues Deduction
  • Article 57 – Management Rights and Responsibilities
  • Article 58 – Term of Agreement
  • Appendix I – Job Classifications
  • Appendix III – Overtime Exempt Job Classifications
  • Appendix IV – Layoff Seniority Units
  • Appendix V – Pay Tables

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Appendix I – Job Classifications

Campuswide Bargaining Unit
Job Code Hourly Job Code Job Classification Pay Table Salary Range
18536 20803 CARPET CLEANER BI 33
18505 COOK BI 33
18506 COOK LEAD BI 35
18532 CUSTODIAN BI 31
18533 CUSTODIAN LEAD BI 35
18570 DIETARY UNIT AIDE BK 01
18569 DIETETIC TECHNICIAN B0 19
18555 DRIVER-WAREHOUSE WORKER BI 35
18519 ELECTRONICS TECHNICIAN 2 (Bioengineering Only) BI 44
18521 ENGINEERING TECHNICIAN 1 (Bioengineering Only) BI 46
18510 FOOD SERVICE WORKER 1 BI 28
18511 FOOD SERVICE WORKER 2 BI 30
18511 21240 FOOD SERVICE WORKER 3 BI 35
18537 GARDENER 1 BI 33
18538 GARDENER 2 BI 37
18539 GARDENER LEAD BI 41
18540 GREENHOUSE ATTENDANT BI 34
18576 HOSPITAL ASSISTANT B0 08
18577 HOSPITAL ASSISTANT LEAD B0 15
18571 HOSPITAL CENTRAL SERVICES TECHNICIAN TRAINEE B0 05
18572 HOSPITAL CENTRAL SERVICES TECHNICIAN 1 B0 10
18574 HOSPITAL CENTRAL SERVICES TECHNICIAN 2 B0 19
18573 HOSPITAL CENTRAL SERVICES TECHNICIAN LEAD B0 26
18525 INDUSTRIAL HYGIENIST 1 BI 52
18526 INDUSTRIAL HYGIENIST 2 BI 56
18515 LAUNDRY OPERATOR 1 BI 26
18516 LAUNDRY OPERATOR 2 BI 29
18575 LICENSED PRACTICAL NURSE B0 43
18563 MAIL CARRIER BI 27
18564 MAIL CARRIER-DRIVER A BI 31
18565 MAIL CARRIER-DRIVER B BI 33
18567 MAIL RATER BI 33
18566 MAIL SERVICES LEAD BI 35
18543 MAINTENANCE CUSTODIAN 1 BI 33
18531 MASTER RESEARCH VESSEL BI 48
18549 MOTOR EQUIPMENT SERVICE ATTENDANT BI 34
18541 NURSERY WORKER BI 41
18580 PATIENT CARE TECHNICIAN B0 13
18542 PLANT COMMUNICATIONS COORDINATOR BI 43
18503 PROGRAM ASSISTANT (Bioengineering Only) BI 37
18527 RESEARCH AIDE 1 (Bioengineering Only) BI 31
18528 RESEARCH AIDE 2 (Bioengineering Only) BI 37
18529 RESEARCH TECHNOLOGIST 1 (Bioengineering Only) BI 35
18530 RESEARCH TECHNOLOGIST 2 (Bioengineering Only) BI 40
18517 SEAMSTRE BI 25
18550 SPRINKLER MAINTENANCE WORKER BI 34
18561 STOCKROOM ATTENDANT 1 BI 30
18562 STOCKROOM ATTENDANT 2 BI 32
18590 STOCKROOM ATTENDANT LEAD BI 35
18587 SUPPLY CHAIN TECHNICIAN 1 BI 35
18588 SUPPLY CHAIN TECHNICIAN 2 BI 37
18589 SUPPLY CHAIN TECHNICIAN LEAD BI 40
18551 TRANSPORTATION HELPER BI 30
18553 TRUCK DRIVER 1 BI 35
18554 TRUCK DRIVER 2 BI 39
18552 TRUCK DRIVER LEAD BI 42
18584 UNIT SUPPLY TECHNICIAN 1 BI 33
18585 UNIT SUPPLY TECHNICIAN 2 BI 35
18586 UNIT SUPPLY TECHNICIAN LEAD BI 38
18547 UTILITY WORKER 1 BI 29
18548 UTILITY WORKER 2 BI 33
18546 UTILITY WORKER LEAD BI 36
18558 WAREHOUSE WORKER 1 BI 32
18560 WAREHOUSE WORKER 2 BI 34
18559 WAREHOUSE WORKER LEAD BI 35
18513 WASHROOM EQUIPMENT OPERATOR 1 BI 27
18514 WASHROOM EQUIPMENT OPERATOR 2 BI 31
18556 WASTE COLLECTOR BI 40
18534 WINDOW WASHER BI 32
18535 WINDOW WASHER LEAD BI 35

Custodial Supervisors Bargaining Unit
Job Code Hourly Job Code Job Classification Pay Table Salary Range
18776 CUSTODIAN SUPERVISOR 1 BI 41
18777 CUSTODIAN SUPERVISOR 2 BI 45

Harborview Medical Center Bargaining Unit
Job Code Hourly Job Code Job Classification Pay Table Salary Range
18696 ALCOHOLISM THERAPIST 1 B0 64
18711 ANESTHESIOLOGY TECHNICIAN 1 BABB 12
18712 CARDIAC MONITOR TECHNICIAN BV 20
18635 CASHIER 1 BI 28
18718 CLINICAL LABORATORY TECHNICIAN 1-HMC BV 30
18719 CLINICAL LABORATORY TECHNICIAN 2-HMC BV 36
18720 CLINICAL LABORATORY TECHNICIAN LEAD-HMC BV 46
18641 COOK BI 33
18642 COOK LEAD BI 35
18658 CUSTODIAN BI 31
18659 CUSTODIAN LEAD BI 35
18680 DIETARY UNIT AIDE B0 00
18678 DIETARY UNIT CLERK B0 02
18713 ELECTROCARDIOGRAPH TECHNICIAN 1 B0 33
18714 ELECTROCARDIOGRAPH TECHNICIAN 2 B0 42
18715 ELECTROCARDIOGRAPH TECHNICIAN LEAD BV 51
18649 ELECTRONICS TECHNICIAN 1 BI 38
18650 ELECTRONICS TECHNICIAN 2 BI 44
18633 FISCAL TECHNICIAN 1 BI 30
18634 FISCAL TECHNICIAN 2 BI 33
18644 FOOD SERVICE WORKER 1 BI 28
18645 FOOD SERVICE WORKER 2 BI 30
18662 GARDENER 1 BI 33
18663 GARDENER 2 BI 37
18708 HOSPITAL ASSISTANT B0 03
18709 HOSPITAL ASSISTANT LEAD B0 10
18682 HOSPITAL CENTRAL SERVICES TECHNICIAN TRAINEE B0 05
18683 HOSPITAL CENTRAL SERVICES TECHNICIAN 1 B0 10
18685 HOSPITAL CENTRAL SERVICES TECHNICIAN 2 B0 19
18684 HOSPITAL CENTRAL SERVICES TECHNICIAN LEAD B0 26
18717 HOSPITAL DENTISTRY ASSISTANT SPECIALIST B0 50
18652 INDUSTRIAL HYGIENIST 1 BI 52
18653 INDUSTRIAL HYGIENIST 2 BI 56
18654 LABORATORY HELPER BI 25
18655 LABORATORY HELPER LEAD BI 27
18656 LABORATORY TECHNICIAN 1 BI 28
18657 LABORATORY TECHNICIAN 2 BI 32
18647 LAUNDRY OPERATOR 1 BI 26
18648 LAUNDRY OPERATOR 2 BI 29
18707 LICENSED PRACTICAL NURSE BI 43
18676 MAIL RATER BI 33
18665 MAINTENANCE CUSTODIAN 1 BI 33
18710 MEDICAL ASSISTANT BI 43
18681 MEDICAL TRANSCRIPTIONIST 1 B0 14
18700 MENTAL HEALTH PRACTITIONER B0 72
18705 MENTAL HEALTH SPECIALIST 1 BI 36
18706 MENTAL HEALTH SPECIALIST 2 BI 40
18637 OFFSET DUPLICATOR OPERATOR BI 26
18638 OFFSET DUPLICATOR OPERATOR LEAD BI 29
18672 ORDER SERVICE COORDINATOR BI 32
18703 ORTHOPAEDIC TECHNICIAN 1 B0 40
18704 ORTHOPAEDIC TECHNICIAN 2 B0 47
18690 PATIENT SERVICES COORDINATOR BI 37
18691 PATIENT SERVICES LEAD BI 37
18689 PATIENT SERVICES REPRESENTATIVE BI 34
18721 PATIENT SERVICES SPECIALIST 1-TRAINEE BI 34
18722 PATIENT SERVICES SPECIALIST 2 BI 37
18723 PATIENT SERVICES SPECIALIST 3 BI 39
18725 PATIENT SERVICES SPECIALIST EDU-QA BI 44
18724 PATIENT SERVICES SPECIALIST LEAD BI 44
18692 PATIENT SERVICES SPECIALIST-CALL CENTER BI 42
18698 REHABILITATION COUNSELOR 1 BI 54
18699 REHABILITATION COUNSELOR 2 BI 58
18625 RESEARCH ANALYST 1 BI 37
18702 RESPIRATORY CARE ASSISTANT BABB 30
18693 SOCIAL WORK ASSISTANT 1 BABB 50
18686 SPECIMEN PROCESSING TECHNICIAN B0 14
18687 SPECIMEN PROCESSING TECHNICIAN LEAD B0 26
18673 STOCKROOM ATTENDANT 1 BI 30
18674 STOCKROOM ATTENDANT 2 BI 32
18675 STOCKROOM ATTENDANT LEAD BI 35
18617 SUPPLY CHAIN TECHNICIAN 1 BI 35
18618 SUPPLY CHAIN TECHNICIAN 2 BI 37
18619 SUPPLY CHAIN TECHNICIAN LEAD BI 40
18716 SURGICAL TECHNOLOGIST BABB 49
18631 TELEPHONE COMMUNICATIONS OPERATOR BI 26
18632 TELEPHONE COMMUNICATIONS OPERATOR-HOSPITAL B0 00
18670 TRUCK DRIVER 1 BI 35
18671 TRUCK DRIVER 2 BI 40
18667 TRUCK DRIVER LEAD BI 43
18621 UNIT SUPPLY TECHNICIAN 1 BI 33
18622 UNIT SUPPLY TECHNICIAN 2 BI 35
18623 UNIT SUPPLY TECHNICIAN LEAD BI 38
18668 UTILITY WORKER 1 BI 29
18669 UTILITY WORKER 2 BI 33
18660 WINDOW WASHER BI 32
18661 WINDOW WASHER LEAD BI 35

Harborview Medical Center Security Officers Bargaining Unit
Job Code Hourly Job Code Job Classification Pay Table Salary Range
18770 CAMPUS SECURITY OFFICER BI 41

Library Bargaining Unit
Job Code Hourly Job Code Job Classification Pay Table Salary Range
18750 FISCAL TECHNICIAN BI 30
18751 FISCAL TECHNICIAN 2 BI 33
18761 LIBRARY & ARCHIVE PARAPROFESSIONAL 1-BOTANICAL GARDENS BI 34
18762 LIBRARY & ARCHIVE PARAPROFESSIONAL 2-BOTANICAL GAREDNS BI 40
18763 LIBRARY & ARCHIVE PARAPROFESSIONAL 3-BOTANICAL GARDENS BI 44
18752 LIBRARY SPECIALIST 1 BI 42
18753 LIBRARY SPECIALIST II BI 46
18754 LIBRARY TECHNICIAN I BI 30
18755 LIBRARY TECHNICIAN II BI 34
18756 LIBRARY TECHNICIAN III BI 36
18757 LIBRARY TECHNICIAN LEAD BI 38
18746 PROGRAM ASSISTANT BI 37
18747 PROGRAM COORDINATOR BI 42

Skilled Trades Bargaining Unit
Job Code Hourly Job Code Job Classification Pay Table Salary Range
18825 CARPENTER BL 53
18824 CARPENTER APPRENTICE BM 01
18826 CARPENTER LEAD BL 56
18817 CONSTRUCTION AND MAINTENANCE MECHANIC BL 54
18827 CONTROL TECHNICIAN TRAINEE BM 05
18828 CONTROL TECHNICIAN BL 61
18829 CONTROL TECHNICIAN LEAD BL 64
18833 ELECTRICIAN APPRENTICE BM 05
18832 ELECTRICIAN TRADE TRAINEE BM 05
18834 ELECTRICIAN BL 61
18835 ELECTRICIAN LEAD BL 64
18830 ELECTRICIAN-HIGH VOLTAGE BL 63
18831 ELECTRICIAN LEAD-HIGH VOLTAGE BL 68
18836 ELEVATOR MECHANIC BL 72
18837 ELEVATOR MECHANIC LEAD BL 75
18810 FACILITIES OPERATIONS MAINTENANCE SPECIALIST BL 64
18838 FLOORLAYER BL 51
18853 FURNITURE REPAIR WORKER BL 51
18840 GLAZIER BL 51
18841 GLAZIER LEAD BL 54
18821 HEAVY EQUIPMENT OPERATOR BL 57
18822 HEAVY EQUIPMENT OPERATOR LEAD BL 60
18819 HOSPITAL SHIFT ENGINEER BL 49
18842 INSULATION WORKER BL 60
18843 INSULATION WORKER LEAD BL 63
18823 LIGHTING & FILTER MAINTENANCE TECHNICIAN BL 39
18820 LIGHTING MAINTENANCE TECHNICIAN BL 38
18844 LOCKSMITH BL 51
18845 LOCKSMITH LEAD BL 54
18812 MACHINERY MASTER MECHANIC BL 57
18811 MACHINERY MECHANIC BL 56
18813 MACHINERY MECHANIC LEAD BL 59
18846 MACHINIST BL 45
18814 MAINTENANCE MECHANIC 1 BL 39
18815 MAINTENANCE MECHANIC 2 BL 49
18818 MAINTENANCE MECHANIC DOOR SPECIALIST BL 59
18816 MAINTENANCE MECHANIC LEAD BL 59
18847 MASON TRADE TRAINEE BM 04
18848 MASON/PLASTERER BL 52
18849 MASON/PLASTERER LEAD BL 55
18851 MOTOR EQUIPMENT MECHANIC BL 56
18852 MOTOR EQUIPMENT MECHANIC LEAD BL 59
18850 MOTOR EQUIPMENT MECHANIC TRADE TRAINEE BL 39
18855 PAINTER BL 51
18854 PAINTER APPRENTICE BM 02
18856 PAINTER LEAD BL 54
18857 PLUMBER/PIPEFITTER/STEAMFITTER TRADE TRAINEE BM 07
18858 PLUMBER/PIPEFITTER/STEAMFITTER BL 61
18859 PLUMBER/PIPEFITTER/STEAMFITTER LEAD BL 64
18808 POWER PLANT ELECTRICIAN-HIGH VOLTAGE BL 72
18809 POWER PLANT ELECTRICIAN LEAD-HIGH VOLTAGE BL 75
18880 POWER PLANT MASTER MECHANIC BL 62
18879 POWER PLANT MECHANIC BL 61
18881 POWER PLANT MECHANIC LEAD BL 64
18876 POWER PLANT OPERATING ENGINEER 1 BL 56
18877 POWER PLANT OPERATING ENGINEER 2 BL 60
18878 POWER PLANT OPERATING ENGINEER LEAD BL 64
18860 REFRIGERATION MECHANIC BL 62
18861 REFRIGERATION MECHANIC LEAD BL 65
18862 ROOFER BL 51
18863 ROOFER LEAD BL 54
18866 SHEET METAL MECHANIC BL 56
18865 SHEET METAL MECHANIC APPRENTICE BM 06
18867 SHEET METAL MECHANIC LEAD BL 59
18864 SHEET METAL MECHANIC TRADE TRAINEE BM 06
18868 SIGN PAINTER BL 51
18869 SIGN PAINTER LEAD BL 54
18870 TRADES HELPER BL 35
18871 WELDER-FABRICATOR BL 56

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Appendix II – Differentials

WFSE Campuswide and WFSE HMC – Health Care Professional/Technical Classifications (Effective 7/1/09)
Salaried Job Code Job Profile Evening Shift Differ. ($/Hour) Night Shift Differ. ($/Hour) Standby Pay ($/Hour) Weekend Pay ($/Hour)
18696 ALCOHOLISM THERAPIST 1 $1.50 $2.25 $3.75 $1.50
18711 ANESTHESIOLOGY TECHNICIAN 1 $1.50 $2.25 $3.75 $1.50
18712 CARDIAC MONITOR TECHNICIAN $1.50 $2.25 $3.75 $1.50
18570 DIETARY UNIT AIDE $1.50 $2.25 $3.75 $1.50
18680 DIETARY UNIT AIDE $1.50 $2.25 $3.75 $1.50
18678 DIETARY UNIT CLERK $1.50 $2.25 $3.75 $1.50
18713 ELECTROCARDIOGRAPH TECHNICIAN 1 $1.50 $2.25 $3.75 $1.50
18714 ELECTROCARDIOGRAPH TECHNICIAN 2 $1.50 $2.25 $3.75 $1.50
18688 FINANCIAL SERVICES COUNSELOR $1.50 $2.25 $3.75 $1.50
18576 HOSPITAL ASSISTANT $1.50 $2.25 $3.75 $1.50
18708 HOSPITAL ASSISTANT $1.50 $2.25 $3.75 $1.50
18577 HOSPITAL ASSISTANT LEAD $1.50 $2.25 $3.75 $1.50
18709 HOSPITAL ASSISTANT LEAD $1.50 $2.25 $3.75 $1.50
18571 HOSPITAL CENTRAL SERVICES TECH TRAINEE $1.50 $2.25 $3.75 $1.50
18682 HOSPITAL CENTRAL SERVICES TECH TRAINEE $1.50 $2.25 $3.75 $1.50
18572 HOSPITAL CENTRAL SERVICES TECHNICIAN 1 $1.50 $2.25 $3.75 $1.50
18683 HOSPITAL CENTRAL SERVICES TECHNICIAN 1 $1.50 $2.25 $3.75 $1.50
18574 HOSPITAL CENTRAL SERVICES TECHNICIAN 2 $1.50 $2.25 $3.75 $1.50
18685 HOSPITAL CENTRAL SERVICES TECHNICIAN 2 $1.50 $2.25 $3.75 $1.50
18573 HOSPITAL CENTRAL SERVICES TECHNICIAN LD $1.50 $2.25 $3.75 $1.50
18684 HOSPITAL CENTRAL SERVICES TECHNICIAN LD $1.50 $2.25 $3.75 $1.50
18717 HOSPITAL DENTISTRY ASSISTANT SPECIALIST $1.50 $2.25 $3.75 $1.50
18575 LICENSED PRACTICAL NURSE $1.50 $2.25 $3.75 $1.50
18707 LICENSED PRACTICAL NURSE $1.50 $2.25 $3.75 $1.50
18710 MEDICAL ASSISTANT $1.50 $2.25 $3.75 $1.50
18681 MEDICAL TRANSCRIPTIONIST 1 $1.50 $2.25 $3.75 $1.50
18700 MENTAL HEALTH PRACTITIONER $1.50 $2.25 $3.75 $1.50
18705 MENTAL HEALTH SPECIALIST 1 $1.50 $2.25 $3.75 $1.50
18706 MENTAL HEALTH SPECIALIST 2 $1.50 $2.25 $3.75 $1.50
18703 ORTHOPAEDIC TECHNICIAN I $1.50 $2.25 $3.75 $1.50
18704 ORTHOPAEDIC TECHNICIAN II $1.50 $2.25 $3.75 $1.50
18580 PATIENT CARE TECHNICIAN $1.50 $2.25 $3.75 $1.50
18690 PATIENT SERVICES COORDINATOR $1.50 $2.25 $3.75 $1.50
18689 PATIENT SERVICES REP $1.50 $2.25 $3.75 $1.50
18722 PATIENT SERVICES SPECIALIST 2 $1.50 $2.25 $3.75 $1.50
18723 PATIENT SERVICES SPECIALIST 3 $1.50 $2.25 $3.75 $1.50
18725 PATIENT SERVICES SPECIALIST EDU-QA $1.50 $2.25 $3.75 $1.50
18724 PATIENT SERVICES SPECIALIST LEAD $1.50 $2.25 $3.75 $1.50
18692 PATIENT SERVICES SPECIALIST- CALL CENTER $1.50 $2.25 $3.75 $1.50
18691 PATIENT SERVICES LEAD $1.50 $2.25 $3.75 $1.50
18698 REHABILITATION COUNSELOR 1 $1.50 $2.25 $3.75 $1.50
18699 REHABILITATION COUNSELOR 2 $1.50 $2.25 $3.75 $1.50
18702 RESPIRATORY CARE ASSISTANT $1.50 $2.25 $3.75 $1.50
18693 SOCIAL WORK ASSISTANT 1 $1.50 $2.25 $3.75 $1.50
18686 SPECIMEN PROCESSING TECHNICIAN $1.50 $2.25 $3.75 $1.50
18687 SPECIMEN PROCESSING TECHNICIAN LEAD $1.50 $2.25 $3.75 $1.50
18587 SUPPLY CHAIN TECHNICIAN 1 $1.50 $2.25 $3.75 $1.50
18617 SUPPLY CHAIN TECHNICIAN 1 $1.50 $2.25 $3.75 $1.50
18618 SUPPLY CHAIN TECHNICIAN 2 $1.50 $2.25 $3.75 $1.50
18588 SUPPLY CHAIN TECHNICIAN 2 $1.50 $2.25 $3.75 $1.50
18619 SUPPLY CHAIN TECHNICIAN LEAD 1 $1.50 $2.25 $3.75 $1.50
18589 SUPPLY CHAIN TECHNICIAN LEAD 2 $1.50 $2.25 $3.75 $1.50
18716 SURGICAL TECHNOLOGIST $1.50 $2.25 $3.75 $1.50
18632 TELEPHONE COMMUNICATIONS OPERATOR-HOSP $1.50 $2.25 $3.75 $1.50
18621 UNIT SUPPLY TECHNICIAN 1 $1.50 $2.25 $3.75 $1.50
18622 UNIT SUPPLY TECHNICIAN 2 $1.50 $2.25 $3.75 $1.50
18623 UNIT SUPPLY TECHNICIAN LEAD $1.50 $2.25 $3.75 $1.50
18624 UNIT SUPPLY INVENTORY CONTROL SPECIALIST $1.50 $2.25 $3.75 $1.50

For the most current information regarding earnings types applicable to Health Care Professional/Technical classes, please refer to the Employment Earnings Type Information.

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Appendix III – Overtime Exempt Job Classifications

Job Code Job Classification Bargaining Unit Name
18526 INDUSTRIAL HYGENIST 2 WFSE CAMPUSWIDE
18530 RESEARCH TECHNOLOGIST 2- BIOENGR ONLY WFSE CAMPUSWIDE
18653 INDUSTRIAL HYGENIST 2 WFSE HMC
18698 REHABILITATION COUNSELOR 1 WFSE HMC
18699 REHABILITATION COUNSELOR 2 WFSE HMC
18700 MENTAL HEALTH PRACTITIONER WFSE HMC
18777 CUSTODIAN SUPERVISOR 2 WFSE CUSTODIAL SUPERVISORS

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Appendix IV – Layoff Seniority Units

Unit Number Organization
1 Office of the President including:

  • Ombudsman’s Office
  • Assistant Attorney General’s Division
2 Applied Physics Laboratory
3 Provost’s Office including:

  • Vice Provost for Research
  • Vice Provost for the Graduate School
  • Vice President for Educational Outreach
  • Equal Opportunity Office
  • Undergraduate Academic Affairs
  • ROTC
  • UW Bothell
  • UW Tacoma
4 Libraries (excluding Law Library)
5 Finance and Facilities:

  • Financial Management
6 Finance and Facilities:

  • Capital Projects
  • Facilities Services
7 Vice President for Computing
8 Vice President for Minority Affairs
9 Vice President for Student Affairs
Vice President for University Advancement
Intercollegiate Athletics
Vice President for External Affairs
10 College of Arts and Sciences
11 College of Environment

  • Aquatic and Fishery Sciences
  • Oceanography
  • Earth and Space Sciences
  • Atmospheric Sciences
  • Forest Resources

(Excluding Applied Physics Lab)

12 College of Engineering
13 College of Built Environments
School of Law and Law Library
Evans School of Public Affairs
School of Social Work
Foster School of Business
College of Education
14 Health Sciences Administration
15 School of Dentistry
School of Nursing
School of Pharmacy
School of Public Health and Community Medicine
16 University Medical Centers’ Shared Services
17 Harborview Medical Center
18 University of Washington Medical Center
19 School of Medicine
Vice President for Medical Affairs
20 Special Employment Programs

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Appendix V – Pay Tables

For the most current information regarding this payscale table, please refer to the UW Compensation Plan.

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Appendix VI – Contracting Out Form

Contracting out form

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Memoranda of Understanding and Side Letters

Memoranda of Understanding Between The Washington Federation of State Employees and The University of Washington
MOU – Adequate Lunch Space

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following regarding adequate lunch space.

The access to adequate lunch space is an appropriate topic for a JLM. Either party may request a JLM in accordance with Article 43.12 Joint Union/Management Committees, Ad hoc. If either party requests a departmental JLM to discuss adequate lunchrooms (breakrooms) for employees, the parties will meet within sixty (60) days. If the issue is unresolved after one meeting, either party may request additional meetings in accordance with Article 43.12 Joint Union/Management Committees, Ad hoc.

Employees with questions about available lunchroom and/or breakroom space are encouraged to discuss with their supervisor/manager.

This agreement expires on June 30, 2021.

MOU – EVS Custodians Work Schedule and Premium at UWMC

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following regarding work schedules in the Environmental Services (EVS) Department at UWMC.

UWMC will not mandate schedule changes to require weekend work for current custodial employees hired before October 14, 2018 in UWMC EVS. Employees hired after October 14, 2018 (the date of Union notification of the new schedule) working the every other weekend schedule will continue to do so. Upon ratification the Employer may seek volunteers from the pool of current custodial employees in UWMC EVS to move to the every other weekend schedule – a two week schedule which includes alternating weekend work and an 8/80 work period.

No later than March 16, 2019, permanent UWMC EVS custodians and UWMC EVS Custodian Supervisors who work weekend hours as part of their regularly scheduled work week will receive a one dollar and fifty cents ($1.50) weekend premium for all regular hours worked on a weekend. No volunteer custodial employees will move to the every other weekend schedule before the weekend premium pay is in effect.

This agreement is not intended to be precedent setting.

MOU – Hospital Assistant Series and Patient Care Technician Recruitment and Retention Wage Increases

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following recruitment and retention wage increases for the Hospital Assistant, Hospital Assistant Lead, and Patient Care Technician job classifications.

In accordance with the aforementioned agreement, on July 1, 2019, the University agrees to implement the following:

  1. The job classification Hospital Assistant (Job Code 18708, 18576, 20921, and 20838), on Pay Table B0 at Pay Range 3 will be moved to Pay Table B0 at Pay Range 8.
  2. The job classification Hospital Assistant Lead (Job Code 18577, 18709, 20922, and 20839), on Pay Table B0 at Pay Range 10 will be moved to Pay Table B0 at Pay Range 15.
  3. The job classification Patient Care Technician (Job Code 18580 and 20840), on Pay Table B0 at Pay Range 8 will be moved to Pay Table B0 at Pay Range 13.
  4. All employees will be moved to their current pay step on the new range.
MOU – Hospital Central Services Technicians

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following regarding Hospital Central Services Technicians in the Harborview and Campus Wide Bargaining Units.

  1. Hospital Central Services Technicians who obtain the Certified Registered Central Service Tech (CRCST) certification though the International Association of Healthcare Central Service Material Management (IAHCSMM) will be paid a one dollar ($1.00) per hour premium for all hours in paid status.
  2. Employees will be eligible for the premium if:
    1. The certification has been presented to and approved by management;
    2. The employee continues to meet all educational and other requirements to keep the certification current and in good standing;
    3. The employee is working in the area of certification.

    Once the above criteria are satisfied, the employee will begin earning the certification premium at the beginning of the next available pay period.

  3. An employee is eligible for only one certification premium regardless of other certifications the employee may have.
  4. Employees will notify their Appointing Authority or designee if their certification has expired, or has been restricted, revoked or suspended within twenty-four (24) hours of expiration, restriction, revocation or suspension, or prior to their next scheduled shift, whichever occurs first.
  5. The parties agree that there are no written or oral representations, understandings, promises, or agreements directly or indirectly related to this Agreement that are not incorporated herein in full. Furthermore, this Agreement is not precedent setting and does not establish a practice.
MOU – House Bill 2669

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following regarding House Bill 2669.

House Bill 2669 2017-18 amends RCW 41.06.070 to remove the exemption of part-time employees from state civil service rules. Once the Office of Financial Management State Human Resources has finalized its amendments to the civil service rules, the parties agree to meet and discuss possible amendments to the 2017-2019 Collective Bargaining Agreement and, if applicable, the tentative agreement of the 2019-2021 Collective Bargaining Agreement.

MOU – Infection Control Premium-Consolidated Laundry

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following regarding the Washroom Equipment Operator 1 and Washroom Equipment Operator 2 in the WFSE Campus Wide Bargaining Unit and working in the Consolidated Laundry Only:

Effective July 1, 2017, an Infection Control Premium pay of $1.00 per hour was created. It will only be available to WASHROOM EQUIPMENT OPERATOR 1 (job code 8513) and WASHROOM EQUIPMENT OPERATOR 2 (job code 8514). Employees will only be eligible for the premium for hours worked in the Soiled Linen room.

Laundry Operator 1 (8515) and Laundry Operator 2 (8516) working on a temporary assignment as a Washroom Equipment Operator 1 or Washroom Equipment Operator 2 will also be eligible for the Infection Control Premium for all hours worked in the Soiled Linen Room.

MOU – King County Premium Pay

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following:

The University will implement an additional 2% locality adjustment on July 1, 2019 and a 2% locality adjustment on July 1, 2020, both contingent upon the state appropriating new, permanent state funding from a non-University source to cover the full cost, including marginal benefit funding, of these locality adjustments for all employees regardless of funding source.  Any money appropriated for this locality adjustment will only be used for bargaining unit members of WFSE.

If funding is appropriated at a greater or lesser amount, the Employer and the Union will meet to negotiate the impacts.

This agreement is not precedent setting for funding across-the-board increases for future contracts.

By January 1, 2020, the University and Unions will meet to discuss the Employer’s long range budget plan including funding for classified employee compensation.

This MOU will expire on June 30, 2021.

MOU – Leave of Absence WFSE President

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following regarding a leave of absence for an employee/union member elected to serve as an officer with the Union.

With as much notice as possible but no less than thirty (30) calendar days’ notice, unless agreed otherwise, an employee accepting a position as a Union Officer will be granted leave without pay for up to thirty-six (36) months. For the purpose and application of this agreement, Union Officer means President or Vice President. For example, AFSCME/WFSE Council 28 President.

As determined by the Employer, the returning employee will be employed in a funded vacant position in the same job classification and the same geographical area provided the employee has the necessary skills and abilities. If there is no funded vacant position available, the employee may request their name be placed on the rehire list.

This agreement expires on June 30, 2021. However, if an employee is serving as either the President or Vice President of AFSCME/WFSE Council 28 on the expiration date of this agreement the terms and condition herein shall extend until the end of the thirty-six (36) month leave of absence.

MOU – Legislative Approval and Funding

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following:

WFSE understands that if a Tentative Agreement is reached for the 2019-2021 UW-WFSE Collective Bargaining Agreement, which is subsequently ratified by WFSE membership, then both legislative ratification and funding is required, in addition to the Legislature amending RCW 41.80 in a similar way to the amendments they made for the 2015-2017 biennium. Contract funding must be consistent with funding that would have been provided had the contract been submitted by the October 1 deadline.

MOU – Library Series Recruitment and Retention Wage Increases

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following recruitment and retention wage increases for the Library Specialist 1, Library Specialist 2, Library Technician 1, Library Technician 2, Library Technician 3 and Library Technician Lead job classifications.

In accordance with the aforementioned agreement, on July 1, 2019, the University agrees to implement the following:

  1. The job classification Library Specialist 1 (Job Code 18752 and 20950), on Pay Table BI at Pay Range 40 will be moved to Pay Table BI at Pay Range 42.
  2. The job classification Library Specialist 2 (Job Code 18753 and 20951), on Pay Table BI at Pay Range 44 will be moved to Pay Table BI at Pay Range 46.
  3. The job classification Library Technician 1 (Job Code 18754 and 20952), on Pay Table BI at Pay Range 28 will be moved to Pay Table BI at Pay Range 30.
  4. The job classification Library Technician 2 (Job Code 18755 and 20953), on Pay Table BI at Pay Range 32 will be moved to Pay Table BI at Pay Range 34.
  5. The job classification Library Technician 3 (Job Code 18756 and 20954), on Pay Table BI at Pay Range 34 will be moved to Pay Table BI at Pay Range 36.
  6. The job classification Library Technician Lead (Job Code 18757 and 20955), on Pay Table BI at Pay Range 36 will be moved to Pay Table BI at Pay Range 38.
  7. Employees will be placed on the new range at their current pay step.
MOU – Lump Sum Payment

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following lump sum upon ratification:

  1. Employees with an active permanent appointment and in pay status on July 1, 2019 shall receive a single one-time lump sum payment of one hundred dollars ($100) to each employee at or above a .75 FTE.
  2. Employees with an active permanent appointment and in pay status on July 1, 2019 shall receive a single one-time lump sum payment of fifty dollars ($50) to each employee below a .75 FTE.
MOU – Mental Health Practitioners Recruitment and Retention Wage Increases

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following recruitment and retention wage increases for Mental Health Practitioners:

  1. Effective July 1, 2019, Mental Health Practitioner (Job Code 18700, 17880, and 20914) shall move from Pay Table B0 Range 67 to Pay Table B0 Range 72. Employees will be placed on the new range at their current pay step.
MOU – Pay Table BK

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following:

Effective July 1, 2019, the Employer will move the job classification Dietary Unit Aide (job codes 18570 and 18680) on Pay Table BK at Pay Range 1 to Pay Table B0 at Pay Range 0.

All employees will be moved to the pay step on the new range that is closest to but not less than their current pay on the implementation date.

Effective July 1, 2019, Pay Table BK will be inactivated.

MOU – Pay Table Parity

During negotiations for the 2019-2021 successor agreement, the parties agreed to pay table parity as referenced in Attachment: Pay Table Parity effective July 1, 2019.

Attachment: Pay Table Parity

Additional action items in relation to Pay Table Parity MOU: WFSE and SEIU 925

  1. To WFSE table BV, add a new top auto step, R, and the CEGP steps will change from R and S to S and T to create parity with SEIU 925 B8.
    Employees who were at the current top step Q for 12 months or longer will be moved to the new top incremental step, R.
    Employees on current CEGP step R will be moved to CEGP step S, employees on CEGP step S will be moved to CEGP step T.
FROM   TO  
Job Job Title Representative Group Table/
Range
Top Step Table/
Range
Top Step Head-count
18718 CLINICAL LABORATORY TECHNICIAN 1-HMC WFSE HMC BV/30 Q BV/30 R 6
18719 CLINICAL LABORATORY TECHNICIAN 2-HMC WFSE HMC BV/36 Q BV/36 R 0
18720 CLINICAL LABORATORY TECHNICIAN LEAD-HMC WFSE HMC BV/46 Q BV/46 R 1
  1. To SEIU 925 table B7BX, add a new top auto step, R, and the CEGP steps will change from R and S to S and T to create parity with WFSE B0.
    Employees who were at the current top step Q for 12 months or longer will be moved to the new top incremental step, R.
    Employees on current CEGP step R will be moved to CEGP step S, employees on CEGP step S will be moved to CEGP step T.
FROM   TO  
Job Job Title Representative Group Table/
Range
Top Step Table/
Range
Top Step Head-count
18343 ADVANCED CARDIAC TECHNOLOGIST SUPERVISOR SEIU LOCAL 925 SUPERVISORY B7BX-R108 Q B7BX-R108 R 1
18391 CLINICAL LABORATORY ASSISTANT SEIU LOCAL 925 NONSUPERVISORY B7BX-R012 Q B7BX-R012 R 2
18212 CODING SPECIALIST 2 SEIU LOCAL 925 NONSUPERVISORY B7BX-R060 Q B7BX-R060 R 1
S T 1
18213 CODING SPECIALIST 3 SEIU LOCAL 925 NONSUPERVISORY B7BX-R068 Q B7BX-R068 R 8
R S 5
18214 CODING SPECIALIST LEAD SEIU LOCAL 925 NONSUPERVISORY B7BX-R075 Q B7BX-R075 R 1
R S 1
18470 DENTAL ASSISTANT 1 SEIU LOCAL 925 NONSUPERVISORY B7BX-R005 Q B7BX-R005 R 1
18471 DENTAL ASSISTANT 2 SEIU LOCAL 925 NONSUPERVISORY B7BX-R023 Q B7BX-R023 R 17
R S 5
S T 3
18476 DENTAL XRAY TECHNICIAN 2 SEIU LOCAL 925 NONSUPERVISORY B7BX-R023 Q B7BX-R023 R 1
18004 DIETARY UNIT CLERK SEIU LOCAL 925 NONSUPERVISORY B7BX-R002 Q B7BX-R002 R 3
18380 HISTOLOGIC TECHNICIAN 1 SEIU LOCAL 925 RESEARCH TECH BU B7BX-R040 Q B7BX-R040 R 1
18381 HISTOLOGIC TECHNICIAN 2 SEIU LOCAL 925 RESEARCH TECH BU B7BX-R049 Q B7BX-R049 R 1
18379 HISTOTECHNOLOGIST SEIU LOCAL 925 RESEARCH TECH BU B7BX-R059 Q B7BX-R059 R 3
R S 1
S T 1
18474 HOSPITAL DENTISTRY ASSISTANT SPECIALIST SEIU LOCAL 925 NONSUPERVISORY B7BX-R050 Q B7BX-R050 R 1
S T 1
18022 MEDICAL TRANSCRIPTIONIST 2 SEIU LOCAL 925 NONSUPERVISORY B7BX-R021 Q B7BX-R021 R 8
R S 1
18023 MEDICAL TRANSCRIPTIONIST LEAD SEIU LOCAL 925 NONSUPERVISORY B7BX-R028 Q B7BX-R028 R 4
18024 MEDICAL TRANSCRIPTION SUPV SEIU LOCAL 925 SUPERVISORY B7BX-R038 R B7BX-R038 S 1
17281 TELEPHONE COMMUNICATIONS OPERATOR-HOSP SEIU LOCAL 925 NONSUPERVISORY B7BX-R000 Q B7BX-R000 R 4
17285 TELEPHONE COMMUNICATIONS OPR LEAD-HOSP SEIU LOCAL 925 NONSUPERVISORY B7BX-R007 Q B7BX-R007 R 4
17286 TELEPHONE COMMUNICATIONS SUPERVISOR SEIU LOCAL 925 SUPERVISORY B7BX-R018 Q B7BX-R018 R 1
82
  1. To SEIU 925 pay table BG, add a second CEGP step, U, to create pay table parity with WFSE pay table BABB.
    Note: Movement from 1st CEGP step to 2nd CEGP step is not automatic.
FROM   TO  
Job Title Representative Group Table/
Range
Top Step Table/
Range
Top Step Headcount
CYTOTECHNOLOGIST 2 SEIU LOCAL 925-HMC TECHNICAL BG/93 T BG/93 U 1
DENTAL HYGIENIST SEIU LOCAL 925 HEALTHCARE PROF/LAB TECH BG/96 T BG/96 U 1
MEDICAL LABORATORY SCIENTIST 1 SEIU LOCAL 925 HEALTHCARE PROF/LAB TECH BG/70 T BG/70 U 4
MEDICAL LABORATORY SCIENTIST 2 SEIU LOCAL 925 HEALTHCARE PROF/LAB TECH BG/77 T BG/77 U 6
MEDICAL LABORATORY SCIENTIST LEAD SEIU LOCAL 925 HEALTHCARE PROF/LAB TECH BG/84 T BG/84 U 9
SURGICAL TECHNOLOGIST SEIU LOCAL 925 HEALTHCARE PROF/LAB TECH BG/47 T BG/47 U 1
22
  1. Reassign four WFSE-HMC job titles to higher pay ranges in order to match SEIU 925 counterparts.
    Place employees on the new range at the value closest to, but not less than, their current rate of pay.
FROM   TO  
Job Job Title Representative Group Table Range Table Range Headcount
18711 ANESTHESIOLOGY TECHNICIAN 1 WFSE HMC BABB 10 BABB 12 1
18678 DIETARY UNIT CLERK WFSE HMC B0 1 B0 2 31
18717 HOSPITAL DENTISTRY ASSISTANT SPECIALIST WFSE HMC B0 49 B0 50 2
18681 MEDICAL TRANSCRIPTIONIST 1 WFSE HMC B0 13 B0 14 0
34
  1. Reassign six WFSE-HMC job titles from pay table B0 to pay table BV; WFSE BV aligns with SEIU 925 B8.
    Place employees on the new range at the value closest to, but not less than, their current rate of pay.
FROM   TO  
Job Job Title Representative Group Table Range Table Range Headcount
18703 ORTHOPAEDIC TECHNICIAN I WFSE HMC B0 39 BV 40 5
18704 ORTHOPAEDIC TECHNICIAN II WFSE HMC B0 46 BV 47 6
18686 SPECIMEN PROCESSING TECHNICIAN WFSE HMC B0 13 BV 14 0
18687 SPECIMEN PROCESSING TECHNICIAN LEAD WFSE HMC B0 25 BV 26 0
11
  1. Reassign one WFSE-HMC job title from pay table BK to pay table B0; WFSE B0 aligns with SEIU 925 B7BX.
    Place employees on the new range at the value closest to, but not less than, their current rate of pay.
FROM   TO  
Job Job Title Representative Group Table Range Table Range Headcount
18632 TELEPHONE COMMUNICATIONS OPERATOR-HOSP WFSE HMC BK 3 B0 0 13
  1. One job represented by WFSE is on pay table BI; parallel job represented by SEIU 925 is on table B5. Move BOTH jobs in tables that have parity.
    Place employees on the new range at the value closest to, but not less than, their current rate of pay.
FROM   TO  
Job Job Title Representative Group Table Range Table Range Headcount
18290 CARDIAC MONITOR TECHNICIAN SEIU LOCAL 925 HEALTHCARE PROF/LAB TECH B5 36 B8 20 9
18712 CARDIAC MONITOR TECHNICIAN WFSE HMC BI 36 BV 20 9
18
  1. One job represented by WFSE is on pay table BABB; parallel job represented by SEIU 925 is on table BT.
    Move the SEIU 925 job to another table that aligns with WFSE BABB table values.
    Place employees on the new range at the value closest to, but not less than, their current rate of pay.
FROM   TO  
Job Job Title Representative Group Table Range Table Range Headcount
18153 RESPIRATORY CARE ASSISTANT SEIU LOCAL 925 HEALTHCARE PROF/LAB TECH BT 6 BG 30 7
18702 RESPIRATORY CARE ASSISTANT WFSE HMC BABB 25 BABB 30 1
8
  1. One job represented by WFSE is on pay table BABB; parallel job represented by SEIU 925 is on table BD
    Move the SEIU 925 job to another table that aligns with WFSE BABB table values.
FROM   TO  
Job Job Title Representative Group Table Range Table Range Headcount
18111 SOCIAL WORK ASSISTANT 1 SEIU LOCAL 925 HEALTHCARE PROF/LAB TECH BD 1 BG 51 0
18693 SOCIAL WORK ASSISTANT 1 WFSE HMC BABB 38 BABB 51 0

Note: Only salaried job codes are listed above. Hourly counterparts are similarly impacted and will move accordingly.

MOU – Public Record Requests and Privacy

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following regarding Public Records Requests.

Labor Relations will notify the Union of public records requests for information received by the UW Office of Public Records that directly concern and encompass WFSE’s members. Notification will be provided in order to allow for a ten (10) day protest period.

MOU – Salary Overpayment Recovery

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following regarding Salary Overpayment Recovery.

Salary Overpayment Recovery

  1. When an Employer has determined that an employee has been overpaid wages, the Employer may recoup the overpayment. The Employer will provide written notice to the employee that will include the following items:
    1. The amount of the overpayment,
    2. The basis for the claim,
    3. A demand for payment, and
    4. The rights of the employee under the terms of this Agreement.

    Employees may request a meeting with the Employer and an interpreter to have the overpayment notification explained.

  2. Method of Payback
    1. The employee must choose one (1) of the following options for paying back the overpayment:
      1. Voluntary wage deduction,
      2. Cash, or
      3. Check (separated employee).
      4. Vacation (if under 240 hours only) or Compensatory time balances
    2. The employee may propose a payment schedule to repay the overpayment to the Employer. If the employee’s proposal is accepted by the Employer, the deductions shall continue until the overpayment is fully recouped. Nothing in the section prevents the Employer and employee from agreeing to a different overpayment amount than specified in the overpayment notice or to a method other than a deduction from wages for repayment of the overpayment amount.
    3. If the employee fails to choose one (1) of the four (4) options described above, within twenty (20) days of written notice of overpayment, the Employer will deduct the overpayment owed from the employee’s wages or the amount due may be placed with a collection agency. This overpayment recovery will not be more than five percent (5%) of the employee’s disposable earnings in a pay period. Disposable earnings will be calculated in accordance with the Attorney General of Washington’s guidelines for Wage Assignments.
    4. Any overpayment amount still outstanding at separation of employment will be deducted from their final pay.
  3. Neither A nor B above are required for employee reported overpayments and/or employee corrected time including leave submittal corrections. All employee initiated overpayment corrections may be collected from the next available pay check.
  4. Appeal Rights: Any dispute concerning the occurrence or amount of the overpayment will be resolved through the grievance procedure in Article 6 of this Agreement. The Employer will suspend attempts to collect an alleged overpayment until the grievance process has concluded.

This MOU expires on June 30, 2021.

MOU – Scholarship Fund for Medical Center Employees

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following regarding Scholarship Funds for SEIU 925- and WFSE-represented employees at Harborview Medical Center (HMC) and UW Medical Center (UWMC) for academic year 2019 and 2020, only to be implemented upon ratification:

In recognition of the commitment of HMC and UWMC to the delivery of excellent patient care as well as the enhancement of employees’ professional skills, the Employer will provide annually a pool of up to a total of $100,000 (maximum $4,000.00 per employee) for SEIU 925- and WFSE-represented employees at Harborview Medical Center (HMC) and UW Medical Center (UWMC) to obtain a degree or certification required for employment in a healthcare field within the hospital where the employee works.

The parties agree to form two Committees, one at HMC and UWMC, and split the funding equitably with $50,000 allocated to each medical center.  Each Committee will be comprised of at least one management representative, one member from WFSE and one member from SEIU at HMC and one member from WFSE and one member from SEIU at UWMC.  The Committee will be established to research the availability of funds and to recommend the policies and guidelines regarding fund disbursement to the Administration.

In accordance with the above, the Committee will be in charge of administering scholarships.  To be eligible, the employee must have a minimum of one (1) year at HMC/UWMC prior to submission of scholarship application.  After completion of the program, there is an expected three (3) year commitment to HMC/UWMC.  If the employee voluntarily terminates employment prior to the end of the three (3) year commitment, the pro-rated amount of the scholarship must be repaid to HMC/UWMC and may be deducted from the employee’s pay.

MOU – Skilled Trades Job Classifications Recruitment and Retention Wage Increases

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following regarding recruitment and retention wage increases for the Skilled Trades classifications in the WFSE Skilled Trades Bargaining Unit.

  1. In accordance with the aforementioned agreement, on July 1, 2020, the University agrees to increase all WFSE Skilled Trades job classifications by one (1) pay range.
  2. Employees will be placed on the new range at the pay step closest to but not less than the value or their current pay step.
  3. However, if an employee is currently placed off step at a value that is above the top step of the new range, the employee will remain off step in accordance with Article 45.1.D.
MOU – Surgical Technologist Recruitment and Retention Wage Increases

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following recruitment and retention wage increases for Surgical Technologists:

Effective July 1, 2019, Surgical Technologist (Job Code 18716 and 20928) shall move from Pay Table BABB Range 47 to Pay Table BABB Range 49. Employees will be placed on the new range at the step closest to but not less than their current rate of pay, plus one step.

MOU – Surgical Technologists

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following regarding Surgical Technologists at Harborview in WFSE Harborview Bargaining Unit and UW Medical Center in the SEIU 925 Healthcare Professional/Laboratory Technical Bargaining Unit.

In order to recognize the need for professional development, continuing education, and ongoing credentialing, and in accordance with the aforementioned agreement, the University agrees to implement the following for the 2019-2021 collective bargaining agreements:

  1. Surgical Technologists who obtain and maintain their Certified Surgical Technologist (CST) certification through the National Board of Surgical Technology and Surgical Assisting (HBSTSA) will be paid one dollar ($1.00) per hour premium for all hours in paid status.
  2. Employees will be eligible for the premium if:
    1. The certification has been presented to and approved by management;
    2. The employee continues to meet all educational and other requirements to keep the certification current and in good standing;
    3. The employee is working in the area of certification.

    Once the above criteria are satisfied, the employee will begin earning the certification premium at the beginning of the next available pay period.

  3. An employee is eligible for only one certification premium regardless of other certifications the employee may have.
  4. Employees will notify their Appointing Authority or designee if their certification has expired, or has been restricted, revoked or suspended within twenty-four (24) hours of expiration, restriction, revocation or suspension, or prior to their next scheduled shift, whichever occurs first.
  5. The parties agree that there are no written or oral representations, understandings, promises, or agreements directly or indirectly related to this Agreement that are not incorporated herein in full. Furthermore, this Agreement is not precedent setting and does not establish a practice.
MOU – Truck Driver Series Recruitment and Retention Increases

During negotiations for the 2019-2021 successor agreement, the parties agreed to the following regarding the Truck Driver 2 and Truck Driver Lead job classifications.

In accordance with the aforementioned agreement, on July 1, 2019, the University agrees to implement the following:

  1. The job classification Truck Driver 2 (job code 18671, 18554, 20890, and 20819) on Pay Table BI at Pay Range 39 will be moved to Pay Table BI at Pay Range 40.
  2. The job classification Truck Driver Lead (job code 18552, 18667, 20817, 20886) on Pay Table BI at Pay Range 42 will be moved to Pay Table BI at Pay Range 43.
  3. All employees will be moved to their current pay step on the new range.
MOU – Vacation Time Off Calendar

During negotiations for the 2019-2021 successor agreement, the parties reached agreement on the following regarding supplemental vacation time off requests.

If a department maintains a vacation time off calendar indicating days taken and/or available for vacation time off, the calendar will be made available to employees to facilitate the supplemental vacation time off process.

This agreement expires on June 30, 2021.

Side Letter A – City of Seattle Minimum Wage

July 1, 2019

Contract classified pay tables will be updated to reflect the current Seattle minimum wage after an across-the-board increase or a minimum wage adjustment made by the City of Seattle. Steps falling below the new minimum wage will be inactivated and employees will be moved, if needed, to the new minimum step of the range. If an across-the-board increase brings steps back above the current Seattle minimum wage, those steps will be reactivated and available for use. Whenever steps are reactivated, no employees will be moved to lower steps.

This side letter expires on June 30, 2021.

Side Letter B – Diversity and Inclusion

July 1, 2019

  1. The parties acknowledge that the University’s Diversity Blueprint for 2017-2021 articulates the tri-campus community’s aspirations for becoming an inclusive and equitable environment. On an annual basis, the Office of Minority Affairs and Diversity (OMA&D) will prepare an assessment report on University-wide diversity metrics for the Board of Regent’s Diversity, Equity, and Inclusion subcommittee.  An electronic copy of the report will be made available to the Union.
  2. As part of the University’s Strategic Leadership Program (SLP), the Employer shall provide all managers and supervisors of bargaining unit employees information regarding the University’s existing Staff Diversity Hiring Toolkit. Additionally, the Employer will include a content module on implicit bias and diversity in the hiring process during the SLP workshop for managers and supervisors with at least one direct report. The Employer shall distribute an electronic copy of the Toolkit annually to all managers and supervisors of bargaining unit employees.
  3. On an annual basis, the Employer will provide the Unions with a list of trainings and courses offered to staff the year prior centered on aspects of diversity, equity, and inclusion. The list will include a headcount for each offering, indicating the number of participants registered, by department.
  4. WFSE 1488, WFSE 3488, SEIU 1199NW, and SEIU 925 will each select one member to be appointed to the University of Washington Diversity Council.
  5. On an annual basis, the Employer will provide the Unions with a report on employee participation levels in Facilities relative to cultural responsiveness or cultural competency training, and manager training in implicit bias, equity, cultural responsiveness, and hiring best practices. The progress report would include an update on Facilities’ efforts to include under-represented minority members and/or women in hiring committees or interview panels.
  6. The Employer will create a position in UW Human Resources Recruitment dedicated to designing, developing, and implementing innovative outreach programs using diversity and inclusion best practices in support of UW’s strategic initiatives.
Side Letter C – HMC EVS Uniforms

January 28, 2019

The Employer will discontinue the use of the present black and grey polyester uniforms for Custodial staff as soon as possible, and no later than April 1, 2019. The Employer will replace discontinued uniforms with scrub uniforms of a cotton/polyester blend and clean at no cost to the employees.

Side Letter D – Public Transportation Delays

July 1, 2019

Employees who arrive late to work due to rarely occurring unforeseen or unavoidable delays in public transportation (for example- an accident or a bus break down) will not be subject to corrective action.  The Employer may require employees to provide proof or documentation of the unforeseen or unavoidable incident.  Employees may use accumulated compensatory time, vacation leave, or leave without pay. Compensatory time must be used before vacation leave.  If the employee has exhausted both compensatory time and vacation leave, leave without pay will be used.

The Employer may adjust the employees schedule to make up for the missed time.  No overtime will be accrued for the adjustment of the employee’s schedule unless the employee ends up working more than the total number of hours the employee was originally scheduled to work.

This side letter will expire on June 30, 2021.

Side Letter E – Seattle Campus Custodian Parking

July 1, 2019

UW will apply the swing shift Single Occupancy Vehicle parking rate to employees in the following job classifications working on the UW Seattle campus with a 5:00 am to 1:30 pm shift: Custodian, Custodian Lead, and Maintenance Custodian 1.

This Side Letter expires on June 30, 2021.

Side Letter F – Tracking Discrimination and Bias

July 1, 2019

During negotiations for the 2019-2021 successor agreement, recognizing the University’s long stated goals of diversity and inclusion, the parties agree to the following:

  1. Annually the Employer will email all bargaining unit employees information regarding the availability and purpose of the University’s bias incident reporting tool as an avenue to report incidents of suspected bias.
  2. On an annual basis, the following groups will prepare an assessment report which will at a minimum include information quantifying reports of discrimination, harassment, and retaliation. An electronic copy of each report will be made available to the Union.
    1. UCIRO
    2. Safe Campus
    3. Title IX Investigation Office
    4. UW Human Resources Campus Operations Investigations
    5. UW Medical Centers Human Resources Operations Investigations
  3. This side letter will expire on June 30, 2021.
Side Letter G – U-PASS

July 1, 2019

The parties agree to the following regarding U-PASS:

Effective July 1, 2019, bargaining unit employees will not be charged a fee for a U-PASS.

This Side Letter expires on June 30, 2021.

Side Letter H – UW Seattle Campus Building Services Alternative Work Schedules

July 1, 2019

In accordance with Article 9.4 Work Schedules, Section 9.4(a)(2) Alternative Work Schedules, and Section 9.4(d), upon request from the Union, the parties will schedule a meeting to discuss the possible implementation of an alternative schedule pilot for building services.  In addition to potential alternative schedules, the discussion may include, but not be limited to, the following: crews and classifications, workload, team cleaning, open run assignments, zone assignments, work locations, shift start and end times, and holiday coverage.  If the issue is unresolved after one meeting, either party may request an additional meeting in accordance with Article 43.12 Joint Union/Management Committees, Ad hoc.

This side letter expires on June 30, 2020.

Side Letter I – Workday Rosters

July 1, 2019

Within one hundred twenty (120) days after ratification of the 2019-2021 agreement, the parties will meet to discuss and complete any necessary updates to the contract provisions regarding Union rosters (Article 56.7 in the 17-19 agreement).  The parties acknowledge that the implementation of Workday has resulted in some variances in the content of the agreed upon four reports, and the parties will work together to resolve the differences between the current Union roster contents and the contract.

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