Human Resources

POLICY REMINDER: Annual Attendance Incentive Program

Each January, the Annual Attendance Incentive Program allows UW employees whose sick time off balances exceed 480 hours as of January 1 to be compensated at 25% value for any accrued and unused sick time off accumulated during the previous calendar year. The Annual Attendance Incentive Program is ONLY available during the month of January and is promoted in tomorrow’s UW Insider e-newsletter with a reminder in the January 17 issue.

Medical Centers/Shared Services/ALNW/FPPS/UW Medicine Primary Care Clinics Employees: Employees must complete the Attendance Incentive Request for Payment of Unused Sick Leave (UW Medicine) (MS Word) form to be paid for unused sick time off. In order to complete the forms, users will need to look in Kronos to determine total sick time off usage in 2023.

Employees should return their forms to the appropriate HR office (not to Payroll) with enough time allowed for processing. Final processing is done by the Medical Centers Payroll Services Office who must receive the employee’s completed form no later than 5 p.m. on Wednesday, January 31, 2024.

Campus Employees: Follow the instructions in the Annual Attendance Incentive Program (AAIP) user guide to complete and submit the request in Workday.

Requests in Workday must be completed by 5:00 p.m. on Wednesday, January 31, 2024.

How is this calculation made?

Example: An employee with 480 hours of sick time off balance at the end of 2023 does not use 96 hours of sick time off in 2022. This results in a 2023 year-end sick time off balance of 576 hours (480 + 96). In January 2024, the employee requests payment for all unused sick time off accrued in 2023 and is paid for 96 hours of sick time off at 25% of the hourly equivalent of the employee’s pay rate. All 96 hours are then subtracted from the employee’s sick time off balance, reducing the balance to 480 hours as of December 31, 2023.

Employees nearing retirement may want to consider the Voluntary Employee Beneficiary Association (VEBA), which provides a tax-free medical expense account funded by a 25% sick leave cash-out at retirement. Learn more about VEBA.

If you have questions or need additional assistance, please contact the Integrated Service Center.