Human Resources

Sexual Misconduct Declaration Tool

This page describes the process for using and accessing the Sexual Misconduct Declaration Tool to be used by departments hiring covered student employees per the University’s UWHR’s Sexual misconduct disclosure policy. The Sexual Misconduct Declaration Tool facilitates the collection of a prospective student employee’s sexual misconduct declaration and the Washington state postsecondary educational institution sexual misconduct verification.

Departments should not proceed with extending a potential offer of employment prior to receiving confirmation that these checks are complete. This applies to offers of employment-based funding made as part of admissions to graduate programs and offers of employment not tied to admissions.

Process

Once a final prospective student employee is identified by the hiring manager or committee, staff with access to the Sexual Misconduct Declaration Tool can:

  • Access the Sexual Misconduct Declaration Tool.
  • Enter the final candidate’s name and email address. These may be added one at a time or through mass load by using a template provided within the Tool. For a step-by-step description of this process, view this one-page Sexual Misconduct Tool Reference Guide.
  • Receive notifications from the Sexual Misconduct Declaration Tool if a prospective student employee is cleared for employment. Emails will be sent on behalf of UWHR (via Ideal-Logic) with the subject line “CLEARED FOR EMPLOYMENT: Misconduct verification complete: [Final candidate name]”.

After they receive an email notification that clears the prospective employee, staff with Tool access should inform the hiring manager or committee, who can proceed with the offer of employment. For more information about the Sexual Misconduct Declaration Tool, including how to enter candidate information and notifications, view the job aid Sexual Misconduct Declaration-Covered Student Employment (MS Word).

Requesting access

Access to the Sexual Misconduct Declaration Tool is limited to staff who hire covered student employees or provide staff support to the hiring process.

For the July 1, 2021 implementation, UWHR and the Graduate school developed an initial list of staff who need access to the tool and notified individuals of their access. If you need access to the Tool and were not previously notified, submit the following information to disclosure@uw.edu to request access:

  • Supervisory organization
  • HR manager or Administrator name and email
  • Your name and UW NetID

UWHR will follow-up with your HR manager or Administrator to confirm that you hire covered student employees or provide staff support to the hiring process.

Access removal

Contact disclosure@uw.edu to remove access to the Sexual Misconduct Declaration Tool.