Inclement weather
Last updated: November 1, 2024
Overview
Inclement weather can cause transportation problems or hazardous conditions that can vary widely in our region. Severe weather may result in closures to school or child care facilities, even as the UW remains open for regular business.
If you are unable to come to work, notify your supervisor according to your department’s established procedures and enter your time off request into Workday (medical centers staff enter time off into Kronos). Supervisors can approve requests for employees to temporarily work from home, if doing so allows completion of work assignments.
Leave use and compensation
If weather conditions prevent an employee from working as scheduled, time off taken due to inclement weather is charged to vacation time off, personal holiday, accrued compensatory time off, or unpaid time off according to the position’s collective bargaining agreement or employment program.
The following table summarizes time off use for classified, contract covered staff, and professional staff who miss work because of inclement weather:
Employment category | Time off options |
---|---|
Overtime-eligible Contract Covered Staff and Professional Staff | Partial and full day absences due to inclement weather are charged to:
|
Overtime-eligible Classified Non-union Staff | Partial and full day absences due to inclement weather are charged to the following time offs in order:
|
Overtime-exempt (excepted) Contract Classified Staff | Full-day absences due to inclement weather are charged to:
Partial day absences due to inclement weather are charged to:
If an overtime-exempt employee does not have paid time off available, the employee may not be placed on unpaid time off for partial day absences. |
Overtime-exempt (excepted) Classified Non-union Staff | Full-day absences due to inclement weather are charged to the following time offs in order:
Partial day absences due to inclement weather are charged to the following time offs in order:
If an overtime-exempt employee does not have paid time off available, the employee may not be placed on unpaid time off for partial day absences. |
Overtime-exempt Professional Staff and SAG-AFTRA | Overtime-exempt professional staff are responsible for ensuring that all work obligations are met. Full day absences due to inclement weather may be charged to time off, or the individual’s work schedule may be flexed with the supervisor’s concurrence. At the supervisor’s discretion, time off does not have to be charged for approved partial day absences. |