Professional & Organizational Development

Faculty Grants Management

Principal investigators (PIs) must participate in a Faculty Grants Management (FGM) workshop when they have active grants that are funded by an external sponsor.

You must complete the workshop at least once every four years or lose your ability to submit additional grant proposals as well as expenditure authority on grants.

New PIs

If this is your first time attending the workshop:

  • You must attend the in-person workshop within four months of receiving written notification of your award.
  • You may not use the online workshop to satisfy your initial workshop requirement. However, you may use the online workshop as a learning resource.
Register for the in-person workshop

There is no fee for PIs to attend the workshop. The in-person workshop is offered once each quarter and is held in the UW Tower auditorium.

Returning PIs

If you have completed the in-person workshop at least once, then you have two options fulfilling the workshop requirement every four years:

  • Attend the in-person general workshop.
  • Complete the online training workshop.

You don’t have to register for the online workshop, and you can complete it on your own schedule. The online workshop takes an estimated 90 minutes to complete.

The UW Faculty Grants Management workshop is designed to help you with the fiscal aspects of managing your grant. It helps ensure that you understand the grant process and stay up to date with changes to that process.The workshop covers the entire grant life cycle, which includes

  • Finding funding
  • Developing a proposal
  • Starting the project
  • Managing resources
  • Closing the grant

You’ll also learn which UW office to contact when you need assistance managing your grant.

FGM is jointly sponsored by the Office of the Provost and the Office of Financial Management. The workshop is coordinated by Professional & Organizational Development, part of UW Human Resources.

The Office of Sponsored Programs helps you secure external financial awards for sponsored projects and collaborations. They review, negotiate, approve, and provide administrative oversight related to proposals and establishment of awards.Once you’ve secured an award, the Grant and Contract Account office helps you comply with the UW grant process and manage your resources during the lifecycle of the award. They provide a researcher’s guide that compiles information about the UW grants process.

Professional & Organizational Development offers courses on grant administration and related topics including: fiscal reporting, procurement, post-award processes, internal control practices, and others. These courses are only offered to UW faculty and staff.

Principal investigators at UW are required to attend FGM. Other UW employees may also attend an in-person workshop when space permits, and the online training workshop is open to all.

UW staff and faculty who may benefit from the workshop include:

  • New faculty members who are pursuing a career in research and plan to submit a grant proposal
  • Professional staff with signatory authority on grants
  • Professional staff with significant grant administration duties