Human Resources

Professional staff temporary position (PSTP)

A professional staff temporary position (PSTP) may be made for assignments of limited duration (e.g., short-term project, coverage for a regular employee on leave of absence, assistance during peak work load periods, etc.).

PSTP positions must meet one of the professional staff exemption criteria and may be paid either hourly or salary depending on the position’s duration and the number of hours to be worked per week.

Salaried PSTPs

PSTPs of six to twelve months duration that consistently require 20 or more hours of work per week are paid a salary, are benefits eligible, and accrue time off according to Professional Staff Program provisions.

Project positions normally are limited to a maximum of twelve months. Positions likely to exceed twelve months duration are treated as a regular professional staff positions, and filled through the regular, open-competitive recruitment process.

The Compensation office assigns salaried PSTPs to one of three job profiles depending on the applicable FLSA exemption criteria, and the professional staff program compensation grade:

  • 19650 (overtime eligible)
  • 11650 (overtime exempt)
  • 11655 (overtime exempt – grade 11 and above)
  • 19652 (overtime eligible – grade 11 and above)

Hourly-paid limited-term PSTPs

PSTPs of less than six months’ duration and/or positions of less than 20 hours of work per week are hourly-paid, overtime eligible, and accrue paid time off at a rate of 1 hour for every 40 hours worked. Employees in hourly-paid PSTPs do not receive employer-provided insurance coverage unless eligibility criteria are met. You can review information about insurance eligibility for temporary employees on the Benefits website. Hourly-paid PSTPs must be assigned to job profile 11850.

Hourly-paid limited-term professional staff positions receive overtime pay at time and one half for all hours worked in excess of 40 in a workweek.

Positions working less than 20 hours per week may be established for periods of up to one year, with extension for longer periods possible.

Extending a position

Campus: PSTP extensions are requested in Workday. Follow the Request Compensation Change – Staff Campus user guide and contact the Integrated Service Center if you need assistance.

Medical Centers: Use this process to extend or change a previously approved professional staff temporary position – pay rate, duties, hours worked, etc.

  1. Download and complete the PSTP Request for Extension/Pay Change (MS Word) (form fields expand to accommodate the information entered).
    • Provide sufficient information to support your request.
    • Mark the checkbox that confirms you have obtained the required approval from the UW Medicine CHSO, Hospital Executive Director, UW Medicine CFO, or their delegated designee.
  2. Send the completed extension request form as an email attachment to Medical Centers HR – WMS.

The request will route to the Medical Centers Compensation Office for review. Additional information may be requested if:

  • The terms of the position have changed since the original request
  • The employee has had additional University positions since the original position was requested
  • The position is hourly paid but now qualifies for benefits
  • The position is monthly-paid and will extend past one year
Criminal background checks

All UW positions require completion of a criminal conviction history check. Successful candidates must have a criminal conviction history check conducted after a conditional offer of employment has been made and accepted. See the Criminal Background Check web page for details.

Discuss the background check requirements with your employment representative.


Why are monthly-paid project positions limited to twelve months?

When a professional staff position will last more than twelve months the University does not consider it to be “temporary.” There are many research funded “regular” positions that last limited periods of time.

What should I do if we anticipate additional funding in the future but only have limited funding right now?

Create a professional staff temporary position. If additional funding is awarded and the position will extend beyond twelve months, you will need to conduct a recruitment to fill the regular position. The University is an equal opportunity employer and all qualifying applicants must receive equal consideration. Open your recruitment as soon as you know that you will have the funds to extend the position so that you can equally consider each available candidate.

Do employees in hourly or salaried temporary professional staff positions receive legislatively approved salary increases?

Employees in professional staff temporary positions do not automatically receive legislatively approved salary increases and are not included in the allocation of state. However, the employing unit may make a salary adjustment out of unit funds.

What should I do if the Compensation Office determines that a proposed professional staff temporary position does not meet professional staff exemption criteria, and I cannot find a classified staff hourly title that I think is appropriate?

Contact your employment representative or compensation consultant to identify a classified title that can be used to fill your position.