Student Employment

Resources for managers of student employees

Background check

Student employees working on campus, including RAs and TAs and volunteers who perform duties that meet one or more of the security/safety sensitive criteria are required to complete a criminal history background check.

Role and responsibilities

Managers of student employees at UW have a critical role in educating and mentoring our students to enable their success on and off the job.

Sexual misconduct reference check

Washington state law and University (UW) policy prohibits the UW from hiring candidates for staff and covered student employment who do not complete and sign a sexual misconduct declaration prior to their start of employment and requires the UW to conduct a sexual misconduct verification on the final candidate’s current and past postsecondary educational institution employers prior to offer of employment.

Developing job descriptions

This page provides tools and resources to help support managers of student employees in the recruitment process from developing a position through selecting a candidate.

Evaluation of performance

A great way to help students reflect and make meaning of their on-campus jobs is to conduct performance evaluations. This page provides templates of performance evaluations for various student employment positions.

Hiring minors

Hiring managers are responsible for being aware of and complying with the DOL standards and Labor and Industries child labor laws.

Records retention

As a state agency, any recorded information created, received, or used by the University community is considered a record. Every record has a specific amount of time it needs to be kept before it can be destroyed.

Giving references

Student employees may ask for a letter of recommendation or a job performance reference. These pages provide guidance on how to provide effective references.

Managing student positions

The Staff and Student Position Management Policy provides an overview of key definitions, outlines rules associated with positions, and guides the management of positions and their lifespan.

Workday student hire user guide

Learn how to transact the hire business process in workday for student hourly and salaried graduate student employees.