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HR Operations

Author: Kimberly Mishra

Help Wanted: UW employment teams host on-site fairs

Ask most UW employees why they work here and they will tell you about feeling connected to the UW mission and their amazing colleagues. Two things that are hard to convey through a job posting. So what do you do? Invite potential candidates to campus so they can feel the energy of the mission, see our beautiful campus and impressive facilities, and meet lots of UW employees.

Over the next four weeks, both the campus and UW Medicine employment teams will be partnering with hiring managers to host job fairs for positions which the University has critical need. Read on to see how you can help by sharing information about the fairs or even signing up to volunteer.

CUSTODIAN JOB FAIR – September 30

This Saturday from 9 am to noon, the campus employment team will join Building Services to host a job fair at the UW Tower. With 12 current openings for custodians and more hiring anticipated in the coming months, this important team needs help getting the word out that UW is a great place to work. Please share this flyer with your friends and community organizations.

UW MEDICINE JOB FAIRS – October 7 & October 21

Four job fairs (two per day!) will be hosted by the UW Medicine employment team. With 30 medical assistant, 40 hospital assistant, and 150 RN vacancies, the team is excited to welcome as many potential candidates as possible.

October 7 at Harborview Medical Center

October 21 at UW Medical Center

Hiring managers will be onsite to interview candidates and provide tours. You can also help by promoting UW Medicine job fairs with your network of friends and community organizations:

 

Annual Reminder About Suspended Operations Policy

This is the University’s annual reminder to help ensure that your unit is prepared for the possibility of severe weather or other events that could disrupt transportation locally, or require the University to temporarily suspend non-essential operations.

Review the following information and be prepared to assist your employees with information about leave use and compensation practices during severe weather or when the UW temporarily suspends non-essential operations.

UW Inclement Weather Policy applies when the University is in operation, but an individual employee requests time off because local weather conditions cause transportation problems or hazardous conditions.

UW Suspended Operations Policy applies when University officials temporarily suspend non-essential operations, requiring only staff performing essential functions to report to work.

Administrative Policy Statement 40.2 describes each unit’s responsibility for determining whether its employees perform an essential function, and for notifying those who do of their responsibilities for reporting to work during suspended operations. Please review your unit’s designation of positions that perform essential functions and make sure they are accurate.

If employees do not normally telework, but might do so during inclement weather or suspended operations, anticipate and discuss typical work that employees would need to accomplish.

Decisions to suspend non-essential operations on the Seattle, Bothell, or Tacoma campuses are made independently based on the prevailing conditions in their respective locations. If operations are suspended mid-day (between 8 a.m. to 5 p.m.), your department’s designated emergency contact (usually a dean or vice president) is responsible for disseminating the information. Employees may also call the UW’s toll-free emergency information line at 1-866-897-4636 or visit the UW homepage for suspended operations information.

If you have questions about HR practices during suspended operations and inclement weather, please contact your unit’s Human Resources Consultant. If you have questions about or need assistance with business continuity planning, please contact UW Emergency Management.

 

Work disruption planning for UW vs. Stanford Friday, September 30

Kickoff will be at 6 p.m. for the UW/Stanford football game on September 30, but the vast majority of the 70,000+ football fans will be arriving on campus in the early afternoon.The following policy information that will help you develop staffing plans for that day.

 Transportation Services is strongly encouraging individuals with parking permits to take public transportation or carpool on game day since a number of campus parking lots will be closed and the remainder will be very congested. As those who already commute by transit know, University District buses can be quite congested during rush hour. On Sept. 30, we expect them to be even more so. This may mean that employees may arrive late or experience delays in getting home.

 In an effort not to overtax public transportation during peak hours, where possible, organizations are strongly encouraged to allow for or implement telecommuting, flex scheduling, and/or shift changes to limit the number of employees who must come to campus during peak travel hours on September. 30. While employees may be allowed to use available paid leave, please remember the University cannot grant paid time off for those who have none accrued.

 Refer to our webpage on Work Disruptions Planning for a description of which options apply to each employment program and any required notification steps. Please contact your organization’s HR consultant if you have questions about leave use, establishing temporary telework arrangements, or for assistance in developing your organization’s staffing plan for September 30.

 

Employee Onboarding: New tools and updated resources

The next time you hire a new employee, check out the New Employee page for easy access to the Onboarding Toolkit. Developed by the experts in Professional & Organizational Development, you’ll find checklists and guidance for setting your new employee up for success.

While your there, take note of ONE UW– a new online orientation that introduces new employees to what they most need to know about beginning their new UW job. With content broken down by segments, new employees will find an interactive experience that allows them to keep track of all they have learned about working here and how to make the most out of their employment experience. Right now, there are three custom versions for new employees to choose from: Seattle, Bothell, and Tacoma. UW Medicine employees are required to attend a robust in-person orientation instead of using the online version.

But that’s not all! In-person orientations remain an essential component in welcoming and supporting new employees. Benefits orientation is almost every Monday and helps new employees take full advantage of their new benefits package. POD’s New Employee Orientation is for new staff on the Seattle campus and provides a great introduction to our larger community, University leadership and priorities, and the opportunity to meet other employees new to UW.

Meet our newest HR consultant: Phil Clements

On July 1, Phil Clements who has been working in Campus HR Operations as a Human Resources Consultant on a project appointment, accepted a full-time position. Phil primarily supports the School of Public Health, a number of units within the School of Medicine, the School of Pharmacy, and Undergraduate Academic Affairs. He is also an employment and labor attorney with over 20 years of legal and HR experience in a variety of industries, including banking and county government. Prior to joining Campus Ops, Phil held a project appointment with Labor Relations.