WA Cares Fund overview
Table of Contents
This page was updated January 28, 2022 to describe recent changes to the WA Cares Fund program.
Refund of WA Cares Fund premiums
Governor Inslee signed House Bill 1732 into law on January 27, 2022, delaying the implementation of the WA Cares Fund until July 1, 2023 and requiring employers to refund premiums collected since the start of the year.
As a result, the University will:
- Stop deducting the WA Cares Fund premium from employees effective as of January 27, 2022.
- Refund premiums deducted from employee paychecks.
UW employees will begin receiving refunds on the February 25 paycheck. This page will continue to be updated as the state provides more information on the WA Cares Fund.
The WA Cares Fund is a mandatory long-term care insurance benefit established by Washington state law in 2019. Starting July 1, 2026, benefits can be used to purchase long-term care services which may include professional care, equipment, home safety evaluations, and/or compensation for family members who provide care.
Mandatory employee payroll deductions begin July 1, 2023
The WA Cares Fund will be supported by a premium paid by employees only. The premium has been set by state law at 0.58% of gross wages, or $0.58 per $100. For example, if an employee earns $50,000 annually, the total annual premium is $290 or $12.08 per paycheck. Employee payroll deductions begin July 1, 2023, which means you will see the first payroll deduction on the July 10, 2023 paycheck.
Paid time off, including vacation, sick time off, and associated cash outs, are included in wages except when those are considered Paid Family & Medical Leave supplemental benefit payments provided by UW. Premiums are collected on employees whose work is located in Washington State.
Limited premium exemption opportunity
State law allows you to apply for an individual exemption to the program between October 1, 2021 through December 31, 2022. An employee exempted from the WA Cares Fund premium by ESD is permanently ineligible from receiving benefits under the program and cannot rejoin the program at a later date.
The exemption is only available if:
- You have purchased long-term care insurance by November 1, 2021; and
- You are eighteen years of age or older on the date of your exemption application.
Applications for an exemption are submitted to the Employment Security Department (ESD) and approved or denied by ESD based on criteria established in state law.
If your premium exemption is approved:
- ESD provides you with an exemption approval letter.
- You are required to notify the UW of your exemption and provide a copy of your exemption approval letter. ESD does not notify UW of your premium exemption. It is your responsibility to notify UW.
- Initial exemptions will take effect the calendar quarter after your application is approved, and only if you notify UW of your exemption.
- Failure to notify UW of an exemption means non-refundable premiums might be deducted after an exemption’s effective date.
Applying for a WA Cares Fund premium exemption and notifying UW of an approved exemption
- Follow the instructions provided by the WA Cares Fund at https://wacaresfund.wa.gov/apply-for-an-exemption/ to:
- Create a Secure Access Washington (SAW) account or log-in with your SAW account if you already have one.
- Add “Paid Family and Medical Leave” to your SAW account.
- Create a WA Cares Exemption account.
- Submit your application.
- If approved, ESD will provide you with an approval letter that includes an effective date. Note: The approval letter is different from status update emails from ESD you may receive.
- Notify UW of your premium exemption by completing the webform and attaching a copy of your premium exemption letter. Access the webform here: ISC-Payroll secure webform.
The benefit provided will be based on the number of “benefit units” that an employee has earned. Each “benefit unit” will equal $100 in 2026, with units increasing in value as time goes on. An employee earns benefit units through payroll premium deductions, and there is a limit of 365 benefit units that an employee can earn. The initial maximum value will equal $36,500 in 2026.
In order to be eligible for WA Cares Fund benefits, an employee must have worked and contributed to the fund for:
- A total of 10 years without an interruption of five or more consecutive years; or
- Three of the last six years at the time you apply for the WA Cares Fund benefit; and
- Worked at least 500 hours per year.
Additionally, to be eligible for benefits an employee must be at least 18 years old and a current resident of Washington.
As an exception to the above, individuals born before January 1, 1968 who may have paid into the WA Cares Fund for less than the number of years listed above may qualify for pro-rated benefits. UW will share additional information about the partial benefit once available.
UWHR has published a UWHR WA Cares Fund FAQs webpage. More information about the WA Cares Fund is available on ESD’s WA Cares Fund website and on Department of Social and Health Services’ (DSHS) LTSS website. DHSS has also published this one-page overview.