Human Resources

Change to student and volunteer background check request process

Effective March 1, 2024, the process for submitting and monitoring background checks for students, volunteers, and contractors has changed. This change was previewed during the February 8th HR Community of Practice (slides available in the  CoP Teams site).

Beginning March 1, 2024, departments will use the Student and Volunteer Background Check Tool to initiate and track the progress of checks for students, volunteers, and contractors. New background check requests made by email after the tool’s launch will be returned with instructions for resubmitting online.

Hiring Managers who have requested background checks for these populations in the last eighteen months have received instructions for using the new tool. These Hiring Managers will have access to the new tool when it launches, and departments can add or remove requestors for their units by emailing

A link to the tool and instructions for using it will be available on UWHR’s Background checks: Process website on March 1st.

We appreciate your continued partnership and support as we improve this process. You may contact Kathleen Farrell ( if you have any questions or concerns.