GAIP: Leave of absence
Article 17 of the UAW contract provides that the University will grant an academic student employee’s (ASE) reasonable request for leave of absence (LOA) for the appropriate benefit duration due to:
- Personal illness and/or disability
- Care of a family member (as defined below), childbirth, or adoption
- Bereavement due to the death of a family member (as defined in Article 17, Section 2)
The process for requesting coverage under the leave definitions of the contract varies depending on whether you are also taking an academic leave at the same time as the UW/UAW contract leave. Academic leave is not required in order to take leave from an ASE position.
Eligibility
This benefit does not apply to all GAIP-covered students. It only applies to students employed as ASEs in job codes covered by the UW/UAW collective bargaining agreement.
File a LOA request
At least two weeks prior to the start of the quarter in which you will be taking leave, you should request Article 17 leave from hrleaves@uw.edu. The HR Leaves team will review your request and any medical documentation for you leave request. If your request is approved, your leave will be entered into Workday.
Once your leave is approved in Workday, you or your department will need to contact the Benefits office at uwgaip@uw.edu to request Article 17 leave. Be sure to include the dates of your leave, not to exceed 12 weeks.
International Student leave requests will also have an additional approval requirement from the International Student Services Office.
After request is approved
Once you receive written notice that your Article 17 leave is approved, the UW Benefits Office will coordinate the continuation of coverage with LifeWise under this provision for a period not to exceed 12 weeks. During the approved LOA, you must make all applicable dependent premiums payable to the “University of Washington” in order to cover eligible dependents. The University will continue to provide coverage for you at no charge. You will be responsible for paying 100% of the premiums (for yourself and your eligible dependents) for leaves that are in excess of the “Benefit Duration” described in the UAW contract in Article 17 – Section 4.
Requests beyond 12 weeks
Should you need to continue GAIP coverage past the 12-week duration allowed by the UW/UAW contract, you will be subject to the self-pay policies described in Self-Pay – Loss of UW Paid Coverage.