Working during COVID-19

COVID-19 Employee Emergency Fund

COVID-19 is shaping our economy in ways we don’t yet understand. The University is not immune to the financial impacts of the pandemic and will continue to put the well-being of students, patients, staff and faculty first when responding to financial challenges that may lie ahead. One way the UW community is showing its support for one another during this crisis is through the UW COVID-19 Employee Emergency Fund.

Eligible employees may request up to $750 for a critical, temporary, and unforeseen financial hardship due to COVID-19. Financial grants don’t need to be repaid and are not taxable as income.

When you are ready to apply, access the application request form. Employees who work at UW Neighborhood Clinics and Valley Medical Center, apply here.

Support the fund: The UW COVID-19 Employee Emergency Fund is funded entirely by contributions from caring UW colleagues and community members. By making a donation, even a small one, you can help even more UW employees who may find themselves in need of support.

Frequently Asked Questions

Who can apply?
UW employees who meet the following criteria are eligible for the UW COVID-19 Employee Emergency Fund:

  • Currently employed by UW in a Public Employees Benefits Board (PEBB) benefits-eligible position of .5 FTE or greater. Individuals who are furloughed due to COVID-19 remain UW employees.
  • Continuous service at the UW of six (6) months or longer.
  • Current total base salary is less than $75,000.

UW Medicine employees who work at UW Neighborhood Clinics and Valley Medical Center are also eligible and follow similar eligibility requirements.

Academic student employees should request financial support through UW Emergency Aid and are not eligible for the UW COVID-19 Employee Emergency Fund.

How can funds be used and how much can I request?
Funds are available for critical, temporary, and unforeseen financial hardships that result from the COVID-19 crisis. Funds will only be approved for the following expenses:

  • Housing payments.
  • Utility bills.
  • Medical expenses not covered by insurance.
  • Critical transportation costs.
  • Child and adult care expenses.

You can request up to $750 in financial assistance from the UW COVID-19 EEF.

What is the application process?
Here is what you will be asked on the online COVID-19 Employee Emergency Fund application:

  1. Confirm that you believe you meet the fund’s eligibility criteria.
  2. Enter your personal information, including employee ID number and contact information.
  3. Describe your critical, temporary, and unforeseen financial hardship.
  4. Confirm your application information is accurate and that you will use the funding to cover the expenses for which you’ve applied and will return the grant if the expenses are paid for or reimbursed by another party.
  5. Upload documents to support your request. The type of documents will vary depending on individual circumstances but should confirm that you have a financial hardship due to COVID-19 (e.g. a layoff of furlough notice or documentation that your expenses have increased) AND verify the amount of money you are requesting (e.g. a utility bill or invoice). Please redact or blackout unique IDs (e.g. social security numbers or patient IDs) and account numbers (e.g. bank account numbers) on your supporting documents. 

How are funds awarded, and how quickly?
UW Human Resources will review requests from UW employees in the order they are received. Applications may be denied due to a lack of funds.

UWHR will typically contact you within three to five business days about the status of your UW COVID-19 Employee Emergency Fund request. Approved funds will be paid by check and sent to the address you provide in your application.

Human Resources at UW Neighborhood Clinics and Valley Medical Center will review requests from their employees.

Do I need to repay money received from the UW COVID-19 EEF?
UW COVID-19 Employee Emergency Funds are awarded as grants and repayment is not expected. You will be expected to return your grant only if the expenses that were funded by are paid for or reimbursed by another party.

How long will the UW COVID-19 Employee Emergency Fund be available?
The fund will be available until contributions are exhausted or the declaration of Washington’s State of Emergency expires.