Managing time and absence
Last updated: September 9, 2025
Managing an employee’s absence
Campus staff, faculty, academic personnel, and student employees request and manage their absences in Workday. Also see how to enter time off on behalf of an employee.
Time off considerations
Guidance for considering time off for various types and scenarios, and related upstream processes.
Time off types for general use
A list of all Time Off Types available to an employee when they initiate the Manage or Request Absence process.
Time off usage hierarchy
The order in which a professional staff employee’s time off balance is assessed.
Completing the audit time off requests and timesheets to do user guide
Guidance to ensure all of an employee’s timesheet and time off request entries have been correctly entered and approved.
Enter time off administrative user guide
This user guide describes the process for initiating payouts to the following groups based on time off type unless a collective bargaining agreement states otherwise.
Off-quarter hiatus for academic personnel
Certain faculty who will not work the Winter Quarter can be put on “Off Quarter Hiatus,” allowing them to remain active in the system while at the same time suspending pay until their return in the Spring Quarter.
Summer hiatus for academic personnel
Summer Hiatus is a leave of absence in Workday used for faculty and AFT extension lecturers with a 9-month service period who aren’t teaching over summer quarter and are scheduled to return in the fall.
Leave of absence sabbatical user guide
This User Guide explains the steps involved in entering Sabbatical Leave for Academic Personnel in Workday (aka Paid Professional Leave).
Leave of absence – cyclic yearly – staff campus user guide
This User Guide explains the steps to successfully initiate and approve Cyclic Yearly Leave for campus staff who have work schedules that include a scheduled period of leave without pay each year due to known, recurring periods in the annual cycle when they are not scheduled to work.
Suspended operations makeup time user guide
The process to be followed by non-exempt (overtime-eligible) campus employees in Non-Essential positions who have chosen to make up all or some of any work hours lost due to Suspended Operations.