HR Operations

Prior Washington state service credit and transfer between state of Washington employers

This page was updated November 10, 2021.

Prior Washington state service credit

If you are staff in a non-temporary role who has previously worked as an employee for the state of Washington in a non-temporary position, you may be eligible for crediting of your prior Washington state service. Employment with a private higher education institution or a city or county is not considered state employment.

Credit for past employment with a Washington state agency or public institution of higher education is used to establish your:

  • Months of service toward a higher vacation time off accrual rate
  • Vacation time off balance
  • Sick time off balance
  • Unused personal holiday balance within the same calendar year in which it was earned

This webpage does not describe or define service as it relates to healthcare insurance eligibility, the Department of Retirement Services (DRS) rules regarding service credit for retirement, or the UW Service Recognition Program.

Credit for previous state employment is not automatic when you start working at the UW. You must submit a credit request form to your unit’s HR Operations office.

Vacation time off accrual rate adjustment

Your vacation accrual rate is based on total months of service. Therefore, your accrual rate may increase if your prior state employment months of service are added.

You must have at least 48 months of qualifying state employment (combined current and previous) before your vacation accrual rate will be adjusted.

Sick time off reinstatement

If you had a break in service, UW can reinstate your previous sick time off balance if ALL of the following are true:

  • You left behind a sick time off balance at your previous employer
  • Your previous employer was a Washington state agency or public institution of higher education (not public school or educational service district)
  • Your break in service was no more than five years

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Transfer between state of Washington employers

Staff in non-temporary positions can transfer vacation and sick time off balances, unused personal holiday, and months of service if moving without a break in service between another state agency or public institution of higher education and the UW provided they remain eligible for Washington state service. If transferring without a break in service from or to a public school or educational service district, you can transfer only your sick time off balance. A break in service is one business day or more, weekends and holidays not included.

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Requesting prior state service credit and time off balance transfers

Complete and submit the Prior Service Credit for Previous Washington State Employment (PDF) to your department’s HR Operations office.

Human Resources will verify your previous service and notify both you and your department of your qualifying service credit. If your previous service does not qualify, HR will notify you of the reason.

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