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University of Washington
Professional Staff Payroll Title Series Descriptor
Human Resources Compensation Office

Payroll Title Counseling Services Coordinator
Typical Responsibilities

Coordinates and manages administration, student advising, and support services. Participates in student recruitment, advising resources and materials development, curriculum development, and provision of course support. Communicates and collaborates with other UW departments regarding student support and services. Counsels or advises students regarding major courses of study, career options, academic planning, program eligibility requirements, and degree requirements. This position also interprets department, college, and university requirements.Counsels non-students about university programs and admission requirements, and provides academic planning advice before transferring to the UW. Evaluates applicants for admission to schools or to specific courses of study, counsels students regarding procedures for program reinstatement.

Supervisory Responsibility

Supervision of staff is not required, but is commonly found at higher grades in the series. Supervisors have the authority to hire staff, evaluate job performance, and take corrective action if performance is not acceptable.

Job Codes

Grade 06 - 1376; Grade 06 - 9616; Grade 07 - 1377; Grade 07 - 9617; Grade 08 - 1378; Grade 08 - 9618; Grade levels are assigned based on a combination of position specific factors including education/experience required, job content, responsibility for and impact on end results, and supervisory responsibility. Job codes that begin with '9' are FLSA Overtime Eligible, e.g. 9XXX.

Overtime Eligibility

Payroll titles in this series may be FLSA overtime exempt or overtime eligible. FLSA overtime status is based on the position's duties and responsibilities, and whether or not the position's gross salary is at least $455 per week.

Professional Staff Exemption

Counseling of Students: Individuals responsible for directing and/or participating in providing academic, athletic, career, medical, financial aid, student activity, and/or personal counseling to students.

Sample Working Titles


Alternative Payroll Titles

Positions with the primary purpose of counseling students (in comparison to counseling of students AND coordinating support services) belong in the Counselor or Academic Counselor payroll title series.


At least 50% of a position's time should be spent on directly counseling students or managing the counseling of students.

Payroll title descriptors provide a general idea of the type of work performed by jobs assigned to payroll titles in a series. Descriptors do not and are not intended to represent all possible positions in the payroll title series. Payroll title and grade assignments for a professional staff position are based on its position-specific job description (see Professional Staff Position Description form).

Descriptor version date: 5/3/2011 11:26:18 AM