{"id":82,"date":"2025-09-05T15:07:14","date_gmt":"2025-09-05T22:07:14","guid":{"rendered":"https:\/\/hr.uw.edu\/time-absence\/?page_id=82"},"modified":"2026-07-01T09:00:04","modified_gmt":"2026-07-01T16:00:04","slug":"requesting-fmla-leave","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/requesting-fmla-leave\/","title":{"rendered":"Requesting FMLA leave"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/requesting-fmla-leave\/#When-to-notify\" >When to notify<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/requesting-fmla-leave\/#Submitting-your-FMLA-request\" >Submitting your FMLA request<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/requesting-fmla-leave\/#What-form-do-I-need\" >What\u00a0form do I need?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/requesting-fmla-leave\/#What-if-I-dont-know-how-much-time-I-will-need\" >What if I don\u2019t know how much time I will need?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/hr.uw.edu\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/requesting-fmla-leave\/#What-happens-after-I-submit-my-form\" >What happens after I submit my form?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/hr.uw.edu\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/requesting-fmla-leave\/#Confidentiality\" >Confidentiality<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/hr.uw.edu\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/requesting-fmla-leave\/#Periodic-updates\" >Periodic updates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/hr.uw.edu\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/requesting-fmla-leave\/#Calling-out\" >Calling out<\/a><\/li><\/ul><\/nav><\/div>\n<p><strong>This page applies to all staff, academic personnel, and student employees.<\/strong><\/p>\n<h4><span class=\"ez-toc-section\" id=\"When-to-notify\"><\/span><strong>When to notify<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Give at least 30 days\u2019 notice, if you know in advance of your need for a leave of absence.<\/p>\n<p>If you learn of your need for time off or a leave of absence less than 30 days ahead of time, request it as soon as you are able.<\/p>\n<p>You do not need to tell your manager any specifics about your health circumstances or those of your family member. However, you do need to provide enough information so that your manager can understand that your absence may be covered by the FMLA.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Submitting-your-FMLA-request\"><\/span>Submitting your FMLA request<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><strong>For campus staff and academic personnel: <\/strong>Request a leave of absence within <a href=\"https:\/\/wd5.myworkday.com\/uw\/login.htmld\">Workday<\/a> by selecting either:<\/p>\n<ul>\n<li>Leave of Absence &#8211; General Leave Request &#8211; Sick\/Injured\/Family Member Care<\/li>\n<li>Leave of Absence &#8211; General Leave Request &#8211; Becoming a Parent<\/li>\n<\/ul>\n<p><strong>For medical centers staff:<\/strong><\/p>\n<ul>\n<li>Contact <a href=\"mailto:medctrfmla@uw.edu\">medctrfmla@uw.edu<\/a> before submitting a leave request.<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"What-form-do-I-need\"><\/span>What\u00a0form do I need?<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><strong>Health-related or Parental Leave:<\/strong> If your absence is for your own, or a family member\u2019s health condition, or for the arrival of a new child, you will need to submit a health-care provider certification form, supporting your need for a leave of absence.<\/p>\n<p>Complete the employee information sections of the appropriate form(s) for your situation. Include your contact information. We need that information so that we can communicate with you and your manager regarding your leave needs as explained by your healthcare provider. Your health-care provider should complete the medical information section.<\/p>\n<p>There are links to all of the FMLA forms below. You will also be directed to these forms when you request a leave of absence in Workday.<\/p>\n<p>Submit the completed form, using the Human Resources contact information listed on the form. Do not attach medical documents to your leave request in Workday.<\/p>\n<p>The form must be returned to HR within 15 days of receipt. Your healthcare provider may fax your completed paperwork to HR, but we recommend that you get a copy yourself so that you can send it to HR directly, if necessary. Provider offices are well intentioned, but HR forms may not be their highest priority!<\/p>\n<h4><span class=\"ez-toc-section\" id=\"What-if-I-dont-know-how-much-time-I-will-need\"><\/span>What if I don\u2019t know how much time I will need?<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Medical conditions can change and sometimes you don\u2019t know how much FMLA leave you will need to take. You and your (or your family member\u2019s) health care provider need to provide the best estimate of the length of time or frequency of absences you will need based on what is known at the time. If your certification contains responses such as \u201cunknown\u201d, \u201cTBD\u201d or timeframes are left blank, we may be unable to approve your FMLA request. If you require more or less leave than you originally thought, you can always provide an updated certification.<\/p>\n<p><strong>Call to military duty leave:<\/strong> If your time off or leave of absence is related to a family member being called to military duty, complete the appropriate form below, and submit it to HR with the requested supporting documentation within 15 days of receiving the form. Contact your HR <a href=\"https:\/\/hr.uw.edu\/time-absence\/contact-us\/leave-specialists\/\" target=\"_blank\" rel=\"noopener\">leave and accommodation specialist<\/a> with any questions you may have.<\/p>\n<h5>Health-care provider certification forms<\/h5>\n<h6>Campus<\/h6>\n<p><a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/r\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-campus-staff-parental-leave-birth-parent-20260401_a11y.pdf?csf=1&amp;web=1&amp;e=D3Srkw\">FMLA (campus) Parental Leave for Birth Parent (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/r\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-campus-staff-parental-leave-nonbirth-parent-20260402_a11y.pdf?csf=1&amp;web=1&amp;e=EqqwEs\">FMLA (campus) Parental Leave for Parent other than Birth Parent (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-campus-personal-serious-health-condition-20250929-a11y.pdf\">FMLA (campus) Personal Serious Health Condition (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-campus-family-serious-health-condition-20250919-a11y.pdf\">FMLA (campus) Family Member&#8217;s Serious Health Condition (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-campus-military-serious-illness-certification-20250107-a11y.pdf\" rel=\"\">FMLA (campus) Serious Injury or Illness of Military Family Member (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-campus-military-qualifying-exigency-certification-20250108-a11y.pdf\">FMLA (campus) Military Family Qualifying Exigency (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-campus-veteran-serious-injury-illness-20250107-a11y.pdf\">FMLA (campus) Serious Injury or Illness of Military Veteran (PDF)<\/a><\/p>\n<h6>Medical centers<\/h6>\n<p><a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-medcenters-personal-serious-health-condition-maternity-pregnancy-20250107.pdf\">FMLA (med centers) Personal Serious Health Condition &#8211; Maternity\/Pregnancy (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-medcenters-parental-leave-for-non-birth-parent-20250107.pdf\">FMLA (med centers) Parental Leave for Parent other than Birth Parent (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-medcenters-personal-serious-health-condition-20250107.pdf\">FMLA (med centers) Personal Serious Health Condition (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-medcenters-family-serious-health-condition-20250107.pdf\">FMLA (med centers) Family Member&#8217;s Serious Health Condition (PDF)<\/a><br \/>\n<a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-medcenters-serious-injury-iIllness-military-family-member-20250107.pdf\">FMLA (med centers) Serious Injury or Illness of Military Veteran (PDF)<\/a><br \/>\n<a class=\"uwhr-form \" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/uwhr_web_document_library\/Shared Documents\/FMLA-Military-Qualifying-Exigency-Certification-med-centers-2023.pdf\" target=\"_blank\" rel=\"noopener\">FMLA (med centers) Military Family Qualifying Exigency (PDF)<\/a><\/p>\n<h4><span class=\"ez-toc-section\" id=\"What-happens-after-I-submit-my-form\"><\/span><strong>What happens after I submit my form?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Once you submit your form(s), your leave and accommodation specialist will review the information you provided, and if it is sufficient, an email will be sent to your manager advising them of the dates and type of leave you have been approved for.<\/p>\n<p>If the information provided isn\u2019t sufficient, your leave and accommodation specialist will be in touch with you for follow up with your health-care provider.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Confidentiality\"><\/span><strong>Confidentiality<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>We protect the confidentiality of your health information. You should not disclose your own or your family member\u2019s medical diagnosis to your manager or department. Any required certification should be submitted directly to Human Resources, where it will be kept confidential and separate from your personnel file.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Periodic-updates\"><\/span>Periodic updates<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>During your absence, we may ask that you update us periodically about your ability to return to work. If your need for a leave of absence changes significantly or is longer than anticipated, we may ask for an updated health-care provider certification.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Calling-out\"><\/span>Calling out<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>If your situation has been approved for intermittent FMLA, any time you need to be absent for your FMLA reason, you must indicate the time off is for your FMLA-certified situation. Let your manager know if you are missing a day of work for a cold (not FMLA) or to care for your family member with a serious health condition (FMLA). If you have more than one approved FMLA leave, you may need to identify which one you are using when communicating with your manager.<\/p>\n<p>Employees are not responsible for finding coverage related to their approved leave, nor may they be penalized for taking job-protected leave.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How and when to request FMLA leave.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":67,"menu_order":60,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","slim_seo":{"title":"Requesting FMLA leave - Time and Absence","description":"How and when to request FMLA leave."},"footnotes":""},"class_list":["post-82","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/82","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/comments?post=82"}],"version-history":[{"count":5,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/82\/revisions"}],"predecessor-version":[{"id":1661,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/82\/revisions\/1661"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/67"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/media?parent=82"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}