{"id":62,"date":"2025-09-05T14:04:10","date_gmt":"2025-09-05T21:04:10","guid":{"rendered":"https:\/\/hr.uw.edu\/time-absence\/?page_id=62"},"modified":"2026-07-07T11:04:35","modified_gmt":"2026-07-07T18:04:35","slug":"calendar-examples","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/calendar-examples\/","title":{"rendered":"Leave of absence calendar examples"},"content":{"rendered":"<p>The following diagrams have been created to help illustrate typical calendar entries for various leave of absence (LOA) scenarios. For more details, refer to the Leave of Absence User Guides:<\/p>\n<ul>\n<li><a href=\"https:\/\/employeehelp.workday.uw.edu\/user-guides\/loa_sick_injured_becoming_parent_sc\/\">Leave of Absence \u2013 Sick\/Injured or Becoming a Parent \u2013 Staff Campus<\/a><\/li>\n<li><a href=\"https:\/\/employeehelp.workday.uw.edu\/user-guides\/loa_sick_injured_becoming_parent_ap\/\">Leave of Absence \u2013 Sick\/Injured or Becoming a Parent \u2013 Academic Personnel<\/a><\/li>\n<\/ul>\n<h2>Staff Example: Becoming a Parent Leave (FMLA Approved)<\/h2>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/09\/staff-ex.png\" alt=\"Staff leave of absence calendar example\" \/><\/div>\n<h3>Considerations<\/h3>\n<p><strong>Leave of Absence:<\/strong><\/p>\n<ul>\n<li>No Payroll Impact<\/li>\n<li><strong>General LOA Request<\/strong> entered by the Employee or HR Partner<\/li>\n<li>If the general request is approved by the Leave and Accommodation specialist (Absence Officer Partner), the leave will be changed to <strong>(FMLA Approved)<\/strong><\/li>\n<\/ul>\n<p><strong>Time Off:<\/strong><\/p>\n<ul>\n<li>Payroll Impacting<\/li>\n<li>Sick, Vacation, Unpaid, etc. entered by the Employee or Time and Absence Initiate for all weekdays during the leave<\/li>\n<\/ul>\n<p><strong>Tracking Time Off \u2013 FMLA:<\/strong><\/p>\n<ul>\n<li>Tracks the FMLA entitlement balance<\/li>\n<li>Entered by the Leave and Accommodation Specialist (Absence Office Partner) after the leave is approved, as a &#8220;tag&#8221; associated with the time off entries (unless the leave is intermittent)<\/li>\n<\/ul>\n<h2>Faculty Example: Sick Leave (FMLA Approved)<\/h2>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/09\/Faculty-ex.png\" alt=\"Faculty leave of absence calendar example\" \/><\/div>\n<h3>Considerations<\/h3>\n<p><strong>Leave of Absence:<\/strong><\/p>\n<ul>\n<li>No Payroll Impact<\/li>\n<li><strong>General LOA Request<\/strong> entered by the Employee or Academic Partner<\/li>\n<li>If the general request is approved by the Leave and Accommodation specialist (Absence Office Partner), the leave will be changed to <strong>(FMLA Approved)<\/strong><\/li>\n<\/ul>\n<p><strong>Sick Time Off:<\/strong><\/p>\n<ul>\n<li>Payroll Impacting<\/li>\n<li><strong>Sick Time Off (days)<\/strong> entered as &#8220;1&#8221; day increments for all <em>weekdays<\/em> during the leave by the Academic Partner<\/li>\n<\/ul>\n<p><strong>Sick Time Off \u2013 Weekends:<\/strong><\/p>\n<ul>\n<li>Payroll Impacting<\/li>\n<li><strong>Sick Time Off \u2013 Weekends (days)<\/strong> entered in 1-day increments for all Saturdays and Sundays during the leave by the Academic Partner<\/li>\n<\/ul>\n<p><strong>Tracking Time Off \u2013 FMLA:<\/strong><\/p>\n<ul>\n<li>Tracks the FMLA entitlement balance<\/li>\n<li>Entered by the Leave and Accommodation Specialist (Absence Office Partner) after the leave is approved, as a &#8220;tag&#8221; associated with the time off entries (unless the leave is intermittent)<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The following diagrams have been created to help illustrate typical calendar entries for various leave of absence (LOA) scenarios. <\/p>\n","protected":false},"author":49,"featured_media":0,"parent":27,"menu_order":30,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"categories":[],"class_list":["post-62","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/62","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/comments?post=62"}],"version-history":[{"count":4,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/62\/revisions"}],"predecessor-version":[{"id":1670,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/62\/revisions\/1670"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/27"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/media?parent=62"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/categories?post=62"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}