{"id":58,"date":"2025-09-05T14:01:58","date_gmt":"2025-09-05T21:01:58","guid":{"rendered":"https:\/\/hr.uw.edu\/time-absence\/?page_id=58"},"modified":"2026-06-28T15:37:49","modified_gmt":"2026-06-28T22:37:49","slug":"manage","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/manage\/","title":{"rendered":"Manage your absence"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/manage\/#Type-of-Absence\" >Type of Absence<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/manage\/#Requesting-time-off\" >Requesting time off<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/manage\/#Viewing-your-time-off-balances\" >Viewing your time off balances<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/manage\/#Correcting-time-off\" >Correcting time off<\/a><\/li><\/ul><\/nav><\/div>\n<p>Campus staff, faculty, academic personnel, and student employees request and manage their absences in Workday.<\/p>\n<p>Medical Centers employees track and report absences in UW Medicine Timekeeping. Time off balances that appear in Workday are as of the end of the previous pay period; for current balances, refer to UW Medicine Timekeeping.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Type-of-Absence\"><\/span>Type of Absence<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>An important part of managing your absence is understanding the various types of Time Off and Leaves of Absence for which you are eligible. Review the <a href=\"https:\/\/hr.uw.edu\/time-absence\/time-absence\/managing-time-and-absence\/time-off-types-for-general-use\/\">Time Off Types webpage<\/a> for more information.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Requesting-time-off\"><\/span>Requesting time off<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To submit a time off request in Workday, follow the step-by-step instructions below.<\/p>\n<p>1. From the top left <strong>Menu<\/strong>, select the <strong>Manage Absence<\/strong> app.<\/p>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/09\/1-manage-absence.png\" alt=\"manage absence\" \/><\/div>\n<p>2. Click on one or more calendar days. When selected, the dates will be highlighted.<\/p>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/09\/2-calendar-days.png\" alt=\"calendar days\" \/><\/div>\n<p>3. At the bottom left, click the button that says <strong># Days \u2013 Request Absence<\/strong>. The number displayed in the button will match the number of days you highlighted in the calendar.<\/p>\n<p>4. From the <strong>Request Absence<\/strong> pop-up, select your <a href=\"https:\/\/employeehelp.workday.uw.edu\/admin-corner\/hcm-resources\/time-off-types-for-general-use\/\" target=\"_blank\" rel=\"noopener\"><strong>Type of Absence<\/strong><\/a>.<\/p>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/09\/4-request-absence-popup.png\" alt=\"request absence popup\" \/><\/div>\n<p>5. From the second screen of the pop-up, you may:<\/p>\n<ol type=\"a\">\n<li>Change the <strong>Position<\/strong> associated with your request (if you hold more than one position),<\/li>\n<li>Edit your daily hours for each day of the request by changing the value in the <strong>Hours (Daily)<\/strong> field,<\/li>\n<li>Add a <strong>Reason<\/strong> code (if applicable),<\/li>\n<li><strong>Edit Individual Days<\/strong> to change the daily quantity for each selected day.<\/li>\n<li>Add a <strong>Comment<\/strong> in the business process that will appear when you open the time off in the absence calendar<\/li>\n<li>Add a <strong>Comment to Approver<\/strong> that will appear in the business process history for the <a href=\"https:\/\/employeehelp.workday.uw.edu\/admin-corner\/security-roles\/about-the-time-and-absence-approver-role\/\">Time &amp; Absence Approver<\/a><\/li>\n<li>Expand your <strong>Total Request Amount<\/strong> to view your <strong>Available Balance<\/strong> and <strong>Remaining Balance<\/strong> after the request.<\/li>\n<\/ol>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/09\/5-request-absence-details.png\" alt=\"request absence details\" \/><\/div>\n<p>6. Click <strong>Submit Request<\/strong> to route your request for approval to your <a href=\"https:\/\/employeehelp.workday.uw.edu\/admin-corner\/security-roles\/about-the-time-and-absence-approver-role\/\">Time &amp; Absence Approver<\/a>. In order to receive pay for hours on your normally scheduled payday for the pay period, Time Off requests must be entered, submitted, and approved prior to the <a href=\"https:\/\/employeehelp.workday.uw.edu\/workday-payroll-calendar\/\" target=\"_blank\" rel=\"noopener\">Timesheet Approval Deadline<\/a>.<\/p>\n<p>Submitted Time Off will automatically route to your designated Time &amp; Absence Approver to review and approve.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Viewing-your-time-off-balances\"><\/span>Viewing your time off balances<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Time Off-eligible employees can locate their accrued Time Off balances by type in Workday.<\/p>\n<p><strong>OPTION 1: Manage Absence<\/strong><\/p>\n<p>For current Time Off balances, select <strong>Menu &gt; Manage Absence<\/strong> and review the Balances table on the right-hand side. Change the <strong>Balances as of date<\/strong> to view balances as of a future or past date.<\/p>\n<p><strong>OPTION 2: Actions menu<\/strong><\/p>\n<p>From the <strong>Actions<\/strong> menu, navigate to Time and Absence and select <strong>Time Off Balance<\/strong>. Change the\u00a0<strong>As Of<\/strong> date to view balances as of a future or past date.<\/p>\n<p style=\"padding-left: 40px\"><em>The <strong>Balance as of Date<\/strong> function is used to help employees who hold an FTE proactively plan for time offs, taking into consideration time off already requested and projected accruals for time off based on FTE. Since Sick, Vacation and Personal Holiday Time Off and the Personal Holiday accrual for employees who don\u2019t hold an FTE is based on paid hours, and paid hours cannot be predicted (i.e., paid hours can vary month to month), this functionality will only verify your balance as of today because Workday will not know the future accrual for any given month until after the pay results complete for that month.<\/em><\/p>\n<p style=\"padding-left: 40px\">All absence plans display balances as of a calendar year except for:<\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Vacation Time Off: Displays balances across a 12-month period around your Time Off Service Date<\/li>\n<li>Holiday Credit and Compensatory Time Off: Displays balances across a fiscal year (July 1 &#8211; June 30)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>To learn about your Time Off accrual rates (i.e., how much Time Off you accrue per month), visit the <a href=\"https:\/\/hr.uw.edu\/time-absence\/time-absence\/staff-time-off\/\">Time Offs, Leaves &amp; Holidays<\/a> page.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Correcting-time-off\"><\/span>Correcting time off<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Even after your Time Off has been approved, you can correct your Time Off and resubmit for up to 90 days.<\/p>\n<p>If you have already submitted an absence, navigate to <strong>Manage Absence,<\/strong> select the previously entered time off entry, and click the <strong>Edit<\/strong> button. Then change the <strong>Type of Absence<\/strong> or <strong>Hours (Daily)<\/strong> values, as needed.<\/p>\n<p>Alternatively, from\u00a0<strong>Manage Absence<\/strong>, click <strong>Cancel Absence<\/strong> to withdraw the request entirely. The cancellation will route to your designated Time &amp; Absence Approver to review and approve.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Campus staff, faculty, academic personnel, and student employees request and manage their absences in Workday.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":27,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"categories":[],"class_list":["post-58","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/58","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/comments?post=58"}],"version-history":[{"count":3,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/58\/revisions"}],"predecessor-version":[{"id":1655,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/58\/revisions\/1655"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/27"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/media?parent=58"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/categories?post=58"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}