{"id":482,"date":"2025-11-14T14:16:19","date_gmt":"2025-11-14T22:16:19","guid":{"rendered":"https:\/\/hr.uw.edu\/time-absence\/?page_id=482"},"modified":"2026-06-28T15:42:51","modified_gmt":"2026-06-28T22:42:51","slug":"track-compensatory-time-off","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/track-compensatory-time-off\/","title":{"rendered":"Time tracking job aid &#8211; compensatory time off"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/track-compensatory-time-off\/#Accrual\" >Accrual<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/track-compensatory-time-off\/#Requesting-compensatory-time-off-in-Workday\" >Requesting compensatory time off in Workday<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/track-compensatory-time-off\/#Process\" >Process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/time-absence\/your-time-and-absence\/track-compensatory-time-off\/#Time-calculation-tag-examples\" >Time calculation tag examples<\/a><\/li><\/ul><\/nav><\/div>\n<p>This job aid applies to campus FLSA non-exempt salaried staff and serves to inform employees and their time and absence initiates about how to designate and view time blocks marked to accrue <a href=\"https:\/\/hr.uw.edu\/time-absence\/time-absence\/staff-time-off\/overtime-compensatory-time\/\">Compensatory Time Off<\/a> in lieu of straight time or overtime compensation.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Accrual\"><\/span>Accrual<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>FLSA non-exempt salaried staff can accrue Compensatory Time Off instead of receiving overtime pay with prior supervisor approval in accordance with the terms of their employment program or collective bargaining agreement.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Requesting-compensatory-time-off-in-Workday\"><\/span>Requesting compensatory time off in Workday<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3>Overview<\/h3>\n<p>To trigger the accrual of Compensatory Time Off, the Employee or Time and Absence Initiate must select the Compensatory Time Earned worktag in the time block(s) where the timesheet has calculated and added a Compensatory Time eligible Time Calculation Tag, such as Straight Time or Overtime, for the employee. Workday will then adjust the Time Calculation Tag to reflect Compensatory Time Earned.<\/p>\n<p>If a Compensatory Time Earned worktag is added to a time block that does not generate Straight Time or Overtime, no Time Calculation Tag changes will occur and no Comp Time will accrue.<\/p>\n<div style=\"border: 2px solid #85754d;padding: 10px 30px 10px 72px\">\n<p><strong>Straight Time Pay vs. Overtime Pay \u2013 What\u2019s the Difference? <\/strong>Straight-Time (ST) pay (regular rate of pay) is paid to all part-time, overtime-eligible employees when they work beyond their regular daily and\/or weekly schedule up to 40 hours in a week to ensure they are paid for their hours worked.<\/p>\n<p>Overtime (OT) pay (1.5 times one\u2019s regular rate of pay) is paid for hours worked in excess of 40 hours in a workweek (or over daily scheduled hours under certain collective bargaining agreements) and applies to both full- and part-time overtime-eligible employees.<\/p>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Process\"><\/span>Process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3>Step 1: Verify OT\/ ST Calculations<\/h3>\n<div style=\"border: 2px solid #85754d;padding: 10px 30px 10px 72px\">\n<p><strong>Time Calculation Tags \u2013 What\u2019s the Difference? <\/strong>Below are common Compensatory Time Earned eligible Time Calculation Tags; other similar tags may also be eligible.<\/p>\n<p><strong>Straight Time<\/strong> &#8211; appears for part-time, overtime eligible employees for time worked beyond daily and weekly expected hours per their Work Schedule up until 40 hours.<\/p>\n<p><strong>Daily Contract Overtime (1.5)<\/strong> \u2013 appears for eligible full-time, overtime eligible employee who has not yet entered 40 hours worked for the week on their Time Sheet but has entered time worked beyond daily expected hours per their Work Schedule.<\/p>\n<p><strong>FLSA Overtime (Weekly)<\/strong> &#8211; appears when any overtime eligible employee (part-time or full-time) works over 40 hours in a workweek.<\/p>\n<\/div>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-step-1-1-2.png\" alt=\"compensatory-time-off-step-1-1-2\" \/><\/div>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-step-1-3.png\" alt=\"compensatory-time-off-step-1-3\" \/><\/div>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-step-1-4.png\" alt=\"compensatory-time-off-step-1-4\" \/><\/div>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-step-1-5.png\" alt=\"compensatory-time-off-step-1-5\" \/><\/div>\n<h3>Step 2: Request Compensatory Time Off<\/h3>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-step-2.png\" alt=\"compensatory-time-off-step-2\" \/><\/div>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-step-3v2.png\" alt=\"compensatory-time-off-step-3\" \/><\/div>\n<h3>Step 3: View\/Verify Compensatory Time Calculation<\/h3>\n<h2><span class=\"ez-toc-section\" id=\"Time-calculation-tag-examples\"><\/span>Time calculation tag examples<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Following are common Compensatory Time Earned eligible Time Calculation Tags; other similar tags may also be eligible.<\/p>\n<h3><strong>Part-time Employee<\/strong><\/h3>\n<p><strong>Straight Time (ST) Earned:<\/strong><\/p>\n<p>(NE S SEIU 925 Non Supv), 50% FTE<br \/>\n50-5C4-MonTueWedThuFri Worked 10a-2p M-F<br \/>\nWorked one additional hour M, T, &amp; W resulting in 3 hours Straight Time earned<\/p>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-pt-st-earned-1.png\" alt=\"compensatory-time-off-pt-st-earned-1\" \/><\/div>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-pt-st-earned-2.png\" alt=\"compensatory-time-off-pt-st-earned-2.png\" \/><\/div>\n<h3><strong>Part-time Employee<\/strong><\/h3>\n<p><strong>Overtime and ST Earned:<\/strong><\/p>\n<p>(NE S SEIU 925 Non Supv), 50% FTE<br \/>\n50-5C4-MonTueWedThuFri<br \/>\nWorked 8a-4:30p (w\/ \u00bd hour lunch), M-F resulting in 20 hours Straight Time earned<br \/>\nWorked one additional hour M, T, &amp; W resulting in 3 hours Overtime earned<\/p>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-pt-ot-and-st-earned-1.png\" alt=\"compensatory-time-off-pt-ot-and-st-earned-1\" \/><\/div>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-pt-ot-and-st-earned-2.png\" alt=\"compensatory-time-off-pt-ot-and-st-earned-2\" \/><\/div>\n<h3><strong>Full-time Employee <\/strong><strong>(has not yet entered all time worked for the week)<\/strong><\/h3>\n<p><strong>Daily Contract Overtime (1.5) Earned:<\/strong><\/p>\n<p>(NE S SEIU 925 Non Supv), 100% FTE<br \/>\n100-5C4-MonTueWedThuFri Worked 8a-4:30p (w\/ \u00bd hour lunch), M-W<br \/>\nWorked one additional hour M, T, &amp; W<br \/>\nresulting in 3 hours Overtime earned<\/p>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-fte-ot-earned-1.png\" alt=\"compensatory-time-off-fte-ot-earned-1\" \/><\/div>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-fte-ot-earned-2v2.png\" alt=\"compensatory-time-off-fte-ot-earned-2\" \/><\/div>\n<p>Note: In this example that the employee has NOT yet entered all time worked for the week into their Time Sheet. Once they enter all time worked for the week, the Daily Contract OT will transition to FLSA Weekly OT.<\/p>\n<h3><strong>Full-time Employee <\/strong><strong>(has entered all time worked for the week)<\/strong><\/h3>\n<p><strong>FLSA Overtime (Weekly) Earned:<\/strong><\/p>\n<p>(NE S SEIU 925 Non Supv), 100% FTE<br \/>\n100-5C4-MonTueWedThuFri<br \/>\nWorked 8a-4:30p (w\/ \u00bd hour lunch), M-F<br \/>\nWorked one additional hour M, T, &amp; W resulting in 3 hours Overtime earned<\/p>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-fte-flsa-ot-earned-1.png\" alt=\"compensatory-time-off-fte-flsa-ot-earned-1\" \/><\/div>\n<div><img decoding=\"async\" src=\"https:\/\/hr.uw.edu\/time-absence\/wp-content\/uploads\/sites\/36\/2025\/10\/compensatory-time-off-fte-flsa-ot-earned-2.png\" alt=\"compensatory-time-off-fte-flsa-ot-earned-2\" \/><\/div>\n","protected":false},"excerpt":{"rendered":"<p>This job aid applies to campus FLSA non-exempt salaried staff and serves to inform employees and their time and absence initiates about how to designate and view time blocks marked to accrue Compensatory Time Off in lieu of straight time or overtime compensation.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":27,"menu_order":40,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"categories":[],"class_list":["post-482","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/482","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/comments?post=482"}],"version-history":[{"count":1,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/482\/revisions"}],"predecessor-version":[{"id":1656,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/482\/revisions\/1656"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/27"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/media?parent=482"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/categories?post=482"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}