{"id":194,"date":"2025-09-08T16:02:26","date_gmt":"2025-09-08T23:02:26","guid":{"rendered":"https:\/\/hr.uw.edu\/time-absence\/?page_id=194"},"modified":"2026-06-27T10:20:40","modified_gmt":"2026-06-27T17:20:40","slug":"uw-neighborhood-clinics-carryover-time-off","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/","title":{"rendered":"UW neighborhood clinics carryover time off"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Overview\" >Overview<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Family-member-definition\" >Family member definition<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Accrual\" >Accrual<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Reinstatement-or-Transferability-of-Prior-UWNC-carryover-time-off-balance\" >Reinstatement or Transferability of Prior UWNC carryover time off balance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Using-UWNC-carryover-time-off\" >Using UWNC carryover time off<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#FMLA-certification\" >FMLA certification<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Other-medical-certification\" >Other medical certification<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Verification\" >Verification<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Unreasonable-burden-or-expense-for-verification\" >Unreasonable burden or expense for verification<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Intersection-with-other-programs-and-policies\" >Intersection with other programs and policies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Job-changes\" >Job changes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/uw-neighborhood-clinics-carryover-time-off\/#Manager-responsibilities\" >Manager responsibilities<\/a><\/li><\/ul><\/nav><\/div>\n<p><strong>This page applies to all classified non-union, contract classified, and professional staff who worked in eligible positions at UW Neighborhood Clinics (UWNC) prior to January 1, 2021.<\/strong><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Overview\"><\/span>Overview<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>All classified non-union staff, contract classified staff, and professional staff who worked in eligible positions at UW Neighborhood Clinics (UWNC) prior to January 1, 2021 may have a balance of UWNC carryover time off, which was converted from their Extended Illness Bank (EIB).<\/p>\n<p>UWNC carryover time off can be used:<\/p>\n<ul>\n<li>For your own illness, injury, health condition, or disability<\/li>\n<li>For preventive care such as a medical, dental, or optical appointment(s)<\/li>\n<li>For a family member\u2019s illness, injury, health condition, or disability, and\/or preventive care such as medical, dental, or optical appointment<\/li>\n<li>For the closure of the UW by order of a public official for any health-related reason<\/li>\n<li>For the closure of a child\u2019s school or place of care by order of a public official for any health-related reason. A school or place of care is considered closed if the physical location is closed and even if some or all instruction is provided online where the child is expected or required to complete assignments.<\/li>\n<li>For\u00a0<a href=\"https:\/\/hr.uw.edu\/time-absence\/time-absence\/staff-time-off\/time-off-for-domestic-violence-sexual-assault-or-stalking\/\">domestic violence, sexual assault, or stalking covered absences<\/a><\/li>\n<li>During furlough for benefits maintenance only if the employee has previously exhausted all other paid time off balances.<\/li>\n<\/ul>\n<p>UWNC carryover time off should be used prior to using sick time off.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Family-member-definition\"><\/span>Family member definition<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\u201cFamily member\u201d is defined as a child or parent (including biological, adopted, foster, step, or legal guardian, or de facto parent), a spouse, registered domestic partner, spouse\u2019s parent, grandparent, grandchild, or sibling.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Accrual\"><\/span>Accrual<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Because UWNC carryover time off is carried over from a former accrual at UW Neighborhood Clinics, balances will only be reduced, not added to.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Reinstatement-or-Transferability-of-Prior-UWNC-carryover-time-off-balance\"><\/span>Reinstatement or Transferability of Prior UWNC carryover time off balance<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>UWNC carryover time off does not transfer to other state agencies, nor is it reinstated if the employee leaves and then returns to a position at the UW.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Using-UWNC-carryover-time-off\"><\/span>Using UWNC carryover time off<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>UWNC carryover time off may be used only for authorized purposes.<\/p>\n<p>For foreseeable absences, you should provide notice at least ten days in advance of the absence, or as early as practical to schedule your UWNC carryover time off in advance following your unit\u2019s time off request procedure. If you are not able to schedule time off in advance, follow your unit\u2019s call-out procedure.<\/p>\n<p>To use UWNC carryover time off, check your balance and enter your time off requests in UW Medicine Timekeeping.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"FMLA-certification\"><\/span>FMLA certification<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Certain reasons for using UWNC carryover time off may fall under the federal Family and Medical Leave Act (FMLA). If this is the case, you will be asked to follow our FMLA policy and procedures. This will include providing medical certification from a health-care provider. Visit the <a href=\"https:\/\/hr.uw.edu\/time-absence\/time-absence\/fmla-and-pfml\/family-and-medical-leave-act-fmla\/\">FMLA<\/a> webpage for additional information.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Other-medical-certification\"><\/span>Other medical certification<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Even if your UWNC carryover time off is not covered by FMLA, you may still be asked to provide medical certification.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Verification\"><\/span>Verification<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Verification may only be requested if you use or request to use UWNC carryover time off after absences on three consecutive scheduled work days.<\/p>\n<p>Example:<\/p>\n<ul>\n<li>Three consecutive scheduled work days \u2014 An employee who is scheduled to work on Mondays, Wednesdays, and Fridays uses UWNC carryover time off (in any amount) on Wednesday and Friday of the first week and Monday the next week. If UWNC carryover time off is used again on the Wednesday of that week, the employee would have absences exceeding three days.<\/li>\n<\/ul>\n<p>If you are seeking to use or have used UWNC carryover time off for authorized purposes for more than three (3) consecutive days, your unit may require you to provide verification that establishes that the use of UWNC carryover time off is for an authorized purpose.<\/p>\n<p>Verification must be provided within 10 calendar days of the first day you used UWNC carryover time off to care for yourself or a family member. You are not required to provide any details concerning the specific nature of the health condition in order to use UWNC carryover time off, unless otherwise required by law.<\/p>\n<h3>Verification types<\/h3>\n<p>If verification is requested, acceptable verification may include:<\/p>\n<ul>\n<li>A doctor\u2019s note or a signed statement by a health care provider indicating that the use of UWNC carryover time off is necessary to take care of yourself or your family member; or<\/li>\n<li>Notice that your child\u2019s school or place of care was closed by a public official for a health-related reason.<\/li>\n<\/ul>\n<p>If you or a member of your family have been a victim of domestic violence, sexual assault or stalking, review the\u00a0<a href=\"https:\/\/hr.uw.edu\/time-absence\/time-absence\/staff-time-off\/time-off-for-domestic-violence-sexual-assault-or-stalking\/\">Time off related to domestic violence, sexual assault, or stalking webpage<\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Unreasonable-burden-or-expense-for-verification\"><\/span>Unreasonable burden or expense for verification<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If obtaining verification for use of UWNC carryover time off would result in an unreasonable burden or expense for you, please contact your Human Resources consultant. You will be asked to provide an oral or written statement that explains:<\/p>\n<ul>\n<li>Your use of UWNC carryover time off was for an authorized purpose; and,<\/li>\n<li>How the verification requirement creates an unreasonable burden or expense.<\/li>\n<\/ul>\n<p>Within 10 calendar days of receiving your statement, the UW will make a reasonable effort to identify and provide alternatives for you to meet the verification requirement in a manner which does not result in an unreasonable burden or expense.<\/p>\n<p>Corrective or disciplinary action may be taken if you:<\/p>\n<ul>\n<li>Fail to provide verification according to your unit\u2019s policy<\/li>\n<li>Fail to provide appropriate notice of the need for UWNC carryover time off<\/li>\n<li>Use UWNC carryover time off for unauthorized purposes<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Intersection-with-other-programs-and-policies\"><\/span>Intersection with other programs and policies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>UWNC carryover time off is not paid at retirement or death, not included in the Annual Attendance Incentive Program, nor is it included as an eligible time off for donation under the Shared Leave Program.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Job-changes\"><\/span>Job changes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><strong>Transferring departments<\/strong><\/h3>\n<p>Employees moving to a new position outside of the following locations will forfeit their UWNC carryover time off balance:<\/p>\n<ul>\n<li>UW Medical Center (Montlake and Northwest)<\/li>\n<li>Harborview Medical Center<\/li>\n<li>Airlift Northwest<\/li>\n<li>Medical Centers Shared Services<\/li>\n<li>UW Neighborhood Clinics<\/li>\n<\/ul>\n<p>However, if a School of Medicine or UW Medicine HR employee has a UWNC carryover time off balance, the hours may also transfer to the above locations.<\/p>\n<h3>Moving from staff to academic personnel<\/h3>\n<p>UWNC carryover time off does not transfer when moving from staff to faculty.<\/p>\n<h3>Separation<\/h3>\n<p>UWNC carryover time off is not paid at separation.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Manager-responsibilities\"><\/span>Manager responsibilities<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3>Time off requests<\/h3>\n<p>You should respond to an employee\u2019s time off request as soon as possible.<\/p>\n<p>If you have any questions, including whether the time off request could fall under FMLA, contact your <a href=\"https:\/\/hr.uw.edu\/time-absence\/contact-us\/leave-specialists\/\" target=\"_blank\" rel=\"noopener\">leave and accommodation specialist<\/a>.<\/p>\n<p>You may not require that the employee find a replacement worker to cover the hours during which they are using UWNC carryover time off.<\/p>\n<h3>Retaliation prohibited<\/h3>\n<p>Any discrimination or retaliation against an employee for lawful exercise of UWNC carryover time off rights is not allowed. Corrective action may not be taken for the lawful use of UWNC carryover time off.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>All staff who worked in eligible positions at UW Neighborhood Clinics (UWNC) prior to January 1, 2021 may have a balance of UWNC carryover time off, which was converted from their Extended Illness Bank (EIB).<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":15,"menu_order":160,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"categories":[],"class_list":["post-194","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/194","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/comments?post=194"}],"version-history":[{"count":0,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/194\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/15"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/media?parent=194"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/categories?post=194"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}