{"id":167,"date":"2025-09-08T15:27:13","date_gmt":"2025-09-08T22:27:13","guid":{"rendered":"https:\/\/hr.uw.edu\/time-absence\/?page_id=167"},"modified":"2026-06-27T10:20:39","modified_gmt":"2026-06-27T17:20:39","slug":"bereavement-time-off","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/bereavement-time-off\/","title":{"rendered":"Bereavement time off"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/bereavement-time-off\/#Overview\" >Overview<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/bereavement-time-off\/#Definition-of-family-member\" >Definition of family member<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/bereavement-time-off\/#Requesting-bereavement-time-off\" >Requesting bereavement\u00a0time off<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/bereavement-time-off\/#Using-other-time-offs-for-bereavement\" >Using other time offs\u00a0for bereavement<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/bereavement-time-off\/#Bereavement-time-off-during-probationary-or-trial-service-period\" >Bereavement time off\u00a0during probationary or trial service period<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/bereavement-time-off\/#2025-Policy-changes-to-paid-bereavement\" >2025 Policy changes to paid bereavement<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/hr.uw.edu\/time-absence\/staff-time-off\/bereavement-time-off\/#Policy-Requirements\" >Policy Requirements<\/a><\/li><\/ul><\/nav><\/div>\n<h4><span class=\"ez-toc-section\" id=\"Overview\"><\/span>Overview<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>The University grants eligible staff up to five days of bereavement time off for the death of a family member or for loss of pregnancy. For the purposes of bereavement, a qualifying pregnancy is defined as the pregnancy of the employee, including a surrogate, or employee parent-to-be, including through surrogacy or adoption, where the employee would have been the parent.<\/p>\n<p>Bereavement time off is separate from your accrued sick and vacation time off. The amount of paid bereavement for regular staff depends on their employment program and is subject to bargaining. Updates to the table below will be made as bereavement time off provisions are updated or bargained.<\/p>\n<h5>Entitlement for regular staff<\/h5>\n<table id=\"tablepress-2\" class=\"tablepress tablepress-id-2\">\n<thead>\n<tr class=\"row-1\">\n<th class=\"column-1\">Employment Program or CBA<\/th>\n<th class=\"column-2\">Days of paid bereavement<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n<td class=\"column-1\">Classified Non-Union<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-3\">\n<td class=\"column-1\">Professional Staff<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-4\">\n<td class=\"column-1\">SEIU Local 925<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-5\">\n<td class=\"column-1\">WFSE<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-6\">\n<td class=\"column-1\">SEIU 1199 NW HMC<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-7\">\n<td class=\"column-1\">SEIU 1199 NW UWMC-NW<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-8\">\n<td class=\"column-1\">SEIU 1199NW Research and Husky Health<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-9\">\n<td class=\"column-1\">WSNA Montlake<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-10\">\n<td class=\"column-1\">WSNA Northwest<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-11\">\n<td class=\"column-1\">UAW Research, RSE<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-12\">\n<td class=\"column-1\">UAW Research, Research Coordinators and Research Consultants<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-13\">\n<td class=\"column-1\">SEIU 925 Libraries PLEs<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-14\">\n<td class=\"column-1\">SEIU IHME<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-15\">\n<td class=\"column-1\">WFSE Police Management<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-16\">\n<td class=\"column-1\">IBU<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-17\">\n<td class=\"column-1\">Teamsters 117 Police<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-18\">\n<td class=\"column-1\">SAG-AFTRA<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-19\">\n<td class=\"column-1\">SEIU 925 Continuum College<\/td>\n<td class=\"column-2\">3 days<\/td>\n<\/tr>\n<tr class=\"row-20\">\n<td class=\"column-1\">SEIU 925 Advisers<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-21\">\n<td class=\"column-1\">ICA Contract Staff<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-22\">\n<td class=\"column-1\">Husky Health Physicians<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-23\">\n<td class=\"column-1\">Teamsters 117 Print Plant<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-24\">\n<td class=\"column-1\">UAW Postdocs<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<tr class=\"row-25\">\n<td class=\"column-1\">Medical residents<\/td>\n<td class=\"column-2\">5 days<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h5>Entitlement for nonpermanent and fixed term staff<\/h5>\n<p>Employees in nonpermanent and intermittent classified non-union positions, nonpermanent fixed duration positions represented by SEIU 925 and salaried fixed term professional staff temporary positions are also eligible for bereavement time off in accordance with their collective bargaining agreement or employment program.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Definition-of-family-member\"><\/span>Definition of family member<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<table id=\"tablepress-3\" class=\"tablepress tablepress-id-3\">\n<thead>\n<tr class=\"row-1\">\n<th class=\"column-1\">If you are . . .<\/th>\n<th class=\"column-2\">Your covered family member is . . .<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n<td class=\"column-1\">Classified Non-Union<\/td>\n<td class=\"column-2\">Defined by Washington Administrative Code (WAC) <a href=\"https:\/\/app.leg.wa.gov\/WAC\/default.aspx?cite=357-01-072\">357-01-072<\/a> and <a href=\"https:\/\/app.leg.wa.gov\/WAC\/default.aspx?cite=357-01-172\">357-01-172.<\/a><\/td>\n<\/tr>\n<tr class=\"row-3\">\n<td class=\"column-1\">Contract Covered staff<\/td>\n<td class=\"column-2\">Determined by your <a href=\"http:\/\/hr.uw.edu\/labor\/unions\">collective bargaining agreement<\/a><\/td>\n<\/tr>\n<tr class=\"row-4\">\n<td class=\"column-1\">Other staff<\/td>\n<td class=\"column-2\">\u201cFamily member\u201d is defined as a child or parent (including biological, adopted, foster, step, regardless of age or dependency, or legal guardian, or de facto parent or parent-in-law), a spouse, state registered domestic partner, spouse\u2019s parent, grandparent, grandchild, or sibling, child\u2019s spouse, or child\u2019s registered domestic partner. \u201cFamily member\u201d includes any individual who regularly resides in the employee\u2019s home or where the relationship creates an expectation that the employee care for the person, and that individual depends on the employee for care. \u201cFamily member\u201d does not include an individual who simply resides in the same home with no expectation that the employee cares for the individual.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h4><span class=\"ez-toc-section\" id=\"Requesting-bereavement-time-off\"><\/span>Requesting bereavement\u00a0time off<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Bereavement time off must be taken in full-day increments.<\/p>\n<ul>\n<li><strong>For campus staff:<\/strong> To request bereavement time off, follow your department\u2019s usual request procedures and select &#8220;Bereavement Time Off&#8221; in <a href=\"https:\/\/wd5.myworkday.com\/uw\/login.htmld\">Workday<\/a>.<\/li>\n<li><strong>For medical centers staff:<\/strong> To request bereavement time off, follow your department\u2019s usual request procedures.<\/li>\n<\/ul>\n<p>Your manager may require verification of the family member or household member&#8217;s death.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Using-other-time-offs-for-bereavement\"><\/span>Using other time offs\u00a0for bereavement<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Speak to your manager if you would like to use another type of time off for bereavement or condolence purposes. You may be able to use sick or other time off if:<\/p>\n<ul>\n<li>Your loved one is not covered by your employment program\u2019s or collective bargaining agreement\u2019s definition of family member<\/li>\n<li>Your bereavement time off entitlement does not adequately cover your bereavement obligations, such as having to travel a long distance<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Bereavement-time-off-during-probationary-or-trial-service-period\"><\/span>Bereavement time off\u00a0during probationary or trial service period<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>You are eligible to take time off for bereavement during your probationary or trial service period; however, your probationary or trial service period lengthens by the number of bereavement days you take.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"2025-Policy-changes-to-paid-bereavement\"><\/span>2025 Policy changes to paid bereavement<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Effective July 1, 2025, <a href=\"https:\/\/app.leg.wa.gov\/WAc\/default.aspx?cite=357-31-250\">WAC 357-31-250<\/a> allows classified non-union employees up to 5 days of paid bereavement time off for the death of a family member. A policy decision has been made to bargain changes for other staff and align the Professional Staff with these changes.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Policy-Requirements\"><\/span>Policy Requirements<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><b>Classified non-union employees:<\/b> This policy is intended to comply with <a href=\"https:\/\/app.leg.wa.gov\/wac\/default.aspx?cite=357-31-100\">WAC 357-31-100<\/a> and <a href=\"https:\/\/app.leg.wa.gov\/wac\/default.aspx?cite=357-31-250\">WAC 357-31-250<\/a>.<\/p>\n<p><b>Contract covered employees :<\/b>When this policy conflicts with Collective Bargaining Agreements (CBAs), Memorandums of Understandings (MOUs), the CBA or MOU will take precedence over this policy as long as it does not violate the law. When CBAs or MOUs are silent regarding the specific requirements of this policy, the policy will take precedence.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Time off for a family member&#8217;s death.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":15,"menu_order":50,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","slim_seo":{"title":"Bereavement time off - Time and Absence","description":"Time off for a family member's death."},"footnotes":""},"class_list":["post-167","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/comments?post=167"}],"version-history":[{"count":0,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/167\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/pages\/15"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/time-absence\/wp-json\/wp\/v2\/media?parent=167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}