Human Resources

Temporary hourly employee transition

Understand how temporary hourly staff will transition to new position types by the conversion dates set by their employment program and/or collective bargaining agreements.

Summary timeline

Activity Date
Data collection effort begins Early June 2022
Release of nonpermanent subtypes and associated functionality in Workday. Temporary subtypes and job profiles remain available. June 29, 2022
Begin to use nonpermanent subtypes for position creation and recruitments. Stop using temporary subtype for temporary hourly staff recruitments. July 1, 2022
Stop using Temporary Staff Helper (11863) job profile July 1, 2022
Original temporary employment date (OTED) reset on all current temporary hourly employees July 1, 2022
Data collection ends July 31, 2022
Stop using temporary subtype for previously temporary hourly staff positions and recruitments unless otherwise explained below by employment program August 1, 2022

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Population and transition timing

Temporary hourly staff type today Date of transition Notes
Nonrepresented temporary hourly staff subject to WAC 357-04-045 and not R/V Thompson August 1, 2022 All these employees will be placed in classified non-union titles. Temporary staff helper will no longer be available.
Nonrepresented temporary hourly staff subject to WAC 357-04-045 whose regular staff equivalents are represented by SEIU 1199 HMC August 1, 2022 UW and SEIU 1199 HMC are jointly petitioning PERC to have SEIU 1199 represent these employees.
SEIU 925 temporary hourly staff Subject to collective bargaining Absent agreement, the transition date may change.
WFSE temporary hourly staff August 1, 2022
SEIU 1199 temporary hourly staff at HMC August 1, 2022
SEIU 1199 temporary hourly staff at Northwest August 1, 2022
SEIU 1199 temporary hourly staff at Hall Health August 1, 2022
WSNA per diem nurses Subject to collective bargaining Absent agreement, the transition date may change.
Nonrepresented temporary hourly staff subject to WAC 357-04-045 on R/V Thompson Subject to collective bargaining These employees will move into Inlandboatmen’s Union job profiles.

This chart will be updated as Labor Relations reaches agreements with unions.

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Data collection

Details about the data collection effort for current temporary hourly staff in classified titles are outlined on the Temporary hourly employee data collection webpage.

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Additional considerations

Excluded from collection
  • Student employees in “temporary” subtypes.
  • Other staff in “temporary” subtypes who are exempt from civil service such as those in job profile 11850 Limited Term Hourly Appointment and Non-UW student temporary staff employees.
  • Professional staff project positions.
Changes to temporary hourly staff on July 1, 2022

All temporary hourly staff subject to WAC 357-04-045 that limits temporary hourly staff to one temporary hourly appointment in 12 months or 1,050 hours, whichever comes first, will have their Original Temporary Employment Date (OTED) automatically reset to July 1, 2022 in Workday. This will restart their hours clock that will be tracked by UW Human Resources until the date of transition.

Fixed duration appointments

Subject to collective bargaining, all WFSE and SEIU 925 employees in current fixed duration appointment subtypes of Fixed Duration – LOA or Fixed Duration – Project will have their position’s employee sub-type automatically updated in Workday to “Nonpermanent-Fixed Duration” with the same end date and position number.

Temporary staff helper

Employees in “Temp Staff Helper” job profiles will transition to classified titles on or before July 1, 2022. UWHR Compensation is handling this work separately; please reach out to them at uwhrcomp@uw.edu with any questions about Temp Staff Helper employees.

UTemp staffing

UTemp Staffing will take care of all transition-related inquiries for UTemp temporary hourly employees.

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