{"id":6706,"date":"2026-10-08T10:10:43","date_gmt":"2026-10-08T18:10:43","guid":{"rendered":"https:\/\/hr.uw.edu\/talent\/?page_id=6706"},"modified":"2026-10-16T08:45:29","modified_gmt":"2026-10-16T16:45:29","slug":"starter-guide","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/talent\/workday-learning\/starter-guide\/","title":{"rendered":"Workday Learning starter guide"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_88 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/talent\/workday-learning\/starter-guide\/#About-Workday-Learning-at-the-UW\" >About Workday Learning at the UW<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/talent\/workday-learning\/starter-guide\/#Timelines-and-expectations\" >Timelines and expectations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/talent\/workday-learning\/starter-guide\/#Workday-Learning-checklist-for-online-courses\" >Workday Learning checklist for online courses<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/talent\/workday-learning\/starter-guide\/#Workday-Learning-intake-for-online-courses\" >Workday Learning intake for online courses<\/a><\/li><\/ul><\/nav><\/div>\n<h2 id=\"sec-1-about-workday-learning-at-the-uw\"><span class=\"ez-toc-section\" id=\"About-Workday-Learning-at-the-UW\"><\/span>About Workday Learning at the UW<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Workday Learning is a limited learning management system within the larger Workday platform. Workday Learning is administered through a partnership between UWIT and UW Human Resources.<\/p>\n<p>Within UWHR, Professional &amp; Organizational Development (POD) is leading the effort to implement trainings for employees in Workday Learning, which includes working with clients and stakeholders across the UW.<\/p>\n<p>At this time:<\/p>\n<ul>\n<li>Workday Learning is for UW employees, not for students.<\/li>\n<li>POD is operating with limited staffing and resources.<\/li>\n<li>When considering implementation, prioritization will be given to:\n<ul>\n<li>Compliance-related enterprise-wide trainings and other high-volume or high-impact trainings <em>and<\/em><\/li>\n<li>Online courses that are entirely self-paced and meet defined standards (see below).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Learn more about <a href=\"https:\/\/hr.uw.edu\/talent\/workday-learning-implementation\/\">Workday Learning implementation<\/a>.<\/p>\n<h2 id=\"sec-2-timelines-and-expectations\"><span class=\"ez-toc-section\" id=\"Timelines-and-expectations\"><\/span>Timelines and expectations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Importing, testing, and launching a course in Workday Learning is an intensive, multi-step process. It\u2019s imperative that your training is final and complete before you submit it to POD. This means that your training must be approved by any stakeholders or authorities as appropriate, is error-free, and meets instructional design and accessibility requirements as defined in POD\u2019s <a href=\"https:\/\/hr.uw.edu\/talent\/wp-content\/uploads\/sites\/17\/2026\/10\/workday-learning-standards-october-20261016.docx\" target=\"_blank\" rel=\"noopener\">Learning Experience Standards<\/a>.<\/p>\n<p>POD will have limited capacity to republish versions of your course due to errors or inaccuracies. In addition, publishing new versions impacts learners who have started but not completed the course.<\/p>\n<p>Once you\u2019ve completed the steps below, POD will work with you to determine timelines for your project.<\/p>\n<h2 id=\"sec-3-workday-learning-checklist-for-online-courses\"><span class=\"ez-toc-section\" id=\"Workday-Learning-checklist-for-online-courses\"><\/span>Workday Learning checklist for online courses<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Do you have, or are you preparing, an online course for UW employees? Is your course finalized, or will it be finalized soon?<\/li>\n<li>Does the platform or application you\u2019re using allow you to produce a SCORM file?<\/li>\n<li>Does your course have executive sponsorship or approval?<\/li>\n<li>Is your course compliance-related, or is it a high-volume or high-impact training for UW employees? In other words, do all or some employees need to take your course to get access to a specific security role or to fulfill a legal, policy or regulatory requirement?<\/li>\n<li>Does your course meet all of the instructional design and accessibility requirements defined in this <a href=\"https:\/\/hr.uw.edu\/talent\/wp-content\/uploads\/sites\/17\/2026\/10\/workday-learning-standards-october-20261016.docx\" target=\"_blank\" rel=\"noopener\">Learning Experience Standards document<\/a>? Along with meeting the stated requirements, we highly recommend you follow the best practices outlined in the document. <strong>Your course must meet the requirements as defined in POD\u2019s<\/strong> <a href=\"https:\/\/hr.uw.edu\/talent\/wp-content\/uploads\/sites\/17\/2026\/10\/workday-learning-standards-october-20261016.docx\" target=\"_blank\" rel=\"noopener\">Learning Experience Standards<\/a> <strong>before initiating the intake process with POD.<\/strong><\/li>\n<\/ul>\n<h2 id=\"sec-4-workday-learning-intake-for-online-courses\"><span class=\"ez-toc-section\" id=\"Workday-Learning-intake-for-online-courses\"><\/span>Workday Learning intake for online courses<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you can respond \u201cyes\u201d to each item in the checklist above, you may be ready to initiate the intake process!<\/p>\n<p>To begin the intake process, email <a href=\"mailto:pod@uw.edu?subject=Workday Learning intake request\">pod@uw.edu<\/a>. POD will respond within three business days with an intake form for you to complete.<\/p>\n<p><strong>We\u2019re excited to continue growing Workday Learning and look forward to partnering with you!<\/strong><\/p>\n<h3 id=\"sec-4-hosting-documents-in-workday-learning\">Hosting documents in Workday Learning<\/h3>\n<p>Workday Learning has the capability to host job aids and other training related-documents or materials that support learning programs.<\/p>\n<p><b>A few things to consider:<\/b><\/p>\n<ul>\n<li>If the document has information that changes frequently or needs regular updates, consider hosting this information elsewhere, for instance on your website.<\/li>\n<li>Documents will be accessible to all employees who log into Workday Learning.<\/li>\n<li>Documents appear as \u201clessons\u201d in Workday Learning.<\/li>\n<li>After a learner has accessed a document, they will see \u201cLesson Completed!\u201d<\/li>\n<li>Learners must select &#8220;View Lesson Again\u201d to access the document again.<\/li>\n<li>There is no version control for standalone lessons; updated content will override the previous content.<\/li>\n<li>All documents must meet <a href=\"https:\/\/www.washington.edu\/accesstech\/documents\/\">accessibility standards<\/a>.<\/li>\n<li>Word documents do not open directly in Workday; they must be downloaded. Learners may continue to refer to a downloaded document even after it\u2019s been updated in Workday.<\/li>\n<li>PDFs open directly in Workday and can also be downloaded from Workday, but extra steps must be taken to ensure the PDF is accessible, for example if <a href=\"https:\/\/www.washington.edu\/accesstech\/documents\/word-pdfs\/\">creating a PDF from a Word doc,<\/a> you must also <a href=\"https:\/\/www.washington.edu\/accesstech\/documents\/check-pdfs\/\">review the PDF&#8217;s Accessibility Tags<\/a>.<\/li>\n<\/ul>\n<p>To begin the intake process for your document(s), email <a href=\"mailto:pod@uw.edu\">pod@uw.edu<\/a>. POD will respond within three business days with an intake form for you to complete.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Workday Learning is a limited learning management system within the larger Workday platform.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":6728,"menu_order":20,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","slim_seo":{"title":"Workday Learning starter guide - Total Talent Management","description":"Workday Learning is a limited learning management system within the larger Workday platform."},"_slim_seo_primary_term_category":0,"footnotes":""},"categories":[],"class_list":["post-6706","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6706","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/comments?post=6706"}],"version-history":[{"count":14,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6706\/revisions"}],"predecessor-version":[{"id":6757,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6706\/revisions\/6757"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6728"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/media?parent=6706"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/categories?post=6706"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}