{"id":6445,"date":"2026-07-02T14:04:27","date_gmt":"2026-07-02T22:04:27","guid":{"rendered":"https:\/\/hr.uw.edu\/talent\/sample-page\/workday-learning-implementation\/"},"modified":"2026-10-13T10:36:06","modified_gmt":"2026-10-13T18:36:06","slug":"implementation","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/talent\/workday-learning\/implementation\/","title":{"rendered":"Workday Learning implementation"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_88 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/talent\/workday-learning\/implementation\/#A-new-way-to-learn-at-the-UW\" >A new way to learn at the UW<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/talent\/workday-learning\/implementation\/#Timeline-and-what-to-expect\" >Timeline and what to expect<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/talent\/workday-learning\/implementation\/#FAQs\" >FAQs<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"A-new-way-to-learn-at-the-UW\"><\/span>A new way to learn at the UW<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Workday Learning launched in January 2026 with the required course <a href=\"https:\/\/www.washington.edu\/civilrights\/prevention-and-education\/online-courses\/civil-rights-employee-course\/\"><strong>Understanding Civil Rights<\/strong><\/a> as part of a limited pilot focused on delivering and tracking required employee training. This pilot introduced a new way to access learning at the University of Washington right inside the Workday system you already use.<\/p>\n<h3>Why Workday Learning<\/h3>\n<p>Workday Learning will eventually become UW\u2019s enterprise learning management system for all employees. The pilot with Understanding Civil Rights allowed us to:<\/p>\n<ul>\n<li>Meet a federal requirement: All UW employees were required to complete a civil rights anti-discrimination online course by June 2026.<\/li>\n<li>Deliver training directly in Workday\u2014no more juggling multiple systems.<\/li>\n<li>Learn what works (and what doesn\u2019t) for enterprise-wide training at the UW.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Timeline-and-what-to-expect\"><\/span>Timeline and what to expect<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The pilot focused on a single, federally required training, which allowed UWHR and UWIT to validate the system, support model, and reporting. After the initial pilot, implementation continued in 2026 with two courses internal to UWHR, which enabled us to better understand the Workday Learning system and fine-tune our processes.<\/p>\n<ul>\n<li><strong>Understanding Civil Rights<\/strong>\n<ul>\n<li>Launched January 2026 in Workday Learning, with employees expected to complete by March 10, 2026.<\/li>\n<li>Subsequently assigned to all new employees on an ongoing basis.<\/li>\n<li>Learn more about <a href=\"https:\/\/www.washington.edu\/civilrights\/prevention-and-education\/online-courses\/civil-rights-employee-course\/\">Understanding Civil Rights<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Welcome Day new employee orientation<\/strong>\n<ul>\n<li>As of June 2026, <a href=\"https:\/\/wd5.myworkday.com\/uw\/learning\/course\/b7c0797fd334100115b9afac50460000?type=9882927d138b100019b6a2df1a46018b\">registration for in-person Welcome Day<\/a> is now open in Workday Learning.<\/li>\n<li>As of June 2026, the <a href=\"https:\/\/wd5.myworkday.com\/uw\/learning\/course\/db63d78457da100117b877e147c40000?type=9882927d138b100019b6a2df1a46018b\">self-paced online Welcome Day course<\/a> is now delivered in Workday Learning.<\/li>\n<li>Learn more about <a href=\"https:\/\/hr.uw.edu\/pod\/welcome-day-orientation\/new-employee-orientation\/\" target=\"_blank\" rel=\"noopener\">Welcome Day<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Inclusive and Compliant Hiring Practices at UW<\/strong><strong>: A Guide for Hiring Authorities<\/strong>\n<ul>\n<li>As of July 2026, this new self-paced online course is delivered in Workday Learning.<\/li>\n<li>Learn more about the <a href=\"https:\/\/hr.uw.edu\/talent\/onboarding\/required-training-for-hiring-authorities\/\" target=\"_blank\" rel=\"noopener\">Inclusive and Compliant Hiring Practices at UW<\/a> training.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>What\u2019s next<\/h3>\n<p>Workday Learning is rolling out in thoughtful stages to make sure it works well for everyone before it scales more broadly.\u00a0This paced approach helps the University deliver a consistent experience, avoid duplication across systems, and ensure teams receive the right level of support.<\/p>\n<p><span data-teams=\"true\">As we move forward with Workday Learning, we will be looking at compliance-related enterprise-wide trainings and other high-volume or high-impact trainings for possible Workday Learning implementation. If you have trainings you&#8217;re interested in delivering through Workday Learning, see the <a href=\"https:\/\/hr.uw.edu\/talent\/workday-learning\/starter-guide\/\">starter guide<\/a> published in October 2026.<\/span><\/p>\n<p>Email <a href=\"mailto:pod@uw.edu?subject=Please add me to the Workday Learning mailing list\">pod@uw.edu<\/a> to be added to the mailing list and receive a quarterly newsletter.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"FAQs\"><\/span>FAQs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div id=\"accordion\" class=\"uwhr-accordion\">\n<div class=\"panel panel-default\">\n<div id=\"headingThree\" class=\"panel-heading\">\n<div id=\"headingThree\" class=\"panel-heading\">\n<div id=\"accordion\" class=\"uwhr-accordion\">\n<div class=\"panel panel-default\">\n<div id=\"headingFour\" class=\"panel-heading\">\n<h6><strong>Where do I access trainings in Workday Learning?<\/strong><\/h6>\n<p>In your <a href=\"https:\/\/wd5.myworkday.com\/uw\/d\/home.htmld\">Workday account<\/a>, under the new \u201cLearning\u201d app.<\/p>\n<h6><strong>How do I sign up for a course in Workday Learning?<\/strong><\/h6>\n<ol>\n<li>Log into <strong>Workday<\/strong><\/li>\n<li>In the <strong>Search<\/strong> field, enter the <strong>course title<\/strong> (e.g., Welcome Day)<\/li>\n<li><strong>Select the course<\/strong> you want to enroll employees in (note: for Welcome Day, choose Online or In-person)<\/li>\n<li>On the course overview screen, select the <strong>Select Offering<\/strong> button.<\/li>\n<li><strong>Select one from the list<\/strong> of upcoming offerings, and then select <strong>OK<\/strong>.<\/li>\n<\/ol>\n<h6><strong>Who can I contact if I have problems accessing trainings in Workday Learning?<\/strong><\/h6>\n<p>Please contact <a href=\"mailto:hrhelp@uw.edu\">hrhelp@uw.edu<\/a>.<\/p>\n<h6><strong>Can managers enroll employees into a course in Workday Learning?<\/strong><\/h6>\n<p>Yes. Use the following instructions to register or enroll an employee into a course available in Workday Learning.<\/p>\n<ol>\n<li>Log into <strong>Workday<\/strong><\/li>\n<li>In the <strong>Search<\/strong> field, enter the <strong>course title<\/strong> (e.g., Welcome Day)<\/li>\n<li><strong>Select the course<\/strong> you want to enroll in (note: for Welcome Day, choose Online or In-person)<\/li>\n<li>On the course overview screen, select the <strong>Enroll My Team<\/strong> link<\/li>\n<li>Select an <strong>offering<\/strong>, then select the <strong>OK<\/strong> button<\/li>\n<li>On the <strong>Review<\/strong> page, complete the following:\n<ol type=\"a\">\n<li>Assign as Required Learning: No<\/li>\n<li>Workers: Select one or more employees<\/li>\n<li>Comments: Leave blank<\/li>\n<\/ol>\n<\/li>\n<li>Select the <strong>Submit<\/strong> button<\/li>\n<\/ol>\n<h6><strong>Can I track completions for all <a href=\"https:\/\/hr.uw.edu\/talent\/onboarding-and-training\/required-employee-training\/\">required employee training<\/a> in Workday Learning?<\/strong><\/h6>\n<p>No; at this time you can only view enrollments and completions for the courses in Workday Learning (see above, under &#8220;Timeline and what to expect&#8221;). Currently, other required trainings are hosted in a variety of systems and platforms, not Workday Learning.<\/p>\n<h6><strong>How can I see enrollments or completions in Workday Learning?<\/strong><\/h6>\n<ul>\n<li>Enrollment and completion data can be viewed via employees&#8217; profiles in Workday. Pull up the profile, select Career from the options at left, and then select Learning from the row of tabs across the top.<\/li>\n<li><strong>Managers\/Supervisors<\/strong> can view learning enrollment and completion data for their own teams, including skip-level reports.<\/li>\n<li><strong>HR Partners<\/strong> and <strong>Learning Coordinators<\/strong> can view learning enrollment and completion data only for the supervisory organizations assigned to them (for Learning Coordinators, this role includes inheritance of subordinate orgs). Both HR Partners and Learning Coordinators can access these reports in Workday Learning:<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>For required courses with assignments (e.g. Understanding Civil Rights):\n<ul>\n<li><a id=\"menur5iv\" class=\"fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn\" title=\"https:\/\/wd5.myworkday.com\/uw\/d\/task\/1422$15170.htmld\" href=\"https:\/\/wd5.myworkday.com\/uw\/d\/task\/1422$15170.htmld\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Link Learning Completion Matrix Report by HR Org R0138\">Learning Completion Matrix Report by HR Org R0138<\/a><\/li>\n<li><a id=\"menur5j1\" class=\"fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn\" title=\"https:\/\/wd5.myworkday.com\/uw\/d\/task\/1422$15465.htmld\" href=\"https:\/\/wd5.myworkday.com\/uw\/d\/task\/1422$15465.htmld\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Link Learning Completion Matrix Report by Supervisory Org R0139\">Learning Completion Matrix Report by Supervisory Org R0139<\/a><\/li>\n<\/ul>\n<\/li>\n<li>For courses without assignments (e.g. Inclusive Hiring)\n<ul>\n<li><a id=\"menur5j3\" class=\"fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn\" title=\"https:\/\/wd5.myworkday.com\/uw\/d\/task\/1422$16537.htmld\" href=\"https:\/\/wd5.myworkday.com\/uw\/d\/task\/1422$16537.htmld\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Link Learning Enrollment Report R0098\">Learning Enrollment Report R0098<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Additionally, Learning Coordinators can access a UW Medicine version of Learning Assignment Report R0135.2:\n<ul>\n<li><a id=\"menur5j5\" class=\"fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn\" title=\"https:\/\/wd5.myworkday.com\/uw\/d\/task\/1422$15526.htmld\" href=\"https:\/\/wd5.myworkday.com\/uw\/d\/task\/1422$15526.htmld\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Link Learning Completion Reports for Learning Auditor - UW Medicine R0135.2\">Learning Completion Reports for Learning Auditor &#8211; UW Medicine R0135.2<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<p>If you missed the application for the <strong>Learning Coordinator role<\/strong> in August 2026: Use the <a href=\"https:\/\/uw.service-now.com\/sp?id=sc_cat_item&amp;sys_id=2fd512031b437050287ba683b24bcbff\">Security Role Change Request form<\/a> to request this role (enter &#8220;Learning Coordinator role&#8221; in the comments). Please note that the Learning Coordinator(s) should be the officially designated person(s) in your organization responsible for tracking training compliance, and in most cases this security role is being limited to two per organization\/department.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Information and resources about Workday Learning launch and implementation at the UW.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":6728,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","slim_seo":{"title":"Workday Learning implementation - Total Talent Management","description":"Information and resources about Workday Learning launch and implementation at the UW."},"_slim_seo_primary_term_category":0,"footnotes":""},"categories":[],"class_list":["post-6445","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6445","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/comments?post=6445"}],"version-history":[{"count":26,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6445\/revisions"}],"predecessor-version":[{"id":6750,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6445\/revisions\/6750"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6728"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/media?parent=6445"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/categories?post=6445"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}