{"id":6394,"date":"2026-07-02T14:04:10","date_gmt":"2026-07-02T22:04:10","guid":{"rendered":"https:\/\/hr.uw.edu\/talent\/sample-page\/e-verify\/"},"modified":"2026-07-03T10:30:16","modified_gmt":"2026-07-03T18:30:16","slug":"e-verify","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/talent\/hiring-process\/prehire-background-checks\/e-verify\/","title":{"rendered":"E-Verify"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/prehire-background-checks\/e-verify\/#Positions-are-covered-by-E-Verify-requirements-if-they\" >Positions are covered by E-Verify requirements if they:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/prehire-background-checks\/e-verify\/#Individual-employees-are-exempt-from-E-Verify-requirements-if-they\" >Individual employees are exempt from E-Verify requirements if they:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/prehire-background-checks\/e-verify\/#E-Verify-deadlines-and-exclusions\" >E-Verify deadlines and exclusions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/prehire-background-checks\/e-verify\/#Identify-positions-requiring-E-Verify\" >Identify positions requiring E-Verify<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/prehire-background-checks\/e-verify\/#Conduct-E-Verify-checks\" >Conduct E-Verify checks<\/a><\/li><\/ul><\/nav><\/div>\n<p>Institutions of higher education entering into federal contracts are required to use the E-Verify system to establish the employment eligibility of newly hired and current employees who directly perform work on a federal contract that includes the E-Verify clause.<\/p>\n<p>E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in which the employment eligibility of designated employees is confirmed after the I-9 Employment Eligibility Verification Form I-9 has been completed. E-Verify does not replace the Employment Eligibility Verification Form (Form I-9) requirement. Rather, in addition to the completion of the Form I-9, those employers required to use E-Verify will enter the worker&#8217;s identity and employment eligibility information from the Form I-9 into the E-Verify system. E-Verify conducts a two-step verification process that checks employee information electronically against records contained in DHS and Social Security Administration databases.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Positions-are-covered-by-E-Verify-requirements-if-they\"><\/span><strong>Positions are covered by E-Verify requirements if they:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>Have any wage distribution on the cost center assigned to a contract that contains the E-Verify clause; or,<\/li>\n<li>Are part of a cost share agreement with a federal contract that contains the E-Verify clause; or,<\/li>\n<li>Are paid directly from an agency for work performed on a federal contract that contains the E-Verify clause.<\/li>\n<\/ul>\n<p>Positions that normally perform support work, such as indirect or overhead functions, and do not perform any substantial duties applicable to the contract, are excluded from the E-Verify requirement. Working on a proposal, as opposed to working on an awarded contract, is not covered by E-Verify requirements.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Individual-employees-are-exempt-from-E-Verify-requirements-if-they\"><\/span><strong>Individual employees are exempt from E-Verify requirements if they:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>Have been continuously employed at the UW since November 6, 1986; or,<\/li>\n<li>Currently hold an active U.S. Government security clearance of confidential, secret or top secret; or,<\/li>\n<li>Have had a background investigation completed and credentials issued pursuant to <a href=\"http:\/\/www.dhs.gov\/xabout\/laws\/gc_1217616624097.shtm#0\" target=\"_blank\" rel=\"noopener noreferrer\">Homeland Security Presidential Directive (HSPD)-12<\/a>.<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"E-Verify-deadlines-and-exclusions\"><\/span><strong>E-Verify deadlines and exclusions<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>For newly hired employees directly performing work on a federal contract that includes the E-Verify clause, departments must initiate an E-Verify check no later than the end of three (3) business days after the employee&#8217;s actual start date. The check may not be initiated until after the Form I-9 has been completed.<\/p>\n<p>For current employees assigned to work on a contract covered by E-Verify requirements, departments are required to initiate E-Verify within 90 calendar days after contract award or within 30 days after assignment to the contract, whichever is later.<\/p>\n<p>For current employees working on contracts issued before September 8, 2009 the E-Verify requirements do not apply unless the terms of the contracts are changed by the federal agency to incorporate the E-Verify clause.<\/p>\n<hr \/>\n<p>If you are unsure about whether a change in your contract, issued before September 8, 2009, has occurred please refer to your administrator, budget contact, the principal investigator or the Office of Sponsored Programs.<\/p>\n<hr \/>\n<h4><span class=\"ez-toc-section\" id=\"Identify-positions-requiring-E-Verify\"><\/span><strong>Identify positions requiring E-Verify<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>At the time of recruitment for a new or vacant position, each employing unit is responsible for determining whether the position is subject to the E-Verify requirement. If you are unsure about the funding for the position, please refer to your administrator, budget contact, or the principal investigator.<\/p>\n<p>Recruitments for positions subject to E-Verify must specify the requirement in the requisition. Notice of the E-Verify requirement must be included in the job&#8217;s posting on the UW employment website.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Conduct-E-Verify-checks\"><\/span><strong>Conduct E-Verify checks<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Please see the <a href=\"https:\/\/employeehelp.workday.uw.edu\/admin-corner\/hcm-resources\/e-verify\/\" target=\"_blank\" rel=\"noopener\">E-Verify webpage<\/a> for more information on E-Verify. Please submit all E-Verify paperwork to the Payroll Office at <a href=\"mailto:payroll@uw.edu\">payroll@uw.edu<\/a>.<\/p>\n<p>For access to the E-Verify system, contact the Office of Sponsor Programs (OSP):<\/p>\n<p>(206) 543-4043<br \/>\n<a href=\"mailto:osp@uw.edu\">osp@uw.edu<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Use the E-Verify system to establish employment eligibility of newly hired and current employees who directly perform work on a federal contract that includes the E-Verify clause.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":6414,"menu_order":80,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"yes","footnotes":""},"class_list":["post-6394","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6394","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/comments?post=6394"}],"version-history":[{"count":1,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6394\/revisions"}],"predecessor-version":[{"id":6469,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6394\/revisions\/6469"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/pages\/6414"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/talent\/wp-json\/wp\/v2\/media?parent=6394"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}