Institutions of higher education entering into federal contracts are required to use the E-Verify system to establish the employment eligibility of newly hired and current employees who directly perform work on a federal contract that includes the E-Verify clause.<\/p>\n
E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in which the employment eligibility of designated employees is confirmed after the I-9 Employment Eligibility Verification Form I-9 has been completed. E-Verify does not replace the Employment Eligibility Verification Form (Form I-9) requirement. Rather, in addition to the completion of the Form I-9, those employers required to use E-Verify will enter the worker’s identity and employment eligibility information from the Form I-9 into the E-Verify system. E-Verify conducts a two-step verification process that checks employee information electronically against records contained in DHS and Social Security Administration databases.<\/p>\n
Positions that normally perform support work, such as indirect or overhead functions, and do not perform any substantial duties applicable to the contract, are excluded from the E-Verify requirement. Working on a proposal, as opposed to working on an awarded contract, is not covered by E-Verify requirements.<\/p>\n
For newly hired employees directly performing work on a federal contract that includes the E-Verify clause, departments must initiate an E-Verify check no later than the end of three (3) business days after the employee’s actual start date. The check may not be initiated until after the Form I-9 has been completed.<\/p>\n
For current employees assigned to work on a contract covered by E-Verify requirements, departments are required to initiate E-Verify within 90 calendar days after contract award or within 30 days after assignment to the contract, whichever is later.<\/p>\n
For current employees working on contracts issued before September 8, 2009 the E-Verify requirements do not apply unless the terms of the contracts are changed by the federal agency to incorporate the E-Verify clause.<\/p>\n
If you are unsure about whether a change in your contract, issued before September 8, 2009, has occurred please refer to your administrator, budget contact, the principal investigator or the Office of Sponsored Programs.<\/p>\n
At the time of recruitment for a new or vacant position, each employing unit is responsible for determining whether the position is subject to the E-Verify requirement. If you are unsure about the funding for the position, please refer to your administrator, budget contact, or the principal investigator.<\/p>\n
Recruitments for positions subject to E-Verify must specify the requirement in the requisition. Notice of the E-Verify requirement must be included in the job’s posting on the UW employment website.<\/p>\n
Please see the E-Verify webpage<\/a> for more information on E-Verify. Please submit all E-Verify paperwork to the Payroll Office at payroll@uw.edu<\/a>.<\/p>\n