As authorized by UW APS 34.2<\/a>, the administrative official with delegated authority may approve a lump sum relocation incentive payment when necessary to recruit a new employee or to retain a current employee who will have to make a domiciliary move in order to accept a University position. Lump sum relocation incentive payments must be made from the organization\u2019s existing resources.<\/p>\n Authority to approve lump sum relocation incentive payments is as follows:<\/p>\n Appointing authorities may establish procedures that their units must follow to obtain approval for relocation incentive payments.<\/p>\n Return to top<\/a><\/p> Relocation incentive payment in excess of $50,000 or 25% of the employee\u2019s first year full-time annualized salary, whichever is greater, requires advance approval as follows:<\/p>\n Return to top<\/a><\/p> UW employees who must relocate to another geographic location (either in the US or internationally) as part of their University employment are eligible to receive a lump sum relocation incentive payment under the following conditions:<\/p>\n Return to top<\/a><\/p> The full amount of the relocation incentive payment must be repaid to the University if within one year of the date of appointment the employee voluntarily terminates employment or engages in behavior that makes termination of employment necessary. Termination of employment as a result of layoff, disability separation, or other good cause as determined by the Provost or Vice President for Human Resources (or their respective designees) does not require repayment of the relocation compensation.<\/p>\n Return to top<\/a><\/p> Relocation incentive payment is not a substitute for or an alternative to the payment of moving expenses incurred by new or transferred employees authorized by UW APS 34.1<\/a>. As determined by the employing official and approved by the designated authority, a prospective employee may:<\/p>\n Return to top<\/a><\/p> Federal law requires that employees pay payroll taxes on lump sum relocation incentive and moving expense\u00a0payments.\u00a0UW reports\u00a0these payments on the W-2 form.\u00a0Employees may wish to seek advice from a tax professional.<\/p>\n Return to top<\/a><\/p> \u201cThis offer includes a relocation incentive payment in the amount of $______. Acceptance of this offer confirms your understanding that the full amount of the relocation incentive payment must be repaid to the University if within one year of the date of your appointment you voluntarily terminate University employment or if you engage in behavior that makes termination of employment necessary. In addition, acceptance of this offer may have tax consequences for you, and necessary payroll deductions will be taken from the relocation incentive payment. If you have questions about the tax implications of the relocation incentive payment, you may wish to consult a tax professional for advice.\u201d<\/p>\n Return to top<\/a><\/p> No.<\/p>\n<\/div>\n<\/div>\n No.<\/p>\n<\/div>\n<\/div>\n The law does not establish a minimum distance. However the University does not approve relocation incentive payments where changing residences is a matter of employee choice or preference, but is not required by the acceptance of an position.<\/p>\n<\/div>\n<\/div>\n There can be no advance payment of a lump sum relocation incentive payment. The payment is only made after the individual is on the payroll. In addition, lump sum relocation incentive payments are treated as salary and are fully taxable.<\/p>\n<\/div>\n<\/div>\n No.<\/p>\n<\/div>\n<\/div>\n No. A lump sum relocation incentive payment may only be paid upon appointment to a position and cannot be used as described in the preceding example.<\/p>\n<\/div>\n<\/div>\n An employee who has received a lump sum relocation incentive payment becomes eligible to again receive a lump sum relocation incentive payment when that employee must make a work-related move to another geographic location and establish a new residence for a period of at least six months.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n
Payment limit and\u00a0exceptions<\/h4>\n
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Relocation of current employees<\/h4>\n
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Repayment<\/h4>\n
Moving expenses<\/h4>\n
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Taxation<\/h4>\n
Employment offer<\/h4>\n
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Process payment – Medical Centers staff<\/h5>\n
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Process payment – Campus staff<\/h5>\n
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Frequently Asked Questions<\/h4>\n
Does occasional travel with extended stays in another location, like teaching a quarter abroad, qualify for lump sum relocation incentive payment?<\/i><\/a><\/h5>\n<\/div>\n
Can a lump sum relocation incentive payment be used for an employee who is taking professional leave or on sabbatical?<\/i><\/a><\/h5>\n<\/div>\n
Is there a minimum distance for a domiciliary move that would make an employee eligible for a relocation incentive payment?<\/i><\/a><\/h5>\n<\/div>\n
Can a lump sum relocation incentive payment be paid in advance of a move?<\/i><\/a><\/h5>\n<\/div>\n
Can a lump sum relocation incentive payment be paid out over time, for example to reduce tax consequences to the employee?<\/i><\/a><\/h5>\n<\/div>\n
Can a person receive multiple lump sum relocation incentive payments for a situation like the following: The employee received a lump sum relocation incentive payment to relocate to another geographic location, but the employee must return periodically to the Seattle area for work stays of several weeks or months, after which the employee goes back to the site of the original relocation?<\/i><\/a><\/h5>\n<\/div>\n
When does an employee who has received one lump sum relocation incentive payment again become eligible to receive another relocation incentive payment?<\/i><\/a><\/h5>\n<\/div>\n