{"id":2578,"date":"2026-05-26T16:52:12","date_gmt":"2026-05-27T00:52:12","guid":{"rendered":"https:\/\/hr.uw.edu\/talent\/?page_id=2578"},"modified":"2026-05-27T15:10:56","modified_gmt":"2026-05-27T23:10:56","slug":"required-training-for-hiring-authorities","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/talent\/onboarding\/required-training-for-hiring-authorities\/","title":{"rendered":"Required training for hiring authorities"},"content":{"rendered":"<p>Hiring involves many people in varying roles. Please review the information on this page carefully as training requirements are based on specific roles, as defined below.<\/p>\n<ul>\n<li><strong>\u201cHiring authorities\u201d<\/strong> are those responsible for making the hiring decision, for example a dean, a hiring manager, or a delegate for a dean or hiring manager.<\/li>\n<li><strong>\u201cSearch committee members\u201d<\/strong> can include anyone participating in any part of the hiring and selection process, including creating the job posting, advertising a job, screening resumes, performing phone screenings, and participating on interview committees.<\/li>\n<li><strong>\u201cAll hiring roles\u201d<\/strong> includes the roles above as well as anyone participating in a recruiting capacity. &#8220;All staff hiring roles&#8221; includes all hiring roles for staff positions.<\/li>\n<\/ul>\n<h4>Core training<\/h4>\n<h5 class=\"purple\" style=\"padding-left: 40px\">Coming July 1, 2026:<\/h5>\n<ul>\n<li><strong>Inclusive and Compliant Hiring Practices at UW<\/strong><strong>: A Guide for Hiring Authorities<\/strong>: Required for hiring authorities involved with hiring <em>faculty<\/em>, <em>librarians<\/em>, <em>other academic personnel<\/em>, <em>staff<\/em>, <em>graduate medical education<\/em>, and <em>graduate student ASEs<\/em>.<\/li>\n<\/ul>\n<h4>Additional required training and resources<\/h4>\n<div id=\"accordion\" class=\"uwhr-accordion\">\n<div class=\"panel panel-default\">\n<div id=\"headingOne\" class=\"panel-heading\">\n<h5 class=\"panel-title\"><a class=\"panel-link collapsed\" href=\"#collapseOne\" data-toggle=\"collapse\" data-parent=\"#accordion\">Academic personnel and faculty<\/a><\/h5>\n<\/div>\n<div id=\"collapseOne\" class=\"panel-collapse collapse\">\n<h5>Additional training and resources:<\/h5>\n<ul>\n<li>The process for recruiting academic personnel to the University of Washington, from the initial planning stages through new employee onboarding, is outlined in this <a href=\"https:\/\/ap.washington.edu\/ahr\/policies\/recruitment\/\" target=\"_blank\" rel=\"noopener\">Recruitment section<\/a>, including:\n<ul>\n<li>Planning a hire<\/li>\n<li>Posting jobs<\/li>\n<li>Interview and hire process<\/li>\n<li>Making an offer<\/li>\n<\/ul>\n<\/li>\n<li>Academic personnel criminal background checks<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"panel panel-default\">\n<div id=\"headingTwo\" class=\"panel-heading\">\n<h5 class=\"panel-title\"><a class=\"panel-link collapsed\" href=\"#collapseTwo\" data-toggle=\"collapse\" data-parent=\"#accordion\">Staff<\/a><\/h5>\n<\/div>\n<div id=\"collapseTwo\" class=\"panel-collapse collapse\">\n<h5>Additional training and resources:<\/h5>\n<ul>\n<li>The <a href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/hiring-staff\/staff-hiring-process-overview\/\" target=\"_blank\" rel=\"noopener\">Staff hiring process overview<\/a> outlines all steps, from creating a position to documenting the process once your hire is complete.\n<ul>\n<li>Use this <a href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/preparing-for-and-conducting-the-recruitment\/job-posting-components\/\" target=\"_blank\" rel=\"noopener\">Job posting components guide<\/a> to follow the templated \u201cjob posting\u201d structure in Workday and ensure consistency and completeness across all postings.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"panel panel-default\">\n<div id=\"headingThree\" class=\"panel-heading\">\n<h5 class=\"panel-title\"><a class=\"panel-link collapsed\" href=\"#collapseThree\" data-toggle=\"collapse\" data-parent=\"#accordion\">School of Medicine<\/a><\/h5>\n<\/div>\n<div id=\"collapseThree\" class=\"panel-collapse collapse\">\n<h5>Additional training and resources:<\/h5>\n<ul>\n<li><a href=\"https:\/\/resources.som.uw.edu\/administration-and-finance\/administration-and-operations\/staff-human-resources\/employment-lifecycle-resources\/manager-resources\" target=\"_blank\" rel=\"noopener\">Manager resources page<\/a> includes links to <strong>required training<\/strong>, resources and toolkits.<\/li>\n<li><a href=\"https:\/\/resources.som.uw.edu\/administration-and-finance\/administration-and-operations\/staff-human-resources\/employment-lifecycle-resources\/staff-recruitment-and-hiring-process\" target=\"_blank\" rel=\"noopener\">Staff Recruitment and Hiring Process page<\/a> consolidates tools, policies and guidance for the School of Medicine hiring managers and HR teams to support the overall recruitment and hiring process<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"panel panel-default\">\n<div id=\"headingFour\" class=\"panel-heading\">\n<h5 class=\"panel-title\"><a class=\"panel-link collapsed\" href=\"#collapseFour\" data-toggle=\"collapse\" data-parent=\"#accordion\">Academic Student Employees<\/a><\/h5>\n<\/div>\n<div id=\"collapseFour\" class=\"panel-collapse collapse\">\n<h5>Additional training and resources:<\/h5>\n<ul>\n<li><a href=\"https:\/\/facstaff.grad.uw.edu\/advising-resources\/funding-management\/administering-assistantships\/locate-and-hire-an-ase\/\" target=\"_blank\" rel=\"noopener\">Locate and hire an ASE page<\/a> includes:\n<ul>\n<li>Advertising for an ASE<\/li>\n<li>Job class codes<\/li>\n<li>Eligibility<\/li>\n<li>Salary<\/li>\n<li>Making an offer<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"panel panel-default\">\n<div id=\"headingFive\" class=\"panel-heading\">\n<h5 class=\"panel-title\"><a class=\"panel-link collapsed\" href=\"#collapseFive\" data-toggle=\"collapse\" data-parent=\"#accordion\">Graduate Medication Education<\/a><\/h5>\n<\/div>\n<div id=\"collapseFive\" class=\"panel-collapse collapse\">\n<h5>Additional training and resources:<\/h5>\n<ul>\n<li><a href=\"https:\/\/sites.uw.edu\/uwgme\/recruitment-resources\/\" target=\"_blank\" rel=\"noopener\">Recruitment Resources page<\/a> includes:\n<ul>\n<li>Overview of AAMC mission-aligned selection and retention process<\/li>\n<li>Preparing for interview season<\/li>\n<li>Letter to Prospective Residents and Fellows from Dr. Joyner (July 2025)<\/li>\n<li>Visa sponsorship<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<hr \/>\n<h4>Frequently asked questions<\/h4>\n<h5><b><span data-contrast=\"auto\">What is the purpose of this training? <\/span><\/b><\/h5>\n<p><span data-contrast=\"auto\">This training supports consistent, fair, and compliant hiring practices across UW by equipping participants with practical strategies for competency-based evaluation, confidentiality, and alignment with\u00a0UW policies.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h5><b><span data-contrast=\"auto\">Who is required to complete the training?<\/span><\/b><span data-ccp-props=\"{}\"> \u00a0<\/span><\/h5>\n<p><span data-contrast=\"auto\">Hiring Authorities\u00a0are required to\u00a0take the training. Hiring Authority is defined as the\u00a0person responsible for making the hiring decision\u00a0<\/span><i><span data-contrast=\"auto\">(e.g., <\/span><\/i><i><span data-contrast=\"auto\">Dean or their\u00a0delegate and Hiring Managers and their delegates).\u00a0\u00a0<\/span><\/i><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><i><span data-contrast=\"auto\">***Though not\u00a0required,\u00a0<\/span><\/i><b><i><span data-contrast=\"auto\">ALL<\/span><\/i><\/b><i><span data-contrast=\"auto\"> individuals participating in hiring activities would benefit from taking the training and are encouraged to do so (e.g., search committee members and others involved in candidate evaluation).***<\/span><\/i><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h5><b><span data-contrast=\"auto\">When should the training be completed? <\/span><\/b><\/h5>\n<p><span data-contrast=\"auto\">The training should be completed once per year <strong>p<\/strong><\/span><b><span data-contrast=\"auto\"><strong>rior<\/strong> to\u00a0participating\u00a0in hiring activities<\/span><\/b><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h5><b><span data-contrast=\"auto\">Where do I access the training?<\/span><\/b><\/h5>\n<p><span data-contrast=\"auto\">The training is available will be available in <\/span><b><span data-contrast=\"auto\">Workday Learning <\/span><\/b>starting July 1, 2026. Learn more about <a href=\"https:\/\/hr.uw.edu\/talent\/workday-learning\/\" target=\"_blank\" rel=\"noopener\">Workday Learning<\/a>.<\/p>\n<h5><b><span data-contrast=\"auto\">How long does the training take?<\/span><\/b><\/h5>\n<p><span data-contrast=\"auto\">Approximately 20\u201325 minutes.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h5><b><span data-contrast=\"auto\">Is this training required for every search?<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h5>\n<p><span class=\"TextRun SCXW179013777 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW179013777 BCX8\">While the training does not need to be repeated for every individual search, participants are expected to complete\u00a0<\/span><span class=\"NormalTextRun SCXW179013777 BCX8\">the training annually\u00a0<\/span><span class=\"NormalTextRun SCXW179013777 BCX8\">and apply the practices consistently in all hiring activities.<\/span><span class=\"NormalTextRun SCXW179013777 BCX8\">\u00a0<\/span><span class=\"NormalTextRun CommentStart CommentHighlightPipeRest CommentHighlightRest SCXW179013777 BCX8\">Please feel free to refer back to the training often\u00a0<\/span><span class=\"NormalTextRun CommentHighlightRest SCXW179013777 BCX8\">to refresh your knowledge.<\/span><\/span><span class=\"EOP Selected SCXW179013777 BCX8\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h5><b><span data-contrast=\"auto\">How does this relate to the HR &amp; Employment Practices Checklist?<\/span><\/b><\/h5>\n<p><span class=\"TextRun SCXW50159660 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW50159660 BCX8\">This training reinforces the expectations outlined in the\u00a0<\/span><\/span><a class=\"Hyperlink SCXW50159660 BCX8\" href=\"https:\/\/www.washington.edu\/civilrights\/policies-and-guidance\/compliance-checklists\/employment-practices\/\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"TextRun Underlined SCXW50159660 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW50159660 BCX8\" data-ccp-charstyle=\"Hyperlink\">Employment Practices and Training Checklist \u2013 Civil Rights Compliance Office<\/span><\/span><\/a><span class=\"TextRun SCXW50159660 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW50159660 BCX8\">\u00a0<\/span><span class=\"NormalTextRun SCXW50159660 BCX8\">\u00a0which all hiring managers and search committees should follow\u00a0<\/span><span class=\"NormalTextRun CommentStart CommentHighlightPipeRest CommentHighlightRest SCXW50159660 BCX8\">to ensure compliance with\u00a0<\/span><span class=\"NormalTextRun CommentHighlightRest SCXW50159660 BCX8\">UW policies<\/span><span class=\"NormalTextRun CommentHighlightRest SCXW50159660 BCX8\">.<\/span><\/span><span class=\"EOP Selected SCXW50159660 BCX8\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h5><b><span data-contrast=\"auto\">Will completion be tracked?<\/span><\/b><\/h5>\n<p><span data-contrast=\"auto\">Yes. Completion is tracked in Workday Learning and may be reviewed to support compliance and consistency across hiring practices.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h5><b><span data-contrast=\"auto\">What if I have trouble accessing the training, or who can I contact with questions about the training?<\/span><\/b><\/h5>\n<p><span data-contrast=\"auto\">For assistance or with questions about the training or how it applies to your role, please reach out to:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">HR Help Desk<\/span><span data-ccp-props=\"{}\">\u00a0<a href=\"mailto:hrhelp@uw.edu\">hrhelp@uw.edu<\/a>\u00a0<\/span><\/li>\n<\/ul>\n<h5><b><span data-contrast=\"auto\"> Does this training replace other hiring programs\u2019 required trainings? <\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h5>\n<p><span data-contrast=\"auto\">No, this training does not replace other required training programs but rather provides foundation and should be used\u00a0as\u00a0a supplement\u00a0to\u00a0those\u00a0existing trainings.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Inclusive and Compliant Hiring Practices at UW: A Guide for Hiring Authorities: Required for hiring authorities involved with hiring faculty, librarians, other academic personnel, staff, graduate medical education, and graduate student ASEs.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":62,"menu_order":30,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"class_list":["post-2578","page","type-page","status-publish","format-standard","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - 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