{"id":2332,"date":"2025-08-16T11:03:27","date_gmt":"2025-08-16T19:03:27","guid":{"rendered":"https:\/\/hr.uw.edu\/talent\/?page_id=2332"},"modified":"2025-09-24T12:05:47","modified_gmt":"2025-09-24T20:05:47","slug":"requisition-types-and-create-requisition-process-changes","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/talent\/hiring-process\/workday-recruiting-job-aids\/requisition-types-and-create-requisition-process-changes\/","title":{"rendered":"Requisition types and Create Requisition process changes"},"content":{"rendered":"<p>With the implementation of the Workday Recruiting module, new requisition types have been introduced, and the Create Job Requisition Business Process (BP) has been updated. This job aid provides an overview of these changes.<\/p>\n<p>For a detailed walkthrough of the steps involved in the Create Job Requisition business process, refer to the appropriate User Guide:<\/p>\n<ul>\n<li>Create Job Requisition \u2013 Staff Campus<\/li>\n<li>Job Requisition \u2013 Existing Position \u2013 Medical Centers<\/li>\n<li>Create Job Requisition \u2013 New Position \u2013 Medical Centers<\/li>\n<\/ul>\n<p>On this job aid:<\/p>\n<p>1. Requisition Types<\/p>\n<ul>\n<li>Standard<\/li>\n<li>Confidential<\/li>\n<li>Evergreen<\/li>\n<\/ul>\n<p>2. Creating a Requisition \u2013 What\u2019s New?<\/p>\n<ul>\n<li>\u201cReason\u201d field<\/li>\n<li>\u201cJob Posting Text\u201d field<\/li>\n<li>\u201cEdit Additional Data\u201d sub-processes\n<ul>\n<li>Job Posting Information<\/li>\n<li>Background Check Billing<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Refer to the following job aids or user guide for these other requisition-related tasks:<\/p>\n<ul>\n<li>Post a job requisition: Job Postings and Early-stage Applicant Review Job Aid<\/li>\n<li>Close, freeze, or unfreeze a requisition: Close or Freeze\/Unfreeze a Job Requisition Job Aid<\/li>\n<li>Assign a security role to a requisition: Security Roles Job Aid<\/li>\n<li>Edit a requisition: Edit Job Requisition User Guide<\/li>\n<\/ul>\n<h4 id=\"requisition-types\">Requisition types<\/h4>\n<p>The Workday Recruiting module offers three different requisition types to cater to various hiring needs and to optimize the recruitment process. Descriptions for each follow.<\/p>\n<h5>1. Standard<\/h5>\n<p>Used for <strong>most positions<\/strong>; specifically, this includes any competitive recruitment posted to a UW job site, parent \/ child requisitions, and for creating departmental candidate banks.<br \/>\nA Standard Requisition is applicable in any instance where neither an Evergreen requisition nor a Confidential requisition is appropriate.<\/p>\n<h5>2. Confidential<\/h5>\n<p>Used for <strong>non-competitive direct hires<\/strong> (e.g. for temporary and nonpermanent jobs) and <strong>search waiver hires<\/strong>. Also used to populate <strong>campus-wide candidate banks<\/strong> (e.g. for Fiscal Specialist 2, Budget\/Fiscal Analyst, and Shared Services Specialist jobs).<\/p>\n<p>Confidential requisitions are not created from a Workday PN, but generate a PN when they are created.<\/p>\n<p>The requisition is not posted to our jobs sites&#8211; eligible candidates must be invited to apply via departmental recruitment or by email from a recruiter.<\/p>\n<h5>3. Evergreen<\/h5>\n<p>Used for <strong>ongoing<\/strong> or <strong>multi-position recruitment<\/strong> for a particular job. Evergreen requisitions support existing and anticipated openings for jobs that departments hire routinely and often unpredictably, or seasonally and with high-volume. These typically stay open for six months to one year.<\/p>\n<p>Candidates are sourced, reviewed, and screened from the Evergreen requisition, but finalists at the time of offer are moved into a Standard or Confidential requisition.<br \/>\nOnly the Recruiting Office Partner and UTemp Office Partner security roles can create Evergreen requisitions.<\/p>\n<p class=\"uwhr-toc-top-btn\"><a href=\"#toc\">Return to top<\/a><\/p><h4 id=\"creating-a-requisition-whats-new\">Creating a requisition: What&#8217;s new?<\/h4>\n<p>Although the Create Job Requisition Business Process (BP) is familiar, the implementation of Workday Recruiting permits the inclusion of extra data fields which allow added clarity, context, and customization to a requisition. These include \u201cReason\u201d, \u201cRecruiting Instruction\u201d, \u201cJob Posting Title\u201d, \u201cJob Posting Text\u201d.<\/p>\n<h5>&#8220;Reason&#8221; field<\/h5>\n<div><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/hr.uw.edu\/talent\/wp-content\/uploads\/sites\/17\/2025\/08\/requisition-types-reason-field-1.png\" alt=\" Image 1 Expanded \u201cReason\u201d dropdown showing three options: Backfill, Backfill with EPR, and New Position. A required field indicator is shown above the menu. \" width=\"317\" height=\"218\" \/><\/div>\n<p>The \u201cReason\u201d field of the Create Job Requisition BP has been updated to select from three primary options:<\/p>\n<p><strong>Backfill \u2013<\/strong> used when replacing the incumbent of an existing position, whether or not that position is vacant<\/p>\n<p><strong>Backfill with EPR for job profile change with current incumbent \u2013<\/strong> used when replacing the incumbent of an existing position, where updates to the position are needed and recruitment must start before the role is vacated and updates<\/p>\n<p><strong>New Position \u2013<\/strong> used for newly created positions. Each option expands to further select between competitive, non-competitive, and Search Firm. Choose the selection that matches the recruitment for the position you are creating the requisition for.<\/p>\n<h5>\u201cRecruiting Instruction\u201d field<\/h5>\n<div><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/hr.uw.edu\/talent\/wp-content\/uploads\/sites\/17\/2025\/08\/requisition-types-recruting-instructure-field-2.png\" alt=\"Image 2 Expanded \u201cRecruiting Instruction\u201d dropdown with four options: Post Externally Only, Posting Not Required, Post Internally and Externally, and Post Internally Only.\" width=\"262\" height=\"210\" \/><\/div>\n<p>The \u201cRecruiting Instruction\u201d field of the Create Job Requisition BP has been added to let Recruiting Office Partners (ROPs) know which Job Sites (if any) on which to post a position:<\/p>\n<ul>\n<li><strong>Post Externally Only \u2013<\/strong> post on the external jobs site only; used if current UW employees are not eligible for a role.<\/li>\n<li><strong>Posting Not Required \u2013<\/strong> do not post this position on a jobs site; used for direct hire requisitions.<\/li>\n<li><strong>Poster Internally and Externally \u2013<\/strong> post on both the internal and external jobs sites; used for most competitive hires and candidate banks.<\/li>\n<li><strong>Post Internally Only \u2013<\/strong> post on the internal jobs site only; used when a position is available only to recruitment by current UW employees \u201cJob Posting Text\u201d Field.<\/li>\n<\/ul>\n<p>A &#8220;Job Posting Text&#8221; field has been added, and it is where the text as it should appear within the job posting must be inserted. This new field allows the text as it appears within the job posting to differ from the Job Description sent to compensation for review. Text can be formatted for accessibility and viewing.<\/p>\n<blockquote><p>Make sure to carefully follow the job posting guidance and template found on the <a href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/preparing-for-and-conducting-the-recruitment\/job-posting-components\/\" target=\"_blank\" rel=\"noopener\">Job Posting Components<\/a> page to ensure your job postings meet all requirements and formatting guidelines (and aren\u2019t sent back for corrections).<\/p><\/blockquote>\n<div><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/hr.uw.edu\/talent\/wp-content\/uploads\/sites\/17\/2025\/08\/requisition-types-job-posting-text-3.png\" alt=\"Image 3 Job Posting Text field with sample Grants Manager description and text formatting toolbar visible.\" width=\"483\" height=\"346\" \/><\/div>\n<h5>\u201cEdit Additional Data: Job Posting Information\u201d sub-process<\/h5>\n<p>The information collected in this sub-process appears in the job posting. It serves two main purposes:<\/p>\n<p><strong>1. Optional:<\/strong> Add a department name and linked web address to the posting<\/p>\n<p><strong>2. Required for Pro Staff positions:<\/strong> Enter the salary range to display in the posting<\/p>\n<p>Note: For Classified positions, leave the salary field blank\u2014Workday will automatically populate it from internal tables.<\/p>\n<p>Note: the \u201cOther Compensation\u201d and \u201cSalary \u2013 Text (Conversion)\u201d fields are rarely used, and can be left blank.<\/p>\n<div><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/hr.uw.edu\/talent\/wp-content\/uploads\/sites\/17\/2025\/08\/requisition-types-job-posting-information-4.png\" alt=\"Image 4 Job Posting Information screen with fields for department name and website, and salary and compensation information, all empty.\" width=\"573\" height=\"349\" \/><\/div>\n<h5>\u201cEdit Additional Data: Background Check Billing\u201d sub-process<\/h5>\n<p>Workday Recruiting allows for direct payment for background checks, rather than reliance on external payment methods (e.g. ProCard). To accomplish this, complete one or both fields:<\/p>\n<p><strong>1. Background Check Account:<\/strong> Select the Supervisory Organization of the hiring department from the drop-down list.<\/p>\n<p><strong>2. Background Check Worktags:<\/strong> Enter a specific cost center, fund, grant, or other worktag to bill directly for the background check, if available.<\/p>\n<p>Note: If no worktag is entered, billing will default to the Supervisory Organization, and may need fiscal reconciliation later<\/p>\n<div><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/hr.uw.edu\/talent\/wp-content\/uploads\/sites\/17\/2025\/08\/requisition-types-background-check-billing-5.png\" alt=\"Image 5 Background Check Billing screen with fields for account, worktag, and comments, all empty. A required field indicator is shown next to \u201cBackground Check Account.\u201d\" width=\"592\" height=\"257\" \/><\/div>\n<p>&nbsp;<\/p>\n<p class=\"uwhr-toc-top-btn\"><a href=\"#toc\">Return to top<\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>An overview of new requisition types and the Create Job Requisition business process.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":2301,"menu_order":30,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"class_list":["post-2332","page","type-page","status-publish","format-standard","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Requisition types and Create Requisition process changes - Total Talent Management<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/workday-recruiting-job-aids\/requisition-types-and-create-requisition-process-changes\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Requisition types and Create Requisition process changes - 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