Vaccine verification by population
Table of Contents
Last updated: November 1, 2022
The two charts below outline the verification process by population for academic personnel and campus personnel and UW students.
UW Medicine: Medical centers staff and School of Medicine employees (including the Resident & Fellow Physician Union), whose vaccination status has been verified through the UW Medicine process, will not need to go through a separate visual verification process within the department. Instead, for current employees, information will be provided by UW Medicine to the Integrated Service Center and vaccine verification status will be uploaded to Workday through a mass upload.
Suppliers, vendors, contractors and volunteers are strongly encouraged to be fully vaccinated against COVID-19.
Verification for staff, students and others working on-site
CATEGORY OF PERSONNEL | DESCRIPTION | VERIFICATION PROCESS FOR CAMPUS |
---|---|---|
Employees and others receiving pay in Workday | All individuals except for contingent workers receiving a form of UW pay such as wages, stipends or fees paid out of Workday including:
|
HR Partners verify proof of vaccination in Workday.
Exemptions may be submitted through the Exemption Request tool. Utilize report R0711: Employee COVID-19 Vaccination Audit by Supervisory Organization |
UW students | UW students | Verify their vaccination status through the secure COVID-19 vaccination verification form or submit a request for an exemption |
Verification for academic personnel
CATEGORY OF PERSONNEL | DESCRIPTION | VERIFICATION PROCESS FOR ACADEMIC PERSONNEL |
---|---|---|
Academic Personnel |
|
HR/Academic Partners verify proof of vaccination in Workday.
Additional guidance for HR/Academic Partners Exemptions may be submitted through the Exemption Request tool. Utilize report R0711: Employee COVID-19 Vaccination Audit by Supervisory Organization |