Return to on-site work

Administrative leave during COVID-19

Updated April 2, 2021.

Two types of administrative leave for COVID-19 related reasons have been authorized for all regular, fixed duration, and project appointment staff positions meeting qualifying criteria. COVID-19 related administrative leave ensures employees are paid and connected to UW benefits and time away is not charged against an employee’s paid time off balance. This authorization exists until otherwise revoked by President Cauce.

The two types of administrative leave are:

  • No Loss of Pay – for COVID-19 related medical criteria.
  • Stay Home, Stay Healthy Pay – for COVID-19 related non-medical criteria.

Student and temporary hourly employees are ineligible for administrative leave.

No loss of pay – for COVID-19 related medical criteria

No Loss of Pay (NLP) is paid to all employees:

  • Who have had a possible work exposure and are out of work due to the COVID-19 illness. The amount of administrative leave paid will be offset by state worker’s compensation benefits, if granted.
  • Who are PEBB benefits eligible and at high risk for illness due to exposure to COVID-19, and have exhausted their own time off and have not met minimum healthcare benefits eligibility requirements to be in pay status for at least 8 hours per month.
Amount and value

No Loss of Pay is limited to the duration of the need and is 100% of an employee’s wage or a combination of worker’s compensation and paid admin leave. The use of No Loss of Pay in a workweek does not count as time worked towards weekly overtime because it does not exceed weekly scheduled hours.

Process

Departments with employees who meet qualifying criteria should contact their human resources consultant (HRC). If authorized by UWHR, departments may enter No Loss of Pay. Entries are made through Kronos for the medical centers employees and the Request Absence business process in Workday for Campus employees.

Costing

The earning “NLP” can be uniquely costed as an “earning-level” costing allocation by the costing allocation coordinator. Follow the ISC’s Workday User Guide on assigning costing allocations.

Stay home, stay healthy pay

For non-Medical Centers employees, Stay Home, Stay Healthy (SHH) pay may be authorized when the UW directs employees who are unable to work or telework to stay home due to COVID-19 and the funding source for the employee will allow for the payment of such time. An example of when SHH might be used is when an employee’s worksite is closed temporarily for cleaning following a positive COVID-19 case but the employee has not been directly exposed.

Amount and value

The duration of Stay Home, Stay Healthy pay is approved by UW Human Resources consistent with the criteria above and equals 100% of an employee’s wages. The use of Stay Home, Stay Healthy pay in a workweek does not count as time worked towards weekly overtime because it does not exceed weekly scheduled hours.

Process

Departments with employees in the categories above who meet non-medical administrative leave qualifying criteria should contact their human resources consultant (HRC). If authorized by UWHR, departments may enter Stay Home, Stay Healthy pay, which will route to the HRC for approval. Entries are made through the Enter Absence business process in Workday.

Costing

The earning “SHH” can be uniquely costed as an “earning-level” costing allocation by the costing allocation coordinator. Follow the ISC’s Workday User Guide on assigning costing allocations.