Human Resources

Limited duration position types

Limited duration positions are for assignments that are for short-term work that has an end date. The following table lists categories of limited duration staff employee types, and links to related hiring and policy information. Positions working less than 20 hours per week may be established for periods of up to one year, with extension for longer periods possible. Contact your unit’s HR consultant if you have questions about these types of positions.

 

Position type  Description Job Code or Job Profile Work Limitations Pay Rate Type Overtime Eligible Benefits Eligible Position
Extension
Direct Hire Temporary Hourly  [1] Short-term staffing, project work, workload peaks, occasional, limited ongoing work that does not meet professional staff exemption criteria Certain classified titles paid hourly Outlined in the Temporary employment program as 950 hours during 12 months from OTED [2] or OTED anniversary

950 limit does not apply to per diem registered nurses at HMC and UWMC, and to ocean-going classifications in the College of the Environment

Hourly Yes Determined by the ISC based on position details and employee’s UW work history If work is still needed, worker’s end date can be extended for up to 12 months each time the 12-month threshold is met. Departmentally managed using Workday or by UTemp for UTemp jobs.
Fixed Duration Only for SEIU 925 and WFSE bargaining unit classifications. For project or leave of absence replacements Employing unit selects the bargaining unit job code that matches the job duties. HR reviews and approves. Only for SEIU 925 and WFSE bargaining unit classifications. Must be more than 6 months and less than 12 months

Must be intended to be for more than 1050 hours

Salary Depends on classification of position Yes Must not exceed 12 months. Workers may not exceed 12 months without Human Resources and Labor Relations approval.
Professional Staff Temporary Limited-Term Short-term staffing, project work, workload peaks that meet professional staff exemption criteria Job Code 11850. Compensation determines minimum salary based upon market minimum for comparable work. Positions of less than 6 months and/or less than 20 hours per week. Hourly Yes Determined by the ISC based on position details and employee’s UW work history Requested through and approved by Compensation
Professional Staff Project Position Short-term staffing, project work, workload peaks that meet professional staff exemption criteria Job codes:
11650 for OT exempt, grades 5-10;
11655 for OT exempt, grades 11-14;
19650 for OT eligible.Compensation determines job code for project positions based on the scope of the job and FLSA exemption criteria. Compensation determines minimum salary based on market minimum for comparable work.
Positions of 6 to 9 months at 20 or more hours per week, normally limited to a max of 9 months.

Project positions likely to exceed 9 months should be treated as regular professional staff positions.

Salary As assigned by Compensation Yes Review end employment date and extend by no more than 9 months if needed. Requested through and approved by Compensation
Temporary – Non-UW student Short-term staffing, project work, workload peaks, occasional, limited ongoing work for non-UW students employed in specific job profiles Job codes:
11836 (Assistant – Non-UW Student Work Study) — only available to employ a non-UW higher education students who is in an authorized work study program at another higher education institution11835 (Nursing Technician – Non-UW Student) — only available to employ nursing students at other institutions of higher education who perform selected nursing duties under supervision
Not subject to the 950-hour limit on temporary employment

11836 – work study students are limited to 19 hours per week

Hourly Yes May be eligible to participate in the PERS 2 or PERS 3 retirement plan 11836 – Duration of position is set by the length of the work study awards

[1] Direct hire temporary hourly employees may be covered by the terms of a collective bargaining agreement.

[2] OTED (Original Temporary Employment Date): Temporary hourly employees may work a maximum of 950 hours (excluding overtime) in the current 12-month period, which begins with the employee’s original date of temporary employment or the anniversary of that date. (If the original date of temporary employment was prior to October 1, 1989, then October 1 is used as the anniversary date. The OTED does not change even if a temporary hourly employee leaves UW employment and later returns to accept another temporary hourly position with the same or a different department.)