{"id":507,"date":"2016-02-26T00:02:49","date_gmt":"2016-02-26T00:02:49","guid":{"rendered":"http:\/\/hr.uw.edu\/pod\/?page_id=507"},"modified":"2026-07-06T13:40:13","modified_gmt":"2026-07-06T20:40:13","slug":"policies","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/pod\/overview\/policies\/","title":{"rendered":"POD policies"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Eligibility-to-attend-courses\" >Eligibility to attend courses<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Course-enrollment-priority\" >Course enrollment priority<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Cancellations\" >Cancellations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Suspended-operations-due-to-emergencies\" >Suspended operations due to emergencies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Course-credit\" >Course credit<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Make-up-sessions-and-transfers\" >Make-up sessions and transfers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Recordingtranscription-of-course-content\" >Recording\/transcription of course content<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Disability-accommodation-for-participants\" >Disability accommodation for participants<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Record-of-courses-and-trainings\" >Record of courses and trainings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/hr.uw.edu\/pod\/overview\/policies\/#Class-Formats\" >Class Formats<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Eligibility-to-attend-courses\"><\/span>Eligibility to attend courses<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Our classes, programs, and other events are designed and delivered exclusively for UW faculty and staff, which includes employees at all three UW campuses, the UW medical centers, and other locations.<\/p>\n<p>Read about the University&#8217;s policy around <a href=\"https:\/\/v1cypwr8vx2.c.updraftclone.com\/time-absence\/staff-time-off\/taking-time-off-for-an-event-or-activity-during-the-work-day\/#release-time\">release time and taking time off during the workday<\/a> for\u00a0staff training and development programs.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Course-enrollment-priority\"><\/span>Course enrollment priority<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Please note that some POD courses are designed for specific audiences, as noted in the course description. Beyond that, enrollment in courses and other programs is on a first-come, first-served basis.<\/p>\n<p>Many courses fill quickly. To help ensure that you are able to enroll in your preferred course, register for it as soon as possible. The fastest way to enroll is to use the <a href=\"https:\/\/myhr.admin.washington.edu\/UWNetId\/PODext\/UpcomingClasses.aspx\">online POD course catalog<\/a>. If you&#8217;re not able to access the online registration, please email <a href=\"mailto:pod@uw.edu\">pod@uw.edu<\/a>.<\/p>\n<p>After you register, you will receive an automatic email confirmation from our registration system with the location details and\/or Zoom information.<\/p>\n<h3>Waitlist<\/h3>\n<p>The online course catalog shows how many spaces are available and if a class is already full. If a course is full, we encourage you to register to be placed on the waitlist. If space becomes available, the system will automatically pull people from the waitlist in the order they registered.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cancellations\"><\/span>Cancellations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you cannot attend a class you&#8217;ve registered for, please cancel your registration to open that space for others. In <a href=\"https:\/\/myhr.admin.washington.edu\/UWNetId\/PODext\/MyClasses.aspx\">POD&#8217;s online catalog<\/a>, go to My Classes, select the class under My Upcoming Classes, and select the Cancel Registration button.<\/p>\n<h3>Inclement weather<\/h3>\n<p>We will cancel in-person classes when UW suspends operations and will reschedule the class for a later date.<\/p>\n<h3>Low enrollment cancellation<\/h3>\n<p>We may cancel a course if not enough people enroll to meet the course minimum. If this happens, we will notify you.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Suspended-operations-due-to-emergencies\"><\/span>Suspended operations due to emergencies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We will communicate via email about any schedule changes for in-person classes and events. We may opt to cancel a class outright or cancel and reschedule, or we may choose to provide the class content in an alternate format. For instance, we could offer a class online via Zoom, offer pre-recorded modules, and\/or offer course content via PDF or interoffice mail.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Course-credit\"><\/span>Course credit<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>You must be present during at least 80 percent of the class time to receive course credit.<\/li>\n<li>To receive credit for Self-Paced classes, you must complete the corresponding course evaluation at the end of each training.<\/li>\n<li>You cannot substitute life or work experience to receive credit toward certificates, courses, or other training programs. You cannot challenge courses.<\/li>\n<li>Professional &amp; Organizational Development courses may not be audited.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Make-up-sessions-and-transfers\"><\/span>Make-up sessions and transfers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Make-up sessions and transfers are not allowed.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Recordingtranscription-of-course-content\"><\/span>Recording\/transcription of course content<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In order to protect the privacy of our participants and the intellectual property of POD and our network of trainers\/consultants, recording or capturing of video, audio and\/or presentations during an in-person or online class is strictly prohibited, including but not limited to recording or capturing by AI software, bots, cameras and other technology. Noncompliance may result in you being removed from the course and not receiving course credit.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Disability-accommodation-for-participants\"><\/span>Disability accommodation for participants<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>POD\u2019s programs and services are intended to be inclusive and accessible. If at any time you have a need or concern, please contact us. For accommodation requests connected to a disability or health condition, contact us at least two weeks in advance or as soon as possible. Accommodations falling outside the scope of POD&#8217;s capabilities will be escalated to the Disability Services Office.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Record-of-courses-and-trainings\"><\/span>Record of courses and trainings<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We recommend that you keep a record of all courses and other trainings that you have completed. This includes keeping record of POD courses as well as professional development courses taken elsewhere. Update your record each time you finish a course.<\/p>\n<p>The Training History tab in our <a href=\"https:\/\/myhr.admin.washington.edu\/UWNetId\/PODext\/MyClasses.aspx\">online catalog<\/a> shows your POD classes starting August 2025. Please reach out to <a href=\"mailto:pod@uw.edu\">pod@uw.edu<\/a> for your previous POD training history (July 2004 &#8211; July 2025).<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Class-Formats\"><\/span>Class Formats<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3>Live online session<\/h3>\n<p>Class content will be delivered via live online Zoom session(s) with supplemental materials.<\/p>\n<h3>Self-paced online course<\/h3>\n<p>Class content will be delivered via a self-paced online course. After registering, participants receive a<br \/>\nlink to the online course and will have through the end of the quarter to complete it.<\/p>\n<h3>Hybrid course<\/h3>\n<p>Class content will be delivered via live online Zoom session(s) and a self-paced online learning class.<\/p>\n<h3>Classroom session<\/h3>\n<p>Class content will be delivered in-person at the University District Station Building (UDSB) classroom with supplemental materials.<\/p>\n<h3>Mixed format<\/h3>\n<p>Class content will be delivered through a combination of two or more formats.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Explore the policies for our classes and events, including who\u2019s eligible to attend, how the waitlist works, whether you\u2019ll receive a refund when cancelling a registration, and how credit is awarded.<\/p>\n","protected":false},"author":9,"featured_media":0,"parent":139,"menu_order":20,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"class_list":["post-507","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/pod\/wp-json\/wp\/v2\/pages\/507","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/pod\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/pod\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/pod\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/pod\/wp-json\/wp\/v2\/comments?post=507"}],"version-history":[{"count":32,"href":"https:\/\/hr.uw.edu\/pod\/wp-json\/wp\/v2\/pages\/507\/revisions"}],"predecessor-version":[{"id":7920,"href":"https:\/\/hr.uw.edu\/pod\/wp-json\/wp\/v2\/pages\/507\/revisions\/7920"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/pod\/wp-json\/wp\/v2\/pages\/139"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/pod\/wp-json\/wp\/v2\/media?parent=507"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}