We are excited to share that the University of Washington has officially begun the implementation of the Workday Recruiting<\/strong> module, a modern, fully integrated recruitment platform that will replace UWHIRES in August of 2025. This significant shift is driven by the desire for an improved user experience, better security and enhanced data analytics capabilities, all of which will streamline and elevate the way we recruit and hire staff at the UW.<\/p>\n Return to top<\/a><\/p> This is a huge step forward in modernizing our recruitment practices, and we couldn\u2019t be more excited for what\u2019s ahead!<\/p>\n Return to top<\/a><\/p> To optimize the implementation timeline, we will be utilizing a phased implementation strategy called Implement, Adapt, and Evolve.<\/strong> This more iterative approach allows us to launch the Workday module quickly with core functionality and provides the opportunity to continuously refine the system based on feedback and data to meet UW\u2019s evolving needs. The strategy provides for a gentler transition to the new platform while working to minimize disruption to current recruiting and Workday workflows and resources.<\/p>\n Here’s how the process will unfold:<\/p>\n The first phase will focus on launching the essential features of Workday Recruiting by August 18, 2025. During this time, our team will design, configure, and test the system to ensure it meets UW\u2019s recruitment needs.<\/p>\n What to expect:<\/strong><\/p>\n Once Workday Recruiting is live, we\u2019ll enter a 9-month Adapt phase, focusing on refining and enhancing the system. During this time, we will gather feedback from users and utilize data insights to introduce more sophisticated features and adjustments.<\/p>\n What to expect:<\/strong><\/p>\n Following the Adapt phase, we will continue to monitor and adjust the system based on ongoing needs and workforce data. This long-term commitment to continuous improvement ensures Workday Recruiting will evolve alongside our community\u2019s requirements and industry best practices, enabling a flexible and efficient recruitment process well into the future.<\/p>\n Return to top<\/a><\/p> The following messages were shared with UW leaders and the HR Community of Practice:<\/em><\/p>\n Return to top<\/a><\/p> Go-live is coming! Here are a few things you can be doing now to help ensure a smooth transition at go live – for you and your candidates:<\/p>\n Feel free to reach out to your Recruiting Office Partner if you have any questions about whether you should close or convert a requisition.<\/span><\/span><\/p>\n July 28 (4:00 pm): <\/strong><\/p>\n Deadline for department approvals on new Job Requisitions.<\/p>\n July 30 (4:00 pm):<\/strong><\/p>\n August 4 (week of)<\/strong>:<\/p>\n August 8 (4:00 pm):<\/strong><\/p>\n August 11\u2013 August 18: UWHIRES and Job Application Pause<\/strong><\/p>\n Hiring managers can still:<\/p>\n August 18:<\/strong> Workday Recruiting Go-Live!<\/strong><\/p>\n Starting at 1:00 pm:<\/p>\n Starting at 2:00 pm:<\/p>\n Return to top<\/a><\/p> Yes, absolutely \u2013 your feedback is a priority. We are already gathering input through surveys<\/strong> and the Change Champions Network<\/strong>. After go-live, we\u2019ll continue to ask for your feedback during the Adapt phase, as we move our focus to fine-tuning recruiting processes and rolling out new features.<\/p>\n<\/div>\n<\/div>\n Workday Recruiting is expected to go live on August 18, 2025<\/strong>. We\u2019ll share more specific dates this Spring, once key design decisions are finalized.<\/p>\n<\/div>\n<\/div>\n Training will become available in Summer 2025<\/strong>. Expect a mix of hands-on sessions, instructional materials, and tailored resources to help everyone feel confident and ready for go-live.<\/p>\n<\/div>\n<\/div>\n While we anticipate a brief cutover<\/strong> period close to go-live, we are still determining what activities, if any, will need to be paused or for how long. More details about cutover will be shared Spring 2025<\/strong>.<\/p>\n<\/div>\n<\/div>\n At go-live, only those employee populations currently handled in UWHIRES or UTemp Hires will transition to Workday Recruiting.<\/p>\n<\/div>\n<\/div>\n While hiring history from UWHIRES can’t be converted to Workday, we are working on plans for how hiring managers and HR partners can access historical hiring data post-implementation and will share details as we learn more.<\/p>\n<\/div>\n<\/div>\n No, our focus for go-live is on launching core functionalities that support UW\u2019s existing hiring processes. AI resume screening is not part of the initial scope for Workday Recruiting.<\/p>\n<\/div>\n<\/div>\n Workday will enable department-level reporting not available in UWHIRES. At go-live, departments will have access to Workday-delivered dashboards and reports. Then, during the Adapt phase, we can fine-tune or develop new reports based on institutional needs and user feedback.<\/p>\n<\/div>\n<\/div>\n While we certainly hope Workday Recruiting will reduce manual steps and improve workflows, it\u2019s not a magic wand that can make the complex work of the hiring process go away \u2013 the work is still the work and the hiring process, which relies on many humans and their very busy calendars, simply takes time.<\/p>\n Having said that, we are optimistic that Workday Recruiting will deliver a more modern and improved experience for our candidates, provide deeper analytics that will better inform recruiting decisions, and can be more easily adapted over time to meet the ever-evolving needs of the workforce and our University.<\/p>\n<\/div>\n<\/div>\n Direct staff to the Workday Jobs Hub for Internal Applicants<\/a> web page, where they can learn about the new internal applicant experience, mark their calendars for upcoming Lunch & Learns, and explore other resources.<\/p>\n Top tip:<\/strong> If staff don\u2019t have a copy of their UW resume saved elsewhere, they should log into UWHIRES<\/a> before August 11 at 5:00 p.m.<\/strong>, go to Edit My Profile<\/strong>, and copy their resume text into a document for future use when applying in Workday.<\/p>\n<\/div>\n<\/div>\n<\/div>\n As this project progresses, we\u2019ll keep you informed about what\u2019s changing, important timelines, how to prepare for go-live and the change management support available to you.<\/p>\n Questions?<\/strong><\/p>\n You can always reach us at wdrecruiting@uw.edu<\/a>.<\/p>\n<\/div>\nWhy Workday Recruiting?<\/h4>\n
\n
Introducing the Implement, Adapt, and Evolve strategy<\/h4>\n
1. Implement (September 2024 – August 2025)<\/h5>\n
\n
2. Adapt (August 2025 – May 2026)<\/h5>\n
\n
3. Evolve (May 2026 and beyond)<\/h5>\n
\n
\n
Program Updates<\/h4>\n
\n
What to Know About Cutover & Launch<\/h4>\n
How to prepare:<\/h5>\n
\n
\n
Campus Recruiting Cutover Timeline & Deadlines<\/i><\/a><\/h5>\n<\/div>\n
\n
\n
\n
\n
\n
\n
\n
\n
Frequently asked questions<\/h4>\n
Will hiring managers and HR partners be able to give feedback before implementation, and after initial implementation?<\/i><\/a><\/h5>\n<\/div>\n
What is the go-live date?<\/i><\/a><\/h5>\n<\/div>\n
When will HR partners and hiring managers receive training in advance of go-live, and what will it look like?<\/i><\/a><\/h5>\n<\/div>\n
Will there be a cutover period when recruiting and hiring activities are frozen? When will that be, and what hiring processes will be impacted? <\/i><\/a><\/h5>\n<\/div>\n
Will Workday Recruiting affect sourcing or hiring for student assistants or academic student employees? <\/i><\/a><\/h5>\n<\/div>\n
Will hiring managers and HR partners have access to their UWHIRES hiring history?<\/i><\/a><\/h5>\n<\/div>\n
Will Workday Recruiting include any AI resume screening features at go-live?<\/i><\/a><\/h5>\n<\/div>\n
Will Workday Recruiting increase departmental access to recruiting data? <\/i><\/a><\/h5>\n<\/div>\n
Will Workday Recruiting make the hiring process faster\/more efficient?<\/i><\/a><\/h5>\n<\/div>\n
How can I help staff understand the coming change?<\/i><\/a><\/h5>\n<\/div>\n
What’s next<\/h5>\n