{"id":132,"date":"2025-08-15T23:15:14","date_gmt":"2025-08-15T23:15:14","guid":{"rendered":"https:\/\/hr.uw.edu\/hrbais\/?page_id=132"},"modified":"2026-07-10T20:10:48","modified_gmt":"2026-07-10T20:10:48","slug":"workday-recruiting-project","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/hrbais\/workday-recruiting\/workday-recruiting-project\/","title":{"rendered":"Workday Recruiting project"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #000000;color:#000000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #000000;color:#000000\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/hrbais\/workday-recruiting\/workday-recruiting-project\/#Enhancing-staff-recruitment\" >Enhancing staff recruitment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/hrbais\/workday-recruiting\/workday-recruiting-project\/#Why-Workday-Recruiting\" >Why Workday Recruiting?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/hrbais\/workday-recruiting\/workday-recruiting-project\/#Introducing-the-Implement-Adapt-and-Evolve-strategy\" >Introducing the Implement, Adapt, and Evolve strategy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/hrbais\/workday-recruiting\/workday-recruiting-project\/#Change-Champions-Network\" >Change Champions Network<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/hr.uw.edu\/hrbais\/workday-recruiting\/workday-recruiting-project\/#Program-Updates\" >Program Updates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/hr.uw.edu\/hrbais\/workday-recruiting\/workday-recruiting-project\/#Frequently-asked-questions\" >Frequently asked questions<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Enhancing-staff-recruitment\"><\/span>Enhancing staff recruitment<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The University of Washington implemented the <strong>Workday Recruiting<\/strong> module, a modern, fully integrated recruitment platform that replaced UWHIRES in August of 2025. This significant shift was driven by the desire for an improved user experience, better security and enhanced data analytics capabilities, all of which will streamline and elevate the way we recruit and hire staff at the UW.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why-Workday-Recruiting\"><\/span>Why Workday Recruiting?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>Improved Experience:<\/strong> A more modern and user-friendly interface.<\/li>\n<li><strong>Data-Driven Insights:<\/strong> Advanced analytics allow for smarter, more informed recruitment decisions.<\/li>\n<li><strong>Integration Efficiencies:<\/strong> Seamlessly connected to other Workday modules, improving the onboarding process for new hires, streamlining workflows, and enhancing data consistency and security.<\/li>\n<\/ul>\n<p>This is a huge step forward in modernizing our recruitment practices, and we couldn\u2019t be more excited for what\u2019s ahead!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Introducing-the-Implement-Adapt-and-Evolve-strategy\"><\/span>Introducing the Implement, Adapt, and Evolve strategy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To optimize the implementation timeline, we will be utilizing a phased implementation strategy called <strong>Implement, Adapt, and Evolve.<\/strong> This more iterative approach allows us to launch the Workday module quickly with core functionality and provides the opportunity to continuously refine the system based on feedback and data to meet UW\u2019s evolving needs. The strategy provides for a gentler transition to the new platform while working to minimize disruption to current recruiting and Workday workflows and resources.<\/p>\n<p>Here&#8217;s how the process will unfold:<\/p>\n<h3>1. Implement (September 2024 &#8211; August 2025)<\/h3>\n<p>The first phase will focus on launching the essential features of Workday Recruiting by August 18, 2025. During this time, our team will design, configure, and test the system to ensure it meets UW\u2019s recruitment needs.<\/p>\n<ul>\n<li><strong>What to expect:<\/strong>\n<ul>\n<li>A new application experience for job candidates.<\/li>\n<li>Launch of the core Workday Recruiting functionalities to replace UWHIRES.<\/li>\n<li>Minimal changes to existing workflows already performed in Workday.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>2. Adapt (August 2025 &#8211; May 2026)<\/h3>\n<p>Once Workday Recruiting is live, we\u2019ll enter a 9-month Adapt phase, focusing on refining and enhancing the system. During this time, we will gather feedback from users and utilize data insights to introduce more sophisticated features and adjustments.<\/p>\n<ul>\n<li><strong>What to expect:<\/strong>\n<ul>\n<li>On-going platform and process improvements based on user feedback.<\/li>\n<li>New and enhanced platform features and capabilities.<\/li>\n<li>Support for evolving recruitment needs.<\/li>\n<li>Development of the long-term module support strategy.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>3. Evolve (May 2026 and beyond)<\/h3>\n<p>Following the Adapt phase, we will continue to monitor and adjust the system based on ongoing needs and workforce data. This long-term commitment to continuous improvement ensures Workday Recruiting will evolve alongside our community\u2019s requirements and industry best practices, enabling a flexible and efficient recruitment process well into the future.<\/p>\n<ul>\n<li><strong>What to expect:<\/strong>\n<ul>\n<li>Continuous monitoring and refinement of the system.<\/li>\n<li>Adapting to changes in workforce data and organizational needs.<\/li>\n<li>An integrated recruitment platform that both grows with the UW and improves the applicant experience.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Change-Champions-Network\"><\/span>Change Champions Network<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The Change Champions Network is a group of campus recruiting partners named by their department\u2019s leadership who stay closely informed on program design and who, in turn, share critical information about recruiting changes with their own units.<\/p>\n<p>Starting in February of 2025, the Change Champions Network meets on a monthly basis.<\/p>\n<ul>\n<li><a href=\"https:\/\/hr.uw.edu\/hrbais\/wp-content\/uploads\/sites\/18\/2025\/08\/change-champions-network-slides-202507.pdf\" target=\"_blank\" rel=\"noopener\">Change Champions Network slides \u2013 July 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/hrbais\/wp-content\/uploads\/sites\/18\/2025\/08\/change-champions-network-slides-202506.pdf\">Change Champions Network slides \u2013 June 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/hrbais\/wp-content\/uploads\/sites\/18\/2025\/05\/change-champions-network-slides-20250519.pdf\" target=\"_blank\" rel=\"noopener\">Change Champions Network slides &#8211; May 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/hrbais\/wp-content\/uploads\/sites\/18\/2025\/04\/change-champions-network-slides-20250423.pdf\" target=\"_blank\" rel=\"noopener\">Change Champions Network slides &#8211; April 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/hrbais\/wp-content\/uploads\/sites\/18\/2025\/03\/change-champions-network-slides-20250320.pdf\" target=\"_blank\" rel=\"noopener\">Change Champions Network slides &#8211; March 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/hrbais\/wp-content\/uploads\/sites\/18\/2025\/04\/change-impact-analysis-collected-slides.pdf\" target=\"_blank\" rel=\"noopener\">Change Impact Analysis slides<\/a><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Program-Updates\"><\/span>Program Updates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><em>The following messages were shared with UW leaders and the HR Community of Practice:<\/em><\/p>\n<ul>\n<li><a href=\"https:\/\/hr.uw.edu\/blog\/2025\/10\/30\/advancing-our-talent-systems-workday-recruiting-and-learning\/\" target=\"_blank\" rel=\"noopener\">Workday Recruiting update &#8211; October 30, 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/blog\/2025\/08\/08\/on-track-for-august-18-workday-recruiting-go-live\/\" target=\"_blank\" rel=\"noopener\">Workday Recruiting implementation update &#8211; August 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/blog\/2025\/07\/01\/workday-recruiting-july-implementation-update\/\" target=\"_blank\" rel=\"noopener\">Workday Recruiting implementation update &#8211; July 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/blog\/2025\/05\/14\/workday-recruiting-may-implementation-update\/\" target=\"_blank\" rel=\"noopener\">Workday Recruiting implementation update &#8211; May 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/blog\/2025\/03\/20\/workday-recruiting-march-implementation-update\/\" target=\"_blank\" rel=\"noopener\">Workday Recruiting implementation update &#8211; March 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/blog\/2025\/01\/16\/workday-recruiting-january-implementation-update\/\" target=\"_blank\" rel=\"noopener\">Workday Recruiting implementation update &#8211; January 2025<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/blog\/2024\/10\/30\/workday-recruiting-october-implementation-update\/\" target=\"_blank\" rel=\"noopener\">Workday Recruiting implementation update &#8211; October 2024<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/blog\/2024\/03\/08\/workday-recruiting-implementation-approval\/\" target=\"_blank\" rel=\"noopener\">Workday Recruiting implementation approval &#8211; March 2024<\/a><\/li>\n<\/ul>\n<div id=\"accordion\" class=\"uwhr-accordion\">\n<div class=\"panel panel-default\">\n<div id=\"collapseOne\" class=\"panel-collapse collapse\"><\/div>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Frequently-asked-questions\"><\/span>Frequently asked questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div id=\"accordion\" class=\"uwhr-accordion\">\n<div class=\"panel panel-default\">\n<div id=\"headingOne\" class=\"panel-heading\">\n<h3 class=\"panel-title\"><a class=\"panel-link collapsed\" href=\"#collapseOne\" data-toggle=\"collapse\" data-parent=\"#accordion\">Will hiring managers and HR partners be able to give feedback before implementation, and after initial implementation?<i class=\"fa panel-title-icon\"><\/i><\/a><\/h3>\n<\/div>\n<div id=\"collapseOne\" class=\"panel-collapse collapse\">\n<p>Yes, absolutely \u2013 your feedback is a priority. We are already gathering input through <strong>surveys<\/strong> and the <strong>Change Champions Network<\/strong>. After go-live, we\u2019ll continue to ask for your feedback during the Adapt phase, as we move our focus to fine-tuning recruiting processes and rolling out new features.<\/p>\n<\/div>\n<\/div>\n<div class=\"panel panel-default\">\n<div id=\"headingFive\" class=\"panel-heading\">\n<h3 class=\"panel-title\"><a class=\"collapsed panel-link\" href=\"#collapseFive\" data-toggle=\"collapse\" data-parent=\"#accordion\">Will Workday Recruiting affect sourcing or hiring for student assistants or academic student employees? <i class=\"fa panel-title-icon\"><\/i><\/a><\/h3>\n<\/div>\n<div id=\"collapseFive\" class=\"panel-collapse collapse\">\n<p>At go-live, only those employee populations currently handled in UWHIRES or UTemp Hires\u00a0 transitioned to Workday Recruiting.<\/p>\n<\/div>\n<\/div>\n<div class=\"panel panel-default\">\n<div id=\"headingSix\" class=\"panel-heading\">\n<h3 class=\"panel-title\"><a class=\"collapsed panel-link\" href=\"#collapseSix\" data-toggle=\"collapse\" data-parent=\"#accordion\">Will hiring managers and HR partners have access to their UWHIRES hiring history?<i class=\"fa panel-title-icon\"><\/i><\/a><\/h3>\n<\/div>\n<div id=\"collapseSix\" class=\"panel-collapse collapse\">\n<p>UWHIRES has been retired.\u00a0 Please review the <a href=\"https:\/\/hr.uw.edu\/hrbais\/workday-recruiting\/uwhires-redirect\/\">UWHIRES has been retired<\/a> webpage for more information.<\/p>\n<\/div>\n<\/div>\n<div class=\"panel panel-default\">\n<div id=\"headingSeven\" class=\"panel-heading\">\n<h3 class=\"panel-title\"><a class=\"collapsed panel-link\" href=\"#collapseSeven\" data-toggle=\"collapse\" data-parent=\"#accordion\">Will Workday Recruiting include any AI resume screening features at go-live?<i class=\"fa panel-title-icon\"><\/i><\/a><\/h3>\n<\/div>\n<div id=\"collapseSeven\" class=\"panel-collapse collapse\">\n<p>No, our focus for go-live is on launching core functionalities that support UW\u2019s existing hiring processes. AI resume screening is not part of the initial scope for Workday Recruiting.<\/p>\n<\/div>\n<\/div>\n<div class=\"panel panel-default\">\n<div id=\"headingEight\" class=\"panel-heading\">\n<h3 class=\"panel-title\"><a class=\"collapsed panel-link\" href=\"#collapseEight\" data-toggle=\"collapse\" data-parent=\"#accordion\">Will Workday Recruiting increase departmental access to recruiting data? <i class=\"fa panel-title-icon\"><\/i><\/a><\/h3>\n<\/div>\n<div id=\"collapseEight\" class=\"panel-collapse collapse\">\n<p>Workday will enable department-level reporting not available in UWHIRES. At go-live, departments will have access to Workday-delivered dashboards and reports. Then, during the Adapt phase, we can fine-tune or develop new reports based on institutional needs and user feedback.<\/p>\n<\/div>\n<\/div>\n<div class=\"panel panel-default\">\n<div id=\"headingNine\" class=\"panel-heading\">\n<h3 class=\"panel-title\"><a class=\"collapsed panel-link\" href=\"#collapseNine\" data-toggle=\"collapse\" data-parent=\"#accordion\">Will Workday Recruiting make the hiring process faster\/more efficient?<i class=\"fa panel-title-icon\"><\/i><\/a><\/h3>\n<\/div>\n<div id=\"collapseNine\" class=\"panel-collapse collapse\">\n<p>While we certainly hope Workday Recruiting will reduce manual steps and improve workflows, it\u2019s not a magic wand that can make the complex work of the hiring process go away \u2013 the work is still the work and the hiring process, which relies on many humans and their very busy calendars, simply takes time.<\/p>\n<p>Having said that, we are optimistic that Workday Recruiting will deliver a more modern and improved experience for our candidates, provide deeper analytics that will better inform recruiting decisions, and can be more easily adapted over time to meet the ever-evolving needs of the workforce and our University.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<h3>What&#8217;s next<\/h3>\n<p>As this project progresses, we\u2019ll keep you informed about what\u2019s changing, important timelines, how to prepare for go-live and the change management support available to you.<\/p>\n<p><strong>Questions?<\/strong><\/p>\n<p>You can always reach us at <a href=\"mailto:wdrecruiting@uw.edu\">wdrecruiting@uw.edu<\/a>.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The University of Washington has officially begun the implementation of the Workday Recruiting module, a modern, fully integrated recruitment platform that replaced UWHIRES.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":71,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"categories":[],"class_list":["post-132","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/pages\/132","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/comments?post=132"}],"version-history":[{"count":8,"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/pages\/132\/revisions"}],"predecessor-version":[{"id":565,"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/pages\/132\/revisions\/565"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/pages\/71"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/media?parent=132"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hr.uw.edu\/hrbais\/wp-json\/wp\/v2\/categories?post=132"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}