Working during COVID-19

COVID-19 employee symptom attestation

As on-site work restrictions are lifted by Governor Inslee, daily COVID-19 employee symptom attestation will be required of employees returning to their on-site work location to ensure the safety and public health of the UW campus and community.

These requirements apply to all staff and student employees who work on-site at a UW work location including contract covered, classified non-union, temporary hourly, and professional staff, Hall Health physicians, and Intercollegiate Athletics (ICA) contract employees. Individuals who have a contingent worker relationship with the UW, stipend recipients, and others who work on-site at UW, but are not employees, are also subject to these requirements. Employees who are teleworking do not need to complete an attestation if working remotely at home or a non-UW location.

Requirements for employees working on-site

Employees who work on-site at a UW work location are required to:

  • Attest that they are symptom-free each scheduled work day.
  • Stay away from their UW work location if they are experiencing symptoms and therefore unable to complete the attestation.
  • Follow their department’s normal call-in process to either take the day off or work from home when ill, as applicable.
  • Contact the employee health center for their work location as listed in the table below if:
    • diagnosed with COVID-19;
    • a healthcare provider instructs the employee to self-isolate because they are experiencing COVID-19 symptoms;
    • they experience COVID-19 like symptoms; and/or
    • they have been in close contact with someone who has COVID-19 (even if not experiencing symptoms).
Health center contact information
Work Location Contact information
Harborview Medical Center Employee Health | ehshmc@uw.edu | 206-744-3081
UW Medical Center – Montlake Employee Health | emhealth@uw.edu | 206-598-7971
UW Medical Center – Northwest Employee Health | 206-668-1625
Seattle, Bothell, and Tacoma campuses EH&S Employee Health Center | covidehc@uw.edu |206-685-1026

Completing the attestation

On each scheduled work day, employees who are expected to report to work at a UW facility must complete an attestation to confirm that they are not experiencing any of the symptoms outlined in the attestation. The attestation may be completed before coming to work, however the time to complete the attestation will not be considered work time unless it is done at their on-site work location. Employees without technology available at home to complete the attestation before coming to work should work with their department to identify the best means for completion.

The attestation is available in Workday for all campus staff and student employees. Staff and student employees at the Medical Centers complete their daily attestation when they arrive at their work location following medical center procedures.

Experiencing symptoms

Employees who are unable to complete the attestation because they are experiencing symptoms should do the following:

If the employee is at home, the employee must:

  1. Remain at home and not go to work when sick, even if the symptoms are mild.
  2. Notify their supervisor according to their department’s procedures.
  3. Contact their health care provider by phone.

If the employee is already at work, the employee must:

  1. Inform their supervisor that they are experiencing COVID-19 symptoms, leave work, and go home.
  2. Contact their health care provider by phone.

Whether the employee is at home or at work, employees need to contact their employee health center if experiencing the symptoms in the attestation. This ensures appropriate contact tracing and that employees are provided support in accordance with privacy regulations. If needed, employee health centers can also help facilitate COVID-19 testing through UW Medicine.

Health center contact information
Work Location Contact information
Harborview Medical Center HMC Employee Health | ehshmc@uw.edu | 206-744-3081
UW Medical Center – Montlake Employee Health | emhealth@uw.edu | 206-598-7971
UW Medical Center – Northwest Employee Health | 206-668-1625
Seattle, Bothell, and Tacoma campuses EH&S Employee Health Center | covidehc@uw.edu |206-685-1026

Employees may return to work on-site once they can attest that they are not experiencing symptoms and have notified their supervisor that they are able to return. Campus staff and student employees who have had COVID-19 may return to work on-site per the public health guidance provided by the Employee Health Center or their health care provider. Other ill employees may return to work on-site 72 hours after fever ends, without the use of fever-reducing medications. Medical center staff and student employees follow medical center protocols for returning to work.

Information for supervisors

Employees unable to complete the attestation

If an employee directly informs you they are experiencing COVID-19 symptoms or are unable to complete the attestation because they are experiencing symptoms, instruct the employee to:

  1. Go home, remain at home, or work from home.
  2. Request appropriate time off if not teleworking.
  3. Contact their health care provider by phone.
  4. Contact the employee health center for the employee’s work location.
Health center contact information
Work Location Contact information
Harborview Medical Center HMC Employee Health | ehshmc@uw.edu | 206-744-3081
UW Medical Center – Montlake Employee Health | emhealth@uw.edu | 206-598-7971
UW Medical Center – Northwest Employee Health | 206-668-1625
Seattle, Bothell, and Tacoma campuses EH&S Employee Health Center | covidehc@uw.edu |206-685-1026

If an employee reports that a co-worker is exhibiting COVID-19 symptoms or you observe an employee exhibiting COVID-19 symptoms, discuss what was observed, and if the employee acknowledges having the symptoms, instruct the employee to go home, contact their healthcare provider, and contact the employee health center for the employee’s work location.

If the employee provides a rationale for the symptoms, such as seasonal allergies, determine whether the response is reasonable in relation to what has been observed. Contact your HR consultant if you need assistance with making this determination on campus or Employee Health in the medical centers.

Monitoring attestations

Supervisors who have employees working on-site must monitor attestation completion regularly and follow-up with individuals who are expected to be working on-site, have not completed their attestation, and have not requested or been approved for any time off. For campus departments whose employees are attesting in Workday, use the Employee COVID-19 Attestation Daily Audit for Managers R0654 report.

When a supervisor is on leave, their manager has responsibility for monitoring attestation completion. Managers can find the attestations for those within their subordinate supervisory organizations by selecting the “Supervisory Organization View” tab within the COVID-19 attestation audit in Workday. Click the number in the Employees Attesting column to display the completed daily attestations for those employees who work in a subordinate Supervisory Organization. The report shows the current day’s attestations; historical attestation information is not provided.

Refusal to comply with requirements

These requirements are in place to comply with the direction of federal, state, and local authorities, and, more importantly, are in place for everyone’s health and safety. Units should ensure all of their employees have a thorough understanding of these requirements. If an employee refuses to complete the attestation, the supervisor must:

  1. Send the employee home if they are on-site and contact your assigned human resources consultant (HRC).
  2. Place the employee on unpaid time off (FLSA non-exempt). FLSA exempt employees who refuse to complete the attestation will not lose pay, however their refusal will be treated as a performance issue.

Resources

For information regarding attestations for populations that do not use Workday (volunteers, students, visitors) please review EH&S guidance for symptom monitoring for COVID-19.