Working during COVID-19

Vacation hours cap suspended

October 2, 2020

Governor Inslee’s Proclamation 20-43 was extended to November 9, 2020 and allows classified employees who voluntarily exceeded 240 hours to maintain excess vacation time off balances. Employees are encouraged to use their excess vacation time to ensure excess hours are not forfeited on their anniversary date (time off service date).

Once the proclamation expires, WA State law requiring excess vacation time off forfeiture on a classified employee’s anniversary date will resume.

Updated May 11, 2020

Effective April 10, all classified employees may preserve vacation time off accrued over 240 hours. Workday will cease automatic forfeiture of excess vacation time off on a classified employee’s anniversary date. No action by a department or employee is required.

Employees who involuntarily exceeded 240 hours

With employees in critical positions potentially not able to take vacation time off during the COVID-19 emergency, the University had already temporarily suspended the 240-hour annual forfeiture of vacation time off on an employee’s anniversary date for classified staff under the following conditions:

  • The employee’s vacation balance was under 240 hours prior to March 1, 2020;
  • The employee will exceed 240 vacation hours after March 1, 2020; and,
  • The employee is unable to take vacation time off because the employee is in a critical staff position that will be denied vacation time off during the COVID-19 crisis.

This temporary change became effective as of March 1, 2020 and is in effect until further notice.

Employees who voluntarily exceeded 240 hours

Consistent with Governor Inslee’s Proclamation 20-43 (originally issued April 10, 2020), the University is now also temporarily suspending the 240-hour annual forfeiture of vacation time off on an employee’s anniversary date for all classified employees whose balances previously exceeded 240 hours.

This temporary change applies to leave earned over 240 hours as of February 29, 2020. It was originally in effect until May 10, 2020 and has been extended to November 9, 2020.

Professional staff

While professional staff are encouraged to keep vacation time off balances below 240 hours, they are already allowed to carry larger balances when work obligations prevent them from using their vacation time.