Managing student hourly employment
The March 24, 2020 guidance from UWHR on “Operationalizing the Stay Home, Stay Healthy directive” requested that departments that didn’t have paid work for temporary hourly staff or student workers March 25-April 7 not take any action to separate them in Workday. During this time, we were working to understand if and how federal legislation (such as FFCRA and CARES Act) would benefit these employees. This prohibition is no longer needed. Please follow the guidance below.
End employment date extensions and separations
Effective April 9, 2020, student hourly employees who are not covered by the United Auto Workers (UAW) collective bargaining agreement or employed under the Work Study program should be separated from University employment unless the employee’s department chooses to continue or extend the appointment because work exists for the employee to perform.
If work exists, end employment dates may be extended to reflect the expected duration of the assignment.
Separated student hourly employees may be eligible for Washington State unemployment insurance benefits administered through the Employment Security Department due to the Coronavirus Aid, Relief, and Economic Security (CARES) Act.
Work Study student employees
Work Study students who are no longer able to fulfill the responsibilities of their work study position or who are experiencing a reduction in their scheduled hours should contact the Work Study Office firstname.lastname@example.org to discuss options for replacing or supplementing their work study award with other forms of financial aid assistance prior to ending their appointment. The Work Study staff will then coordinate the appropriate actions with the student’s employer, including reconciling work study earnings and departmental share of charges.
Each of the UW campuses has emergency aid available for students to assist with unexpected financial hardships that may disrupt their education or prevent them from earning their degrees.