Working during COVID-19

Policy updates

Administrative leave during COVID-19

Two types of administrative leave for COVID-19 related reasons have been authorized for all regular, fixed duration, and project appointment staff positions meeting qualifying criteria.

Continuation of benefits for temp hourly staff during COVID-19

Employees who meet certain requirements can maintain insurance coverage as long as they remain in pay status for at least eight hours in each calendar month.

COVID-19 employment accommodation for high-risk employees

The University is committed to supporting employees who are at higher risk of severe illness from COVID-19.

Exemption for temporary hourly staff hours limits during COVID-19 crisis

Temporary hourly staff employees working in critical positions essential to maintain safe hospital and institutional operations during COVID-19 are exempt from maximum hour limits.

I-9 completion requirements change

Due to physical proximity precautions associated with COVID-19, the Department of Homeland Security (DHS) has relaxed rules regarding the physical presence requirements associated with Employment Eligibility Verification (Form I-9).

Managing student hourly employment

Clarification on end employment date extensions and separations for student hourly employees.

Managing temporary hourly employment

Clarification on hour limits, end employment date extensions and separations, and benefits maintenance.

Recruitment and hiring during COVID-19

Frequently asked questions for job candidates and hiring managers during COVID-19.

Spring quarter 2020 academic student employee appointments must be honored

Academic student employee (ASE) appointments that have been offered and accepted by the ASEs must be honored. This includes research assistants (RAs), teaching assistants (TAs), and hourly ASEs.

Temporary PEBB benefit eligibility for hires related to COVID-19

The resolution as approved allows for UW employees in eligible positions to earn PEBB benefits eligibility the first of the month in which they are hired.

Temporary reassignment during COVID-19

University of Washington regular contract covered, classified non-union, and professional staff may volunteer to be reassigned to a position in the medical centers as an alternative to furlough.

Time off extensions

See modified deadlines for discretionary and compensatory types of time off.

Vacation hours cap suspended

The University is temporarily suspending the 240-hour vacation accumulation cap and annual forfeiture of vacation time off on an employee’s anniversary date for classified staff under certain conditions.