{"id":9055,"date":"2025-05-09T12:47:06","date_gmt":"2025-05-09T19:47:06","guid":{"rendered":"https:\/\/hr.uw.edu\/comp\/?page_id=9055"},"modified":"2025-05-19T09:05:53","modified_gmt":"2025-05-19T16:05:53","slug":"administrative-specialist","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/comp\/professional-staff\/job-profiles-and-descriptors\/administrative-specialist\/","title":{"rendered":"Administrative Specialist"},"content":{"rendered":"

Typical Responsibilities<\/strong>
\nReports directly to an Executive Head and has delegated authority to perform professional level administration and management of programmatic or administrative functions. Makes decisions or recommendations regarding assigned administrative or programmatic functions. Examples of responsibilities: – Budget management and analysis, – Faculty appointments and promotions, – Special projects management and coordination, – Research administration, – Policy development and analysis, and – Department administrative services which may include a small percentage of time spent performing duties such as developing meeting agendas and taking meeting minutes, revising the Executive Head’s schedule and calendar, planning organizational events and meetings.<\/p>\n

Supervisory Responsibility<\/strong>
\nSupervision of staff is not required, but is commonly found at higher grades in the series. Supervisors have the authority to hire staff, evaluate job performance, and take corrective action if performance is not acceptable.<\/p>\n

Overtime Eligibility<\/strong>
\nFLSA overtime status is based on the position’s duties and responsibilities, and whether or not the position’s gross salary is less than the federal FLSA salary basis test or the Washington state salary basis test, whichever is higher. Please visit the Compensation website for current information on FLSA overtime eligibility.<\/a><\/p>\n

Professional Staff Exemption<\/strong>
\nPrincipal Assistants to Executive Heads: Individuals serving as principal assistants to executive heads of a major administrative or academic division and who have major administrative or program responsibility within the division\/department and report directly to the executive head. The employee regularly exercises independent judgment and discretion in work directly related to management policies or department business operations and has delegated authority to make commitments that affect department operations.<\/p>\n

Sample Working Titles<\/strong>
\nN\/A<\/p>\n

Alternative Payroll Titles<\/strong>
\nOther payroll titles that may be appropriate under this exemption include Administrator, Manager or Assistant to Director\/Chair\/Dean. If the position does not report to an Executive Head, review other professional staff exemptions for possible fits. If the primary focus of this position is clerical in nature, review classified payroll titles of Administrative Assistant, Administrative Coordinator, Human Resources Coordinator, Program Coordinator, Fiscal Specialist, etc.<\/p>\n

Limitations<\/strong>
\nMust report to an Executive Head. Meeting an FLSA overtime exemption is a critical component of new positions assigned this payroll title.<\/p>\n","protected":false},"excerpt":{"rendered":"

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