{"id":3855,"date":"2023-10-20T15:20:13","date_gmt":"2023-10-20T22:20:13","guid":{"rendered":"https:\/\/hr.uw.edu\/comp\/?page_id=3855"},"modified":"2025-05-22T15:01:13","modified_gmt":"2025-05-22T22:01:13","slug":"program-assistant","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/comp\/classified-staff\/program-assistant\/","title":{"rendered":"Program Assistant"},"content":{"rendered":"

UW CODE AND REPRESENTATIVE GROUP<\/strong><\/p>\n

\n\n\n\n\n\n\n\n
Representative group<\/th>\nJob codes<\/th>\n<\/tr>\n
SEIU LOCAL 925 NONSUPERVISORY<\/td>\n17255 (NE S SEIU 925 Non Supv)
\n22262 (NE H NI SEIU 925 Non Supv)<\/td>\n<\/tr>\n
WFSE CAMPUSWIDE<\/td>\n18503 (NE S WFSE Campuswide – Bioengineering Only)
\n22640 (NE H NI WFSE Campuswide \u2013 Bioengineering Only)<\/td>\n<\/tr>\n
WFSE LIBRARIES<\/td>\n18746 (NE S WFSE Libraries)
\n22790 (NE H NI WFSE Libraries)<\/td>\n<\/tr>\n
SEIU LOCAL 925 CONTACT CENTER<\/td>\n18101 (NE S SEIU 925 Contact Center)
\n22510 (NE H NI SEIU 925 Contact Center)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

CLASS SERIES CONCEPT<\/strong><\/p>\n

Perform work requiring knowledge and experience that is specific to a program. Organize and perform work related to program operations independent of the daily administrative office needs of the supervisor. Represent the program to clients, participants and\/or members of the public.<\/p>\n

A program is a specialized area with specific complex components and discrete tasks which distinguish it from the main body of an organization. A program is specific to a particular subject. The specialized tasks involve interpretation of policies, procedures and regulations, budget coordination\/administration, independent functioning and typically, public contact. Duties are not of a general support nature transferable from one program to another. Performance of clerical duties is in support of incumbent’s performance of specialized tasks.<\/p>\n

BASIC FUNCTION<\/strong><\/p>\n

Perform specialized technical\/clerical duties in support of a program activity.<\/p>\n

DISTINGUISHING CHARACTERISTICS<\/strong><\/p>\n

Under general supervision, perform work requiring knowledge and experience specific to the program. Provide students, staff, program participants and\/or the public with information and interpretation of policies and activities related to the program specialty. Compose written communications, and establish and maintain records relating to program operations.<\/p>\n

TYPICAL WORK<\/strong><\/p>\n

Within the specialized program:<\/p>\n

Serve as primary contact with program participants; provide information regarding program policies and activities; perform a variety of public relations functions;
\nCompose correspondence, printed materials, and\/or news releases related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style;<\/p>\n

Compile and distribute information relative to program activities, confer with other campus departments and outside agencies; serve as resource person for campus committees concerned with program operations; interpret statistical data, historical activity reports, and other materials in the functional area;<\/p>\n

Coordinate arrangements for program activities such as meetings, conferences, and banquets;<\/p>\n

Schedule appointments and meetings;<\/p>\n

Maintain and monitor budget and inform supervisor of status;<\/p>\n

Establish and maintain records and files, record statistical information;<\/p>\n

Prepare narrative and\/or statistical reports regarding program operations;<\/p>\n

Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and data base files, uploading and downloading and creating footnotes and outlines;<\/p>\n

Use spreadsheet and data base software to develop and maintain records;<\/p>\n

Use basic statistical software packages and simple computer inquiry programming;<\/p>\n

Use graphics software and make recommendations regarding appropriate display of graphic information;<\/p>\n

May order, receive, and maintain inventory;<\/p>\n

May use desk top publishing software;<\/p>\n

May direct the work of others;<\/p>\n

Perform related duties as required.<\/p>\n

MINIMUM QUALIFICATIONS<\/strong><\/p>\n

High school graduation or equivalent<\/p>\n

AND<\/p>\n

Two years of clerical experience.<\/p>\n

Equivalent education and\/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and\/or registration.<\/p>\n

CLASS SPECIFICATION HISTORY<\/strong><\/p>\n

01\/03\/73: New Class (P.A. I & II)
\n12\/14\/73: New Class (P.A. III)
\n09\/19\/75: Revise Class (P.A. I)
\n07\/01\/91: Revise Class\/Title
\n06\/01\/05: CSR Class Conversion
\n11\/25\/2013: Revised New Class Code: Class adopted for UW contract classified staff per PERC decision to add this title to SEIU 925 Contact Center bargaining unit, effective November 25, 2013 (Case #23546-E-10-3593). Incorporates the work of SEIU 925 Clerical Nonsupervisory bargaining unit, job code 7255, Program Assistant.
\n09\/08\/2023: Revised MQs<\/p>\n","protected":false},"excerpt":{"rendered":"

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